Covington Independent
January 03, 2019 5:00 PM
Covington Board of Education
I. Call to Order
Rationale

Mr. Alvin Garrison, Superintendent, will call the meeting to order.

II. Roll Call
Rationale

Mr. Alvin Garrison, Superintendent, will request roll call.

III. Pledge of Allegiance
Rationale

Mr. Alvin Garrison, Superintendent, will lead the Pledge of Allegiance.

IV. Election of Board Chair for 2019
Rationale

The Superintendent shall conduct the election of chairman. The Superintendent shall call for nominations and seconds for the office of chairman, and the member receiving the majority vote of the members present at a roll call vote shall be declared the chairman. The Board member so elected shall assume the chair immediately upon his/her election. The chairman shall serve one (1) year terms beginning immediately following their election.

Actions Taken

Motion Passed:  The Covington Board of Education approves the election of Tom Wherry as Board chair for 2019 passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

V. Election of Board Vice-Chair for 2019
Rationale

Following the election of the chairman, s/he shall call for nominations and seconds for the office of vice-chairman, and the member receiving a majority vote of the members present at a roll call vote shall be declared the vice-chairman. The vice-chairman shall serve one (1) year terms beginning immediately following their election.

Actions Taken

Motion Passed:  The Covington Board of Education approves the election of Board vice-chair as Glenda Huff for 2019 passed with a motion by Mr. Jerry Avery and a second by Ms. Sarah Flerlage.

VI. Appoint Board Secretary
Rationale

The Board Chair will call for a motion to approve Mr. Alvin Garrison being appointed as Board Secretary.

Actions Taken

Motion Passed:  The Covington Board of Education approves Mr. Alvin Garrison being appointed as Board Secretary passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

VII. Appoint Board Treasurer
Actions Taken

Motion Passed:  The Covington Board of Education appoints Ms. Annette Burtschy, Director of Finance, as Board Treasurer passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

VIII. Covington Independent Public School's Committee Selection
Rationale

April Brockhoff, Jerry Avery and Alvin Garrison will serve on the Budget Committee. Tom Wherry and Alvin Garrison will serve on the Covington Education Foundation Committee. Tom Wherry and Jerry Avery will serve on the Team Foundation Committee. Glenda Huff and Sarah Flerlage will serve on the Calendar Committee. April Brockhoff and Sarah Flerlage will serve on the Student Code of Conduct Committee. Glenda Huff and Jerry Avery will serve on the Local Facility Planning Committee. April Brockhoff was willing to participate on the Local Facility Planning Committee but found out later that Kentucky Department of Education had already approved for Glenda Huff and Jerry Avery to serve on the Local Facility Planning Committee prior to this meeting. 

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IX. Appoint School Board Attorney
Rationale

Adams, Stepner, Woltermann, & Dusing, PLLC provides unique professional legal services arising out of specialized knowledge and skill involving mental and intellectual knowledge, analysis, and experience.   As such, this is a professional services contract that is exempt under the Kentucky Model Procurement Code.

Mary Ann Stewart, Esq. of Adams, Stepner, Woltermann, & Dusing will continue to provide general counsel services to the Covington Independent Public School Board.  She along with the other attorneys in that Firm are valued team players for the District.  Their expertise and efficient assistance in the complexities of school law and other legal areas continues to be an invaluable, essential, and reliable asset to the operation of the School District.

The proposed hourly rate for general legal services will increase by $5.00 per hour compared to 2018 legal service rates. General services rate will be $175.00 and hour and meetings will be $165.00 an hour. The rates will be in effect January 1, 2019 and remain in effect throughout the year. 

Actions Taken

Motion Passed:  The Covington Board of Education approves the Professional Services Contract, Appointment and Hourly Rate of Adams, Stepner, Woltermann, & Dusing, PLLC as School Board Attorney(s) for 2019 passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

X. 2019 CIPS Board of Education Meeting Schedule
Rationale

 Date Day  Time Location Meeting Type
 January 10, 2019      Thursday     6:00 p.m.     Transformational Learning Center     Regular
 January 24, 2019  Thursday  5:00 p.m.  Covington Board of Education  Regular
 February 7, 2019  Thursday  6:00 p.m.   Holmes High School  Regular
 February 21, 2019  Thursday  5:00 p.m.  Covington Board of Education  Regular
 March 7, 2019  Thursday  6:00 p.m.   John G. Carlisle Elementary  Regular
 March 21, 2019  Thursday  5:00 p.m  Covington Board of Education  Regular
 April 11, 2019  Thursday  6:00 p.m.   Holmes Middle School  Regular
 April 25, 2019  Thursday  5:00 p.m  Covington Board of Education  Regular
 May 6, 2019  Monday  6:00 p.m.   James E. Biggs Early Childhood  Regular
 May 23, 2019  Thursday  5:00 p.m  Covington Board of Education  Regular
 June 6, 2019  Thursday  5:00 p.m.   Covington Board of Education  Regular
 June 20, 2019  Thursday  5:00 p.m  Covington Board of Education  Regular
 July 25, 2019  Thursday  5:00 p.m.   Covington Board of Education  Regular
 August 8, 2019  Thursday  5:00 p.m  Covington Board of Education  Regular
 August 29, 2019  Thursday  5:00 p.m.   Covington Board of Education  Regular
 September 12, 2019  Thursday  6:00 p.m  Glenn O. Swing Elementary  Regular
 September 26, 2019    Thursday  5:00 p.m.   Covington Board of Education  Regular
 October 10, 2019  Thursday  6:00 p.m  Sixth District Elementary  Regular
 October 24, 2019  Thursday  5:00 p.m.   Covington Board of Education  Regular
 November 7, 2019  Thursday  6:00 p.m  Ninth District Elementary  Regular
 November 21, 2019  Thursday  5:00 p.m.   Covington Board of Education  Regular
 December 12, 2019  Thursday  6:00 p.m  Latonia Elementary  Regular

Board Meeting Schedule can also be found on our District's Website by clicking this link: 2019 Board Meeting Schedule

Actions Taken

Motion Passed:  The Covington Board of Education approves the 2019 Covington Independent Public School Board of Education Meeting Schedule passed with a motion by Ms. Glenda Huff and a second by Ms. April Brockhoff.

XI. CIPS Board of Education Travel FY2019
Rationale

Pursuant to CIPS Policy 01.821 Board Member Expense Reimbursement, it is necessary to obtain Board approval of all out-of-district travel by CIPS Board Members for 2019.  All Board travel will qualify for Kentucky School Board Association yearly professional development hours.

Actions Taken

Motion Passed:  The Covington Board of Education approves Covington Independent Public School Board of Education Travel FY2019 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

XII. Informational Item
XII.1. Apple Refresh
Ms. Charlene Ball, Assistant Superintendent
Rationale

The attached lease documents delineates the cost for a total refresh of all MacBooks for students and certified teaching staff at Holmes High School as well as adding enough MacBooks to provide the students and certified teaching staff at Transformational Learning Center (TLC) devices.  This lease also affords the district a substantial annual lease payment savings, keeps the device platform common on the campus and provides devices for TLC.  

 

XIII. Adjournment