Covington Independent
April 11, 2019 6:00 PM
Covington Board of Education Regular Meeting
I. Call to Order
Mr. Tom Wherry, Board Chair
II. Roll Call
Mr. Tom Wherry, Board Chair
III. Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV. Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V. Public Input
Mr. Tom Wherry, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VI. District Recognition and Presentations
Board Member
VI.1. Ms. Klisa G. John, Holmes High School Diploma Recipient, conferred on March 4, 2019
Mr. Doug Fruchenicht, Covington Adult High School
Rationale

Ms. Klisa G. John, Holmes High School Diploma Recipient, conferred on March 4, 2019.

VI.2. Holmes Middle School Student Recognition
Ms. Jeanetta Kathman, Holmes Middle School Principal
VI.3. Certified Employee of the Month ~ Mr. Louis Lindenschmidt
Board Member
VI.4. Classified Employee of the Month ~ Ms. Deb Winkler
Board Member
VI.5. Volunteer of the Month ~ Mr. Frank Price
Board Member
VII. Informational Items (Action Possible)
VII.1. Holmes Middle School Annual Update
Ms. Jeanetta Kathman, Holmes Middle School Principal
Rationale

Holmes Middle School administration and staff will report to the Board their annual update.

VII.2. District Diagnostic Review Summary
Mr. Alvin Garrison, Superintendent
Rationale

Mr. Alvin Garrison, Superintendent, will provide the Board a summary of the Diagnostic Review.

VII.3. 2019-2020 Draft Salary Schedule
Mr. Eric Neff, Director of Personnel
Rationale

Pursuant to CIPS Policy 03.12 Certified Compensation of Benefits and 03.22 Classified Compensation of Benefits, annually the Board establishes salary and benefits for all personnel.  This is the board approved salary schedule for 2018-2019 with the following recommended changes:

  • 3% raise for all certified staff
  • 2% raise for all classified staff – not bus drivers
  • Step increase on page 1 admin
  • Step increase on page 3 support
  • Index increase for middle & high school counselors on page 3
  • Removal of the following nutrition services positions:  Baker, Food Service Asst., Food Service Asst. part time, and summer program food service assignments on page 6
  • Change Lead FS Asst. 1 hours of work to:  2-6 hours per day

I would like to recommend that the board consider approving this item. Approval will allow for this to be shared immediately with current employees and future employees during the hiring season.

VII.4. Monthly Attendance ~ Seventh Month
Mr.Ken Kippenbrock, Director of Pupil Personnel
Rationale

This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures.  This report contains the membership and percentage of attendance for students by school and compares the current year’s enrollment figures with those from previous school years.

VIII. Consent Agenda
Actions Taken

Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VIII.1. 2019-2020 Custodial Bid Award
Ms. Annette Burtschy
Rationale

A request for the District's Custodial Supplies was advertised in the local newspaper and on Covington School's website. With twelve companies submitting bids, it was determined, based on cost, quality of product and service, custodial items are to be awarded to the following companies:  Acorn, All Pro, DASH, HP Products, Greko, Phillips Supply and Pyramid from May 1, 2019 through April 30, 2020. Attached is the Custodial bid tabulation.

VIII.2. Fundraiser Request ~ Glenn O Swing Pie-a-Thon
Mr. Scott Alter, Principal
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Glenn O. Swing Elementary would like to host a Pie-a-Thon to raise money for the student activity fund.

VIII.3. Student Insurance FY20
Ms. Annette Burtschy, Director of Finance
Rationale

Student and Athletic Insurance Bid with Roberts Insurance, Richmond, Kentucky, Contract Period 7/1/19 through 6/30/20.  The Student and Athletic package would be with K & K Insurance with Nationwide Life Insurance Company taking Plan 1: 100% Usual & Customary with a premium of $48,677.90.  This is our current carrier for FY19.

Attached is the renewal from Roberts Insurance. There is an increase of $7,308 in premium from FY19 to FY20.  The budget committee met in March of 2019 and discussed our options.  It is the budget committee’s recommendation to stay with Roberts Insurance. 

VIII.4. 2019-2020 Payroll Calendar
Ms. Carlene Goins, Payroll Supervisor
Rationale

Pursuant to CIPS Policies 03.121 Salaries – Certified Personnel and 03.221 Salaries – Classified Personnel, the Board must approve a yearly payroll calendar.

VIII.5. 2019 Holmes High School Graduation and Year-End Closing Dates
Mr. Scott Hornblower, Principal
Rationale

Friday, May 31, 2019, 7 p.m. is the planned date and time for the 2019 Holmes High School Commencement Ceremony.  This date is based on the calendar for the 2018-2019 school year.  Attached, please find information regarding year-end closing dates.

