Covington Independent
March 07, 2019 6:00 PM
Covington Board of Education Regular Meeting
I. Call to Order
Mr. Tom Wherry, Board Chair
II. Roll Call
Mr. Tom Wherry, Board Chair
III. Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV. Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V. Public Input
Mr. Tom Wherry, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VI. District Recognition and Presentations
Board Member
VI.1. Ke'Avier Nicole Turner, Holmes High School Diploma conferred on February 19, 2019
VI.2. John G. Carlisle Elementary Student Recognition
Ms.Tara Bell, John G. Carlisle Principal
Rationale

The 2018-2019 John G. Carlisle Elementary Academic Team will be recognized for their achievements.

VI.3. Certified Employee of the Month ~ Ms. Lauren Long
Board Member
VI.4. Classified Employee of the Month ~ Ms. Harriet Bunger
Board Member
VI.5. Volunteer of the Month ~ Ms. Jen Barnett
Board Member
VII. Informational Items
Rationale

These items are for information only.  They do not require board action.

VII.1. John G. Carlisle Elementary Annual Review
Ms. Tara Bell, John G. Carlisle Elementary
Rationale

John G. Carlisle Elementary's administration and staff will report to the Board about their continuing improvement efforts.

VII.2. Kentucky Incentive for Prevention Data Review
Stacie Strotman
Rationale

The Kentucky Incentives for Prevention (KIP) Student Survey provides important information about students’ use of tobacco, alcohol, and other drugs as well as social and emotional well-being and school safety. Students in grades sixth, eighth, tenth and twelfth complete the survey each year. 

VII.3. Monthly Attendance ~ Sixth Month
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by school and compares the current year’s enrollment figures with those from previous school years.

VIII. Consent Agenda
Actions Taken

Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Mr. Jerry Avery and a second by Ms. Sarah Flerlage.

VIII.1. Approval of Minutes ~ February 21, 2019 Regular Meeting
IX. Individual Approval Agenda Items
IX.1. STOP Grant
Ms. Stacie Strotman, Director of Community and Family Engagement
Rationale

Approval from the Covington Board of Education is requested to write the STOP grant in collaboration with Covington Partners.  The goal of this program is to prevent and reduce alcohol use among youth and young adults ages 12-20. The activities that are implemented in the project will aim to address community norms regarding alcohol use by youth, reduce opportunities for underage drinking by limiting youth access to alcohol, create changes in underage drinking enforcement efforts, address penalties for underage use, and/or reduce the prevalence of negative consequences associated with underage drinking (e.g., motor vehicle crashes, sexual assaults). The grant is due March 22, 2019 and is $50,000 for four years.  

Actions Taken

Motion Passed:  The Covington Board of Education approves the request to apply for the STOP Grant passed with a motion by Ms. April Brockhoff and a second by Ms. Glenda Huff.

IX.2. Strategic Prevention Framework Grant
Ms. Stacie Strotman, Director of Community and Family Engagement
Rationale

Approval is requested from the Board of Education to write the Strategic Prevention Framework grant in collaboration with Covington Partners.  The grant is a community based grant that focuses on substance abuse prevention (particularly alcohol, along with up to two other substances).  Evidence based programming is required using the Strategic Prevention Framework process: https://my.ireta.org/sites/ireta.org/files/Handout_SPF%20%282%29.pdf  The grant is due March 29, $300,000 for each of up to 5 years.

Actions Taken

Motion Passed:  The Covington Board of Education approves the request to write the Strategic Prevention Framework Grant passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX.3. 2019-2020 School Calendar Adoption
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

The local board of education, upon recommendation of the local school district superintendent, shall adopt a school calendar for the upcoming school year that establishes the opening and closing dates of the school term, beginning and ending dates of each month, instructional days, and days on which schools shall be dismissed. The original calendar shall be submitted to the KDE (Kentucky Department of Education) prior to June 30.

Actions Taken

Motion Passed:  The Covington Board of Education approves the 2019-2020 School Calendar Adoption passed with a motion by Ms. Glenda Huff and a second by Ms. April Brockhoff.

IX.4. Emergency Approval BG1 19-252
Mr. Eric Neff, Director of Personnel
Rationale

Holmes Campus                                                                                          

1. Emergency repairs to the main underground electrical service to the athletic fields and associated buildings that is shorting out and presenting an electrical shocking threat to anyone in the vicinity.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Emergency Approval BG1 19-252 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX.5. Emergency Approval BG1 19-253
Mr. Eric Neff, Director of Personnel
Rationale

BG1   19-253

Central Office                                                                                               

1. Emergency repairs to the EIFS skin on the west elevation that is failing and permitting water to reach the interior of the building.

2. Emergency repairs to failing window lintels on the east elevation.                                                                                                                      

Holmes Middle School Entrance                                                               

1. Emergency repairs to the limestone trim at the main entrance that has either fallen or is loose and deteriorating.                                                                                                                                    

Actions Taken

Motion Passed:  The Covington Board of Education approves the Emergency Approval BG1 19-253 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX.6. Capital Funds Request for Emergency BG 19-252 and BG 19-253
Mr. Eric Neff, Director of Personnel
Rationale

Request that the Board approves the Capital Funds Request to KDE to cover the cost for the Emergency BG Documents 19-252 and 19-253 per KDE requirement.  This CFR is a flexible options that allows CIPS to use restricted funds for this project as though they were general funds.  This option is a special provision in the current budget language and it will not be there next fiscal year.  The emergency repairs that we are requesting to be approved by KDE are the type that KDE classifies at GF repairs. 

Normally, due to these emergencies project not being on the current district facility plan, a school district would have to use general funds to complete these emergency projects. The CFR Form provides an avenue for CIPS to avoid using current general fund dollars.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Capital Funds Request for Emergency BG 19-252 and BG 19-253 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

X. Addendum Agenda
XI. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

March 11 ~ Term 3 ends

March 12 ~ Term 4 begins

March 15 ~ Makeup day #1, Schools in session

March 15 ~ Month 7 Attendance ends

March 12 ~ Covington Partners Community Coalition Meeting, 11:30 - 1 p.m. at Life Learning Cntr

March 12 ~ BornLearning Academy, JEBiggs

March 20 ~ Term 3 Report cards go home and posted to the parent portal

March 21 ~ Regular Board Meeting, 5 p.m. @ Central Office

March 23 ~ Athletic Hall of Fame Induction Ceremony, 6 - 9 p.m. @ Radisson 

March 25 - 29 ~ Kindergarten Registration, all elementary schools

March 27 ~ Evening of Kindergarten, 4:30 p.m. - 6:30 p.m., all elementary schools

March 29 - April 2 ~ NSBA 2019 Annual Conference, Philadelphia 

April 30 ~ 2019 Excellence in Education Dinner, 5 p.m. @ Receptions in Erlanger 

 

XIV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XV. Adjournment
Mr. Tom Wherry, Board Chair