Covington Independent
October 11, 2018 6:00 PM
Covington Board of Education Regular Meeting
I. Call to Order
Ms. April Brockhoff, Board Chair
II. Roll Call
Ms. April Brockhoff, Board Chair
III. Request to Amend the Agenda
Rationale

Ms. April Brockhoff, Board Chair is requesting to amend the agenda to move the Addendum Item, Local Education Agency (LEA) Declaration to Informational after the Sixth District Annual Update. 

Actions Taken

Motion Passed:  The Covington Board of Education approves the Request to Amend the Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

IV. Pledge of Allegiance
Ms. April Brockhoff, Board Chair
V. Welcome and Board Chair Comments
Ms. April Brockhoff, Board Chair
VI. Public Input
Ms. April Brockhoff, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VII. District Recognition and Presentations
Board Member
VII.1. Sixth District Elementary Student Recognition ~ Coding Club
Mr. Brian Walz, Principal
Rationale

Sixth District Elementary Coding Club will do a short presentation for the Board Members.

 

 

VII.2. Sixth District Elementary Certified Employee of the Month ~ Mr. Joe Moran
Rationale

VII.3. Sixth District Elementary Classified Employee of the Month ~ Ms. Rene Fuson
Rationale

VII.4. Sixth District Elementary Volunteer of the Month ~ Ms. Domonique Cole
Rationale

VIII. Informational Items
Rationale

These items are for information only.  They do not require board action.

VIII.1. Sixth District Elementary Annual Update
Mr. Biran Walz, Principal
Rationale

Sixth District Elementary administration and staff will report to the Board about their continuing improvement efforts.

VIII.2. Local Education Agency (LEA) Declaration
Ms. Charlene Ball, Assistant Superintendent
Rationale

In compliance with 703 KAR 5:280 (2), please accept as an informational item the LEA Notification of Non-Department Audit or Turnaround Team Form that will designate the Kentucky Department of Education (KDE) as the chosen agency for audit and turnaround guidance for Holmes Middle School, which was identified as a Comprehensive Improvement Support (CSI) School. Both the school and the district will receive a diagnostic review in January or February of 2019. KDE will be conducting the audit and providing guidance in the turnaround process.  Attached is the LEA Declaration Form which will be brought back for approval on October 25, 2018, then submitted to KDE by the October 26, 2018 deadline.

Attachments
Actions Taken

Motion Passed:  The Covington Board of Education approves the recommendation by Glenda Huff, Board Member to move Local Education Agency (LEA) Declaration from informational to approval passed with a motion by Ms. Glenda Huff and a second by Mr. Tom Wherry.

Motion Passed:  The Covington Board of Education approves the Local Education Agency (LEA) Declaration that designates the Kentucky Department of Education (KDE) as the chosen agency for audit and turnaround guidance for Holmes Middle School passed with a motion by Ms. Glenda Huff and a second by Mr. Tom Wherry.

VIII.3. Proposal for Substitute School Nurse
Rationale

The Substitute School Nurse will provide health coverage for schools when the full-time Nurse is absent and/or will assist at various points throughout the school year with health paperwork.  Additional information is attached. 

 

Attachments
VIII.4. Personnel Actions
Eric Neff
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting of August 30, 2018.

Attachments
VIII.5. Holmes High School 2018 ACT Profile Report
Mr. Bill Grein, Secondary Director
Rationale

ACT Junior Report: 2017-2018 Holmes High School Profile Report for 11th-grade students who took the ACT in the spring of 2018 while enrolled in 11th grade.

Page 7 ~ table 1.2 shows how last year’s juniors did compare to the previous five years.

Page 8 ~ table 1.5 shows the average composite scores of the different Race/Ethnicity groups for the past five years.

Page 15 ~ table 2.3 shows the individual subject scores of the different Race/ Ethnicity groups for the 2018 junior class.

Attachments
VIII.6. School Based Decision Making Staff Allocation Adjustment
Mr. Bill Grein, Secondary Director
Rationale

Pursuant to Board Policy 02.4331 School Staffing (SBDM):

Board Allocation Notices: In Accordance with 702 KAR 003:246,  The Board shall provide each council with both a tentative and a final/updated allocation for school staffing for the next fiscal year.  The notifications shall include the Board approved guidelines used in determining the allocations and the formulas utilized in calculating numbers of positions.

Adjustments: Based on current enrollment, one additional teaching position was given to Ninth District Elementary.  The projected enrollment in May 2018 for Ninth was 373 students.  In June, one additional Kindergarten teacher and one Kindergarten Instructional Assistant were allocated based on the number of students who had completed kindergarten registration. On September 14, Ninth District’s enrollment was 435 students.  No other school will receive additional staff allocated based on their September enrollment for the 2018-19 school year.