VIII.6. Approval of Minutes ~ March 21, 2019 Regular Meeting
VIII.7. Approval of Minutes ~ March 21, 2019 Special Meeting
VIII.8. Fundraiser Request ~ Latonia Elementary Penny War
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Latonia Elementary would like to raise funds with a Penny War to help stock the Cardinal Store and for the Cardinal Carnival.

IX. Individual Approval Agenda Items
IX.1. AIA Documents for Emergency BG 19-252 & 19-253
Mr. Eric Neff, Director of Personnel
Rationale

Items for approval AIA Documents for Emergency BG Docs:  19-252 & 19-253.

This is the Architect Contract - Standard Form of Agreement Between Owner and Architect

Actions Taken

Motion Passed:  The Covington Board of Education approves the AIA Documents for Emergency BG 19-252 & 19-253 passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

IX.2. Positive Solutions Behavior Group Service Agreement
Dr. Janice Wilkerson, Assistant Superintendent, Student Support
Rationale

This contract for services will provide professional development and consultation with school staff to improve behavior management skills and the behavior improvement planning process.  This was included in our district Title 4 funds agreement and requires no General Funds expenditures. 

Actions Taken

Motion Passed:  The Covington Board of Education approves the Positive Solutions Behavior Group Service Agreement passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX.3. Gear-Up Kentucky Grant for Holmes High School and Holmes Middle School
Mr. Bill Grein, Secondary Director
Rationale

Pursuant to CIPS Policy 01.11, Schools, employees, and school-related groups who are applying for grants on behalf of the District or District schools shall send a copy of the completed application to the Superintendent/designee, who shall present the application to the Board with a recommendation for approval or disapproval. 

GEAR UP

GEAR UP Kentucky is a competitive federal grant program designed to increase the college-going rate. In 2018, the Council was awarded a seven-year, $24.5 million grant to serve at least 10,000 middle and high school students in at least 10 school districts. This is the fourth GEAR UP state grant for Kentucky that has been administered through the Kentucky Council on Postsecondary Education.

How GEAR UP works in schools

GEAR UP Kentucky will be working with 12 school districts, as well as their students and families and surrounding communities, to research, identify and test strategies for reproducing a sustainable college-going culture. For the cycle of the grant, 2018-2025, the schools are

  • Bath County
  • Bourbon County
  • Bracken County
  • Covington Independent
  • Fleming County
  • Frankfort Independent
  • Marion County
  • Mason County
  • Mercer County
  • Paris Independent
  • Pendleton County
  • Robertson County

Services are aligned to the Four Pillars of Student Success, a theoretical framework used to engage, develop and mobilize students and their key influencers in pursuit of student success. 

  1. Self: Curriculum; advising and assessments; campus experiences; and leadership development.
  2. Family: Curriculum; advising and support; campus experiences; and leadership development.
  3. Institution: Technology and assessments; peer learning community; professional development; and leadership development.
  4. Community: Communication campaign; statewide institute; partnership development; and leadership development. 
This grant provides a person to do career counseling to both middle and high school students as well as giving the students an opportunity to visit different college campuses during their middle and high school years.  

Actions Taken

Motion Passed:  The Covington Board of Education approves the Gear-Up Kentucky Grant for Holmes High School and Holmes Middle School passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX.4. Professional Learning Communities that Work Streaming Event
Ms. Charlene Ball, Assistant Superintendent of Learning Support
Rationale

Solution Tree has been a professional learning resource for the district for the last many years as it is related to the implementation of professional learning communities.  Our last update was summer 2016.  With the hiring of several new staff members in leadership as well as teaching positions, it is time once again to revisit the professional learning communities' model.  We have contacted Solution Tree and have a quote for a one day on-site professional learning event with streaming video and an on-site facilitator that we had the opportunity to work with in June 2016 who knows our district and our work.  The event is scheduled for August 9, 2019.  The cost is $199/attendee. While we are estimating attendance at 170 people for a total of $33,830 for the professional learning opportunity, we realize that cost could increase with an increase in attendance.  We will be using Title I funds as well as possibly other funding sources depending on final numbers.   

Actions Taken

Motion Passed:  The Covington Board of Education approves the Professional Learning Communities that Work Streaming Event passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX.5. Safe Crisis Management Training
Dr. Janice Wilkerson, Assistant Superintendent, Student Support
Rationale

The attached contract from JKM Training, Inc. provides Safe Crisis Management (SCM) training for Core Teams from each of our schools and programs.  This contract will be covered through Title funds.

Actions Taken

Motion Passed:  That the Covington Board of Education approves the Safe Crisis Management Training passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

X. Addendum Agenda (Action Possible)
X.1. Revised BG1 19 - 252 & 253 Emergency Repairs
Mr. Eric Neff, Director of Personnel
Rationale

The revised BG1 reflects the updated actual cost for the emergency repairs for 19-252 & 253.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Revised BG 19-252 & 253 Emergency Repairs passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

X.2. Field Trip Request ~ FBLA State Leadership Conference
Ms. Danielle Wells, Holmes High School Teacher
Rationale

Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes High School is requesting Board approval for an educational trip.  One student has qualified for the FBLA State Leadership Conference: Jayla Bright – Health Administration.

