This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

Ms. Klisa G. John, Holmes High School Diploma Recipient, conferred on March 4, 2019.

These items are for information only.  They do not require board action.

Mr. Joe Meyer, Mayor of Covington, and Ms. Mary Kay Connolly, Covington Early Literacy Initiative Director, would like to address the board on the implementation and progress of Ready Ready Covington program.

Solution Tree has been a professional learning resource for the district for the last many years as it is related to the implementation of professional learning communities.  Our last update was summer 2016.  With the hiring of several new staff members in leadership as well as teaching positions, it is time once again to revisit the professional learning communities' model.  We have contacted Solution Tree and have a quote for a one day on-site professional learning event with streaming video and an on-site facilitator that we had the opportunity to work with in June 2016 who knows our district and our work.  The event is scheduled for August 9, 2019.  The cost is $199/attendee. While we are estimating attendance at 170 people for a total of $33,830 for the professional learning opportunity, we realize that cost could increase with an increase in attendance.  We will be using Title I funds as well as possibly other funding sources depending on final numbers.   

The personnel actions listed on the exhibit have taken place since the board meeting of February 21, 2019.

Budget Narrative for February FY2019 monthly financial statement:

1. General fund (fund 1) – as of 2/28/19, revenue received of 37.3 million with expenses of 21.6 million. 

2. Special revenue (fund 2) – as of 2/28/19, revenue received of 5 million with expenses of 5.1 million.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

3. Capital outlay (fund 310) - as of 2/28/19, revenue received of $165,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

4. Building fund (fund 320) - as of 2/28/19, revenue received of 1.1 million with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

5. Construction fund (fund 360) - as of 2/28/19, revenue received of $0 with expenses of 1.4 million.  This fund is used to pay for the district’s construction projects. 

6. Debt Service fund (fund 400) – as of 2/28/19, revenue received of $0 with expenses of $267,000.  See detailed explanation under capital outlay and building fund.

7. Daycare fund (originally fund 50 – switched to fund 52 in February per KDE) – as of 2/28/19, revenue received of $312,000 with expenses of $224,000.  Revenue comes in throughout the fiscal year.

8. Food service fund (fund 51) – as of 2/28/19, revenue received of 3 million with expenses of 1.8 million. 

   Completed 3/1/19 by Annette Burtschy

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

In February of 2019, the winter surplus items were recognized and advertised to all staff. Eight bidders participated and the items awarded as indicated. Total bid award to be collected is $648.64.

Pursuant to CIPS Policy 09.36 School Related Student Trips, Holmes High School is requesting Board approval for an educational trip.

State SkillsUSA Competition, April 10-13, 2019
Louisville, KY

The estimated expenses for 15 studentsand 2 advisorsto go to the State SkillsUSA competition is as follows:

Student registration   15 x $80                                         $  1,200.00
Student Hotel/5 Rooms  $108.00 x 3 nights                     $  1,620.00
Adviser Registration   2 x $80                                           $     160.00
Adviser Hotel/2 Rooms $108.00 x 3 nights                       $     648.00
Ground Transportation(School Bus Roundtrip 2x)            $  1,362.00
Temp Duty for 2 Advisers/Teachers for 3 nights               $     383.00

Total estimated expenses:                                                $  5,373.00

All money would come from the SkillsUSA budget.

Pursuant to CIPS Policy 01.11, Schools, employees, and school-related groups who are applying for grants on behalf of the District or District schools shall send a copy of the completed application to the Superintendent/designee, who shall present the application to the Board with a recommendation for approval or disapproval. 

GEAR UP

GEAR UP Kentucky is a competitive federal grant program designed to increase the college-going rate. In 2018, the Council was awarded a seven-year, $24.5 million grant to serve at least 10,000 middle and high school students in at least 10 school districts. This is the fourth GEAR UP state grant for Kentucky that has been administered through the Kentucky Council on Postsecondary Education.