VIII.7. Amend Policy 03.1311 ~ First Reading
Rationale

Kentucky School Board Association recommends amending Policy 03.1311, Transfer (Certified). Attached is a copy of the current policy and the suggested policy, as advised by KSBA. This is the first reading for discussion and will be brought back for approval.

Attachments
IX. Consent Agenda
Actions Taken

Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

IX.1. Leave of Absence - Employee #6169
Eric Neff
Rationale

Employee #6169 has requested maternity leave beginning approximately October 13, 2018, and ending November 24, 2018.  The employee is not eligible for FMLA.  Leave will be partially covered by sick days and the remainder will be unpaid.

IX.2. Leave of Absence - Employee ID #6056
Eric Neff
Rationale

Employee #6056 has requested maternity leave beginning approximately August 30, 2018, and ending October 25, 2018.  The employee is not eligible for FMLA.  Leave will be partially covered by sick days and the remainder will be unpaid.

IX.3. Approval of Minutes ~ September 13, 2018 Special Meeting
Attachments
IX.4. Approval of Minutes ~ September 13, 2018 Regular Meeting
Attachments
IX.5. Approval of Minutes ~ September 27, 2018 Special Meeting
Attachments
IX.6. Fundraiser Request ~ Glenn O. Swing Fall Festival
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.

Attachments
IX.7. Fundraiser Request ~ Sixth District Basket Raffle at Breakfast with Santa
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.

Attachments
IX.8. Fundraiser Request ~ Ninth District Friday Coffee Cart
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.

Attachments
IX.9. Fundraiser Request ~ John G. Carlisle Basketball Concessions
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.

Attachments
IX.10. Surplus Bid Award
Ms. Annette Burtschy, Director of Finance
Rationale

In September 2018, CIPS identified the attached list of surplus items. The bid was sent out to every Covington School’s employee, outside bidders, and advertised on our web site. Sealed bids were opened and received. Seventeen bidders participated and the items awarded as indicated. Total generated from surplus: $1,638.70.

Attachments
X. Individual Approval Agenda Items
X.1. Technology Activity Report (TAR)
Rationale

Board is required to review and accept the Technology Activity Report (TAR) Annually.  Signatures Required.

Attachments
Actions Taken

Motion Passed:  The Covington Board of Education approves the Technology Activity Report (TAR) passed with a motion by Ms. Glenda Huff and a second by Mr. Tom Wherry.

X.2. Two Head Teacher Positions Eliminated and Two School Administrative Managers (SAM) Positions Created
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

On the recommendation of Principal Lorie Duffy, and Director of Pupil Personnel Ken Kippenbrock,  I am requesting the current Head Teacher positions at the Computer Based Learning Program at TLC and at the Covington Adult High School be converted to a SAM (School Administrative Manager) positions. Principal Duffy serves as the educational leader of both programs, and the Head Teacher positions are operational and administrative.

Both positions conduct multiple tasks to assist Ms. Duffy to increase her effectiveness and efficiency of the school learning community through oversight of the day-to-day managerial tasks at assigned school. As another fundamental job duty, the SAM is tasked with developing processes, procedures, and protocols to positively impact student attendance, school culture, and climate while building upon relationships with students’ families and the community at-large. They also supervise some personnel, which is within the job function of a SAM. This job classification more closely aligns to SAM.

Attached is the job duty specifications for the School Administrator Manager (SAM). I am requesting 185 days for both positions.

The item was presented at the August 30, 2018, Regular Board Meeting for approval, the board requested more time and information before they will consider approving. They voted to table the agenda item.  

Attachments
Actions Taken

Motion Passed:  The Covington Board of Education approves the Two Head Teacher Positions Eliminated and Two School Administrator Managers (SAM) Positions Created passed with a motion by Mr. Tom Wherry and a second by Ms. Julie Geisen Scheper.

XI. Addendum Agenda
XII. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIV. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

October 16 ~ Term 1 ends

October 17 ~ Term 2 begins

October 19 ~ Pre K / K Conference, James E. Biggs, all day

October 24 ~ Term 1 Report Cards go home and posted to the parent portal 

October 25 ~ Regular Board Meeting, Central Office, 5 p.m.

November 8 ~ Covington Early Learning Initiative Launch, Mayor's F2B Initiative, 4 - 5 p.m, location TBA

November 30 thru December 1 ~ KSBA 2018 Winter Symposium, Marriott Louisville East

February 22 - 24 ~ KSBA 2019 Annual Conference, Galt House

March 30 - April 1 ~ NSBA 2019 Annual Conference, Philadelphia 

XV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XVI. Adjournment