Covington Independent
January 24, 2019 5:00 PM
Covington Board of Education Regular Meeting
I. Call to Order
Mr. Tom Wherry, Board Chair
II. Roll Call
Mr. Tom Wherry, Board Chair
III. Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV. Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V. Public Input
Mr. Tom Wherry, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VI. District Recognition and Presentations
Board Member
VII. Informational Items
Rationale

These items are for information only.  They do not require board action.

VII.1. Comprehensive School Improvement Plans ~ Holmes High School
Ms. Charlene Ball, Assistant Superintendent of Learning Support
Rationale

Ms. Charlene Ball, Assistant Superintendent of Learning Support, will provide as an informational item an overview of the Comprehensive Plans for Holmes High School. These plans have already been approved by the appropriate school councils and/or advisory teams. All school improvement plans for Targeted Support and Improvement (TSI) and Comprehensive Support and Improvement (CSI) schools must be approved by the local board of education. This item will be brought back to the Board for approval at the next meeting on February 7, 2019.

VII.2. Comprehensive School Improvement Plans ~ Holmes Middle School
Ms. Charlene Ball, Assistant Superintendent of Learning Support
Rationale

Ms. Charlene Ball, Assistant Superintendent of Learning Support, will provide as an informational item an overview of the Comprehensive Plans for Holmes Middle School. These plans have already been approved by the appropriate school councils and/or advisory teams. All school improvement plans for Targeted Support and Improvement (TSI) and Comprehensive Support and Improvement (CSI) schools must be approved by the local board of education. This item will be brought back to the Board for approval at the next meeting on February 7, 2019.

VII.3. Comprehensive Improvement Plans ~ Ninth District Elementary
Ms. Charlene Ball, Assistant Superintendent of Learning Support
Rationale

Ms. Charlene Ball, Assistant Superintendent of Learning Support, will provide as an informational item an overview of the Comprehensive Plans for Ninth District Elementary School. These plans have already been approved by the appropriate school councils and/or advisory teams. All school improvement plans for Targeted Support and Improvement (TSI) and Comprehensive Support and Improvement (CSI) schools must be approved by the local board of education. This item will be brought back to the Board for approval at the next meeting on February 7, 2019.

VII.4. Comprehensive Improvement Plans ~ Sixth District Elementary
Ms. Charlene Ball, Assistant Superintendent of Learning Support
Rationale

Ms. Charlene Ball, Assistant Superintendent of Learning Support, will provide as an informational item an overview of the Comprehensive Plans for Sixth District Elementary School. These plans have already been approved by the appropriate school councils and/or advisory teams. All school improvement plans for Targeted Support and Improvement (TSI) and Comprehensive Support and Improvement (CSI) schools must be approved by the local board of education. This item will be brought back to the Board for approval at the next meeting on February 7, 2019.

VII.5. Comprehensive School Improvement Plans ~ District
Ms. Charlene Ball, Assistant Superintendent of Learning Support
Rationale

Ms. Charlene Ball, Assistant Superintendent of Learning Support, will provide as an informational item an overview of the Comprehensive Plans for Covington Independent Public Schools. This item will be brought back to the Board for approval at the next meeting on February 7, 2019.

VII.6. Brigance Kindergarten Assessment
Mr. Bill Grein and Ms. Suzanne Thompson
Rationale

Kentucky’s Kindergarten Screening Process Overview:

For the past several years, both the Kentucky Department of Education and the Governor’s office have worked to define school readiness. The following definition was adopted by the Governor’s Task Force on Early Childhood Development and Education: School readiness means each child enters school ready to engage in and benefit from early learning experiences that best promote the child’s success.

KDE selected the Brigance Kindergarten Screener beginning in 2012-13 as the kindergarten readiness measure to be used by all public school districts in the Commonwealth. The Brigance assesses five areas: adaptive, cognitive, communication, motor and social-emotional skills allowing teachers to easily identify potential developmental delays and giftedness in language, motor, self-help, social-emotional, and cognitive skills—all in 10–15 minutes per child.

The screener is not to be used to determine school eligibility. All children meeting the legal age requirement are entitled to a public school education. Data collected from the kindergarten readiness screener will inform teachers of each child’s readiness to learn.

The attached data shows that students who attended Biggs (State Funded Preschool) decreased from 52.6% ready for kindergarten in 2017-18 to 39.3% ready for kindergarten in 2018-19. Covington students who did not attend preschool during the 2017-18 school year decreased their kindergarten readiness from 30.6% to 22.3% ready. Overall kindergarten readiness for Covington’s kindergarten students decreased from 48.1% ready in 2017-18 to 36.2% ready in 2018-19.

The second page of data compares the students in eight of our neighboring districts along with the state. The data compares how the state-funded preschool students did locally. You can also see how the other local districts did with their overall kindergarten population.

VII.7. Personnel Actions
Mr. Eric Neff, Director of Personnel
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting of January 10, 2019.