How GEAR UP works in schools

GEAR UP Kentucky will be working with 12 school districts, as well as their students and families and surrounding communities, to research, identify and test strategies for reproducing a sustainable college-going culture. For the cycle of the grant, 2018-2025, the schools are

• Bath County
• Bourbon County
• Bracken County
• Covington Independent
• Fleming County
• Frankfort Independent
• Marion County
• Mason County
• Mercer County
• Paris Independent
• Pendleton County
• Robertson County

Services are aligned to the Four Pillars of Student Success, a theoretical framework used to engage, develop and mobilize students and their key influencers in pursuit of student success. 

1. Self: Curriculum; advising and assessments; campus experiences; and leadership development.
2. Family: Curriculum; advising and support; campus experiences; and leadership development.
3. Institution: Technology and assessments; peer learning community; professional development; and leadership development.
4. Community: Communication campaign; statewide institute; partnership development; and leadership development. 

The 2019-2020 School Calendar was approved by the Board at the last meeting on March 7, 2019. The following corrections were made after approval; Saturday, May 30 and Sunday, May 31, 2020 were listed as possible make-up days. These two days were moved to Monday, June 1 and Tuesday, June 2, 2020. February 17, 2020, President’s day is a district paid holiday; therefore, we cannot use this as a possible make-up day.  This make-up day has been moved to June 5, 2020. The corrected copy of the 2019-2020 School Calendar is attached for approval.

BG 19-202 Secure Entry Upgrades:

• BG 2 - required by KDE for all projects, mainly for new constructions and / or additions...this project does not include new construction or additions
• BG 3 - breakdown of cost confirming cost list in the KDE approve BG1
• AIA Contract for PCA - standard form of agreement between architect and owner

This contract for services will provide professional development and consultation with school staff to improve behavior management skills and the behavior improvement planning process.  This was included in our district Title 4 funds agreement and requires no General Funds expenditures. 

Each year, the Motz’s Group gathers in an effort to give back to those that support them in the community for an annual “Service Day”.  Past “Service Day” projects have transformed neglected ballfields, playgrounds, etc. with permanent, accessible improvements for physically disadvantaged children around the Tri-State.  For example, Cincinnati Hills Christian Academy downtown received a playground makeover at their campus and Motz Group included one of their new InPlay enclosed field systems.  Please review the attachments that highlight the project and the InPlay enclosed field system. 

I share this with you because last week, the Motz Group reached out to gauge interest from us, Covington Independent Public Schools, about transforming a property in need within the district.  Our vision is to transform the tennis court.  One side of the court would remain a tennis court.  The other side would become an InPlay enclosed FUTSOL soccer field.  This project would really beautify the front of Campus Drive as well as provide a safe, accessible updated area for the students. 

The turnaround on this opportunity is quick.  Motz Group needs to have a commitment from us here shortly as they are targeting April 26^th as the project build day.  I am excited about the possibility of partnering with Motz Group to provide a safe, updated tennis court and FUTSOL soccer field to the CIPS students and I can’t wait to see them enjoying and playing on an enclosed soccer field.  In addition and to possibly help with the cost of the total project, we are submitting an application to FC Cincinnati Foundation for $10,000 to help support the project.

March 23 ~ Athletic Hall of Fame Induction Ceremony, Radisson Riverfront, 6 - 9 p.m.

March 25 - 29 ~ Kindergarten Registration Week for 2019-2020 School Year

March 27 ~ Budget Committee Meeting., 2:30 p.m. 

March 27 ~ An Evening of Kindergarten, 4:30 - 6:30 p.m. @ all elementary schools 

March 29 - April 1 ~ NSBA Conference, Philadelphia 

April 3 ~ Budget Committee Meeting, 2:30 p.m.

April 8 ~ JGC SBDM Mtg., 4:30 p.m. 

April 11 ~ HMS SBDM Mtg, 4 p.m. 

April 11 ~ Board Meeting @ HMS, 6 p.m. 

April 25 ~ Golden Eagle Dinner, Madison Event Center, 5:30 p.m. Reception - 7 p.m. Dinner

April 30 ~ 2019 Excellence in Education Dinner, Receptions, 5 p.m. Social Hour - 6 p.m. Dinner

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Pursuant to KRS 61.810 (1) the Board may go into executive session.