Mr. Tom Wherry, Vice Chair called the meeting to order.

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

Ms. Joan James, Latonia Elementary Principal will recognized Latonia Elementary's Students of the Month. 

Mrs. Julie Geisen Scheper served as a Board Member with the Covington Board of Education from November 29, 2012 through December 31, 2018. We would like to publicly acknowledge Ms. Geisen Scheper's service and dedication to our district.

These items are for information only.  They do not require board action.

Latonia Elementary’s administration and staff will report to the Board about their continuing improvement efforts.

Mr. Scott Hornblower, Holmes High School Principal and Mrs. Jeanetta Kathman, Holmes Middle School Principal will provide the board with an update of the ongoing work at their respective schools to address their status as Targeted Support and Improvement (TSI) / Comprehensive Support and Improvement (CSI).  

The personnel actions listed on the exhibit have taken place since the board meeting of November 29, 2018.

Ms. Deborah Winkler, Covington Education Association President will address the board with a CEA Report. 

Barnes Dennig will present the 2018 CIPS Annual Financial Report.

Finance information in chart and spreadsheet format.

Each year the School Facilities Construction Commission (SFCC) provides an offer of assistance to school districts to help with technology needs.  If a school district decides to accept the offer, the district must match the offer equally within the general fund budget.  This has been budgeted in general fund already.

Budget Narrative for November FY2019 monthly financial statement:

1. General fund (fund 1) – as of 11/30/18, revenue received of 31 million with expenses of 12.8 million. 

2. Special revenue (fund 2) – as of 11/30/18, revenue received of 2.5 million with expenses of 3 million.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

3. Capital outlay (fund 310) - as of 11/30/18, revenue received of $165,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

4. Building fund (fund 320) - as of 11/30/18, revenue received of 1 million with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

5. Construction fund (fund 360) - as of 11/30/18, revenue received of $0 with expenses of 1.3 million.  This fund is used to pay for the district’s construction projects. 

6. Debt Service fund (fund 400) – as of 11/30/18, revenue received of $0 with expenses of $169,000.  See detailed explanation under capital outlay and building fund.

7. Daycare fund (originally fund 50 – switched to fund 52 in February per KDE) – as of 11/30/18, revenue received of $217,000 with expenses of $119,000.  Revenue comes in throughout the fiscal year.

8. Food service fund (fund 51) – as of 11/30/18, revenue received of 2.1 million with expenses of 1 million. 

   Completed 12/4/18 by Annette Burtschy

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• WarrantsForDecember2018BoardMeeting_0

In November 2018, CIPS identified the attached list of surplus items. The bid was sent out to every Covington School’s employee, outside bidders, and advertised on our web site. Sealed bids were opened and received. Seven bidders participated and the items awarded as indicated. Total generated from surplus: $315.01.

The transportation department has 22 allocated bus driver positions, currently, 18 of those positions are filled. 

The reasoning behind the request to increase driver hourly rate:

• Losing drivers to Kenton County School District:  2017-2018 – 6 drivers left and 2018-2019 – 4 drivers left
• August 2018 – November 2018: 12 drivers were hired and 7 of the 12 drivers resigned
• 3 of the 12 drivers were hired in November
• Transportation Director transports students daily due to lack of drivers
• Bus Mechanic has agreed to become a certified driver due to lack of drivers

Per the attached comparison salary schedule, drivers are leaving Covington Independent Public Schools to make $2.00 or more per hour in neighboring districts.

Requested by Ms. Glenda Huff, Board Member to revise Policy 09.36, Student-Related Student Trips to include post approval by board for cases involving extenuating circumstances to authorize the Superintendent to give approval provided full details are made available to the Board at the regular Board meeting immediately following such trips.

Multi year renewal quote for Renaissance Star 360 and Renaissance-U for $227,507.66 which includes a discounted savings of $16,849.24.  This quote locks in pricing for the duration of the three year renewal, provides a multi-year discount, and an additional 3% discount approved for renewing early and extending the contract from two to three years.  For the additional 3% discount, the full purchase order must be received on or before December 31, 2018.  Once the purchase order is received, Renaissance Learning will execute the payment terms spread over the same three year period.  Payments would be due each year on or before; July 31, 2019, July 31, 2020, and July 31, 2021. 

Thank you to our Board members for your service to our district. 

January 10 ~ Term 2 Report Cards go home and posted to the portal

January 14 ~ John G. Carlisle Elementary SBDM Meeting @ 4 p.m. 

January 17 ~ Covington Education Foundation (CEF) Monthly Meeting, Central Office @ 4:30 p.m. 

January 18 ~ Month 5 Attendance ends

January 21 ~ Martin Luther King Day, Schools and Offices closed

January 24 ~ Board Meeting at Central Office, 5 p.m. 

January 29 ~ 100th day of school

February 22 - 24 ~ KSBA 2019 Annual Conference, Galt House

March 30 - April 1 ~ NSBA 2019 Annual Conference, Philadelphia

Pursuant to KRS 61.810 (1) the Board may go into executive session.