 

VIII. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1. Draft Budget FY 2020
Ms. Annette Burtschy, Director of Finance
Rationale

This Draft Budget Cycle is required by State Stature KRS 157.060, 157.420, 160.390 and 160.470. At this time, there are many unknowns related to the adoption of this budget cycle.  We will continue to accumulate pertinent information and update the information as we work through the FY 2019-2020 budget. 

This draft budget was created by rolling over the Working Budget (current budget) from FY 2018-2019.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Draft Budget FY 2020 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VIII.2. Monthly Financials ~ December
Ms. Annette Burtschy, Director of Finance
Rationale

Budget Narrative for December FY2019 monthly financial statement:

  1. General fund (fund 1) – as of 12/31/18, revenue received of 33 million with expenses of 15.7 million. 

  2. Special revenue (fund 2) – as of 12/31/18, revenue received of 3.7 million with expenses of 3.7 million.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

  3. Capital outlay (fund 310) - as of 12/31/18, revenue received of $165,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

  4. Building fund (fund 320) - as of 12/31/18, revenue received of 1 million with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

  5. Construction fund (fund 360) - as of 12/31/18, revenue received of $0 with expenses of 1.3 million.  This fund is used to pay for the district’s construction projects. 

  6. Debt Service fund (fund 400) – as of 12/31/18, revenue received of $0 with expenses of $169,000.  See detailed explanation under capital outlay and building fund.

  7. Daycare fund (originally fund 50 – switched to fund 52 in February per KDE) – as of 12/31/18, revenue received of $254,500 with expenses of $159,000.  Revenue comes in throughout the fiscal year.

  8. Food service fund (fund 51) – as of 12/31/18, revenue received of 2.4 million with expenses of 1.2 million. 

 

 

Actions Taken

Motion Passed:  The Covington Board of Education approves the Monthly Financials for December passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VIII.3. Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Rationale

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Warrant Expenditure Report passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VIII.4. School Activity Fund Balances - July 2018 through December 2018
Ms. Annette Burtschy, Director of Finance
Rationale

The Kentucky Department of Education recognizes that it is best-practice for board members to be knowledgeable of each schools’ activity fund balances. School activity fund balances for a 6 month period will be brought to the board in January/February (July through December) and July/August (July 2018 through June 2019) each year.

Actions Taken

Motion Passed:  The Covington Board of Education approves School Activity Fund Balances ~ July 2018 through December 2018 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX. Consent Agenda
Actions Taken

Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX.1. Approval of Minutes ~ January 10, 2019 Regular Board Meeting
IX.2. Leave of Absence ~ Employee #6116
Mr. Eric Neff, Director of Personnel
Rationale

Employee #6116 has requested a leave of absence beginning November 27, 2018 and ending January 5, 2019.  Employee is not eligible for FMLA.  Leave will be unpaid.

IX.3. Leave of Absence ~ Revised ~ Employee #6056
Mr. Eric Neff, Director of Personnel
Rationale

Employee #6056 has requested a leave of absence beginning September 4, 2018 and ending December 19, 2018.  Original leave of absence was approved to begin August 30, 2018 and end October 25, 2018.  Employee is not eligible for FMLA. Leave will be partially covered by sick days and the remainder will be unpaid.

IX.4. Leave of Absence ~ Employee #5893
Mr. Eric Neff, Director of Personnel
Rationale

Employee #5893 has requested a leave of absence beginning January 19, 2019 for the remainder of the 2018-2019 school year.  Employee has exhausted FMLA.  Leave will be partially paid and the remainder unpaid. 

IX.5. Fundraiser Request ~ John G. Carlisle Scholastic Bookfair
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. John G. Carlisle Elementary is requesting approval to hold a Scholastic Book Fair that would benefit the library.

X. Individual Approval Agenda Items
X.1. Apple Refresh at Holmes High School
Charlene Ball
Rationale

In an effort to improve student equitable access to curriculum resources, enhance and sustain consistency to general technology, and student transition to life after high school, a four year lease for refresh of technology has been negotiated for Holmes High School.  The lease includes 1100 devices for teachers, students and leaders as well as four professional learning opportunities for the campus.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Apple Refresh at Holmes High School passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

XI. Addendum Agenda
XII. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIV. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

Thank you to our Board members for your service to the District.

January 29 ~ 100th day of school

January 30 ~ Local Planning Committee Meeting #2, 4 p.m., Central Office

January 31 ~ Board Member Recognition Night, Halftime of the Boys' Varsity Basketball Game at HHS

February 7 ~ Board Meeting, 6 p.m., Holmes High School in the Hartman Room

February 22 - 24 ~ KSBA 2019 Annual Conference, Galt House

March 30 - April 1 ~ NSBA 2019 Annual Conference, Philadelphia 

Athletic schedules can be found at: http://www.covington.kyschools.us/1/Content2/606

XV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XVI. Adjournment