 

FBLA State Leadership Conference, April 15 – 17, 2019, Louisville, KY

 

The estimated expenses for one member (student) and one advisor (teacher) to go to the FBLA State Leadership Conference are as follows:

 

Registration Fees

  • Member (student)          $55.00

  • Advisor (teacher)             $45.00

Chapter Fee

  • Member (student)          $10.00

Hotel Room

($141.26/night, 2 nights)

  • Member (student)          $282.52

  • Advisor (teacher)             $282.52

Meals

($46.00/day, 2 days)

  • Member (student)          $92.00

  • Advisor (teacher)             $92.00

Mileage reimbursement

(195 miles at $0.545/mile)

  • Advisor (teacher)             $106.28

ESTIMATED TOTAL COST               $965.32

 

Money used will come out of Perkins and District Funds.


Actions Taken

Motion Passed:  The Covington Board of Education approves the Field Trip Request for FBLA State Leadership Conference passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

X.3. Redistricting Recommendation
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

Several years ago, on the recommendation of the Superintendent, part of John G. Carlisle Elementary territory was reassigned to Latonia Elementary and to Ninth District Elementary to alleviate capacity concerns. Several parents have expressed a desire to return to their neighborhood school due to transportation and distance concerns with travel to Latonia Elementary. Since the redistricting, the number of students at John G. Carlisle Elementary has reduced and there is no longer a capacity concern if the students in this territory are returned to John G. Carlisle Elementary.

The Redistricting Recommendation is to return the territory on the north east side of downtown Covington currently assigned to Latonia Elementary, to John G. Carlisle Elementary for the 2019-2020 school year. Any student living in this territory attending Latonia Elementary at the end of the 2018-2019 school year shall be considered “grandfathered” and able to attend Latonia Elementary until promotion from the 5th grade, as long as they continue to reside at the same address in the territory identified on the attached map. Please see attached maps showing the current configuration for 2018-2019, and a second map showing the proposed change for 2019-2020.

Note: on the current map 2018-2019, the area that was highlighted yellow was incorrectly marked as Sixth District Elementary. This area is an industrial area that has no current students. The proposed map 2019-2020 shows the corrected territory as Latonia Elementary in purple, no current students effected.

                                               

Actions Taken

Motion Passed:  Ms. Glenda Huff, Board member, recommended to move the Redistricting Recommendation from informational to approval passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

Motion Passed:  The Covington Board of Education approves the Redistricting Recommendation passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

X.4. Kings Program - Holmes High School Summer Program
Ms. Stacie Strotman, Director of Community and Family Engagement
Rationale

The Kings Program will support male students entering 9th grade.  The Kings program is a week long program from 8:30 a.m. - 3:30 p.m. geared to empower participants through a variety of academic and social activities. The program has five main principles:  expect greatness, seize opportunities, carpe diem, give back, and no excuses. The total cost for the program is $10,000.  

XI. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

April 12 ~ Month 8 Attendance Ends

April 15 - 19 ~ Schools Closed, Spring Break

April 22 ~ Students return

April 25 ~ GOS SBDM Meeting, 4 p.m. 

April 25 ~ Term 4 Mid Term Report cards go home and posted to the parent portal

April 25 ~ Board Meeting, Central Office, 5 p.m. 

April 25 ~ Golden Eagle Dinner, Madison Event Center, 5:30 - 8:30 p.m.

April 26 ~ Motz's Day of Service, Holmes Campus, 9 a.m.

April 27 ~ Special Meeting, Central Office, 9 a.m. 

April 30 ~ 2019 Excellence in Education Dinner and Program, Receptions, @ 5 p.m. 

May 6 ~ Board Meeting, JEBiggs Early Childhood Center, 6 p.m. 

May 23 ~ Retiree Social, Holmes High School, 5 p.m. 

May 23 ~ Board Meeting, Holmes High School, 6 p.m. 

May 24 ~ Last Day for Students

June 6 ~ Board Meeting, Central Office, 5 p.m. 

June 20 ~ Board Meeting, Central Office, 5 p.m. 

July 25 ~ Board Meeting, Central Office, 5 p.m. 

 

XIV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) (b) (c) (f) the Board may go into executive session.

Actions Taken

Motion Passed:  The Covington Board of Education approves the request to enter into an Executive Session, pursuant to KRS 61.810 (1)(f) at 8:04 p.m. passed with a motion by Ms. Glenda Huff and a second by Ms. April Brockhoff.

Motion Passed:  The Covington Board of Education approves to return from Executive Session at 8:30 p.m., no action taken passed with a motion by Mr. Jerry Avery and a second by Ms. Glenda Huff.

XV. Adjournment
Mr. Tom Wherry, Board Chair