Covington Independent
September 13, 2018 6:00 PM
Covington Board of Education Regular Meeting
I. Call to Order
Ms. April Brockhoff, Board Chair
II. Roll Call
Ms. April Brockhoff, Board Chair
III. Request to Amend the Agenda
Mr. April Brockhoff, Board Chair
Rationale

Mr. April Brockhoff, Board Chair is requesting to amend the agenda to add the Certified Employee of the Month, Classified Employee of the Month and Volunteer of the Month to the District Recognition section. The nomination forms were submitted after the board packets were published.

Actions Taken

Order #15 - Motion Passed:   passed with a motion by Ms. Glenda Huff and a second by Mr. Tom Wherry.

IV. Pledge of Allegiance
Ms. April Brockhoff, Board Chair
V. Welcome and Board Chair Comments
Ms. April Brockhoff, Board Chair
VI. Public Input
Ms. April Brockhoff, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VII. District Recognition and Presentations
Board Member
VII.1. Mr. DeGary Burbridge, Covington Independent Public Schools Diploma Recipient, conferred on August 28, 2018
Mr. Doug Fruchtenicht, Head Teacher
VII.2. Glenn O. Swing Elementary Student of the Month
Mr. Scott Alter, Principal
Rationale

Glenn O. Swing Elementary Students of the Month: Briony Granados, Bennett Klein, McKenna Branham, Jeremiah Copeland, Sulma Hernandez Perez, Jenna Stokes, Deon West, Amiia Everson, Shelya Domingo Sicajan, Lillian Huffman, Jorden Humphrey, Cadence Bolton, Candance You, Ivan Smith, Kary Domingo Sicajan, Andra Engelman, Preston Lister, Brooke Moore, Sadie Hutchinson, Ryce Clifford, Haidy Hernandez Ambrocio, Brailynn Nash, and Amira Cuneo

VII.3. Certified Employee of the Month ~ Rachel Jenkins
Mr. Scott Alter, Principal
VII.4. Classified Employee of the Month ~ Victoria Lickert
Mr. Scott Alter, Principal
VII.5. Volunteer of the Month ~ Carol Weinel
Mr. Scott Alter, Principal
VIII. Informational Items
Rationale

These items are for information only.  They do not require board action.

VIII.1. Glenn O. Swing Elementary Annual Update
Mr. Scott Alter, Principal
Rationale

IX. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
IX.1. Adoption of the 2018-2019 Working Budget
Ms. Annette Burtschy, Director of Finance
Rationale

The Board of Education is required to approve a close estimate working budget for all funds by September 30 of each year.   Each of the funds is balanced with anticipated expenditures equaling anticipated revenue.  Special revenue includes all new projects for FY2019.  Building Fund, Capital Outlay Fund, Food Service Fund, Debt Service Fund, and Daycare Fund are also presented in this working budget.

This is an informational item only and will be brought back to the board requesting approval on September 27, 2018.

Attachments
X. Consent Agenda
Actions Taken

Order #16 - Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

X.1. School-Wide Fundraiser ~ John G. Carlisle Book Fair
Attachments
X.2. School-Wide Fundraiser ~ Latonia Elementary Book Fair
Attachments
X.3. School-Wide Fundraiser ~ Glenn O. Swing Car Magnets
Attachments
X.4. School-Wide Fundraiser ~ Glenn O. Swing Walk-a-Thon
Attachments
X.5. Approval of August 30, 2018, Regular Meeting Minutes
Attachments
XI. Individual Approval Agenda Items
XI.1. CIPS 2018-2019 Salary Schedule ~ Page 3 Step Increase
Mr. Eric Neff, Director of Personnel
Rationale

Pursuant to CIPS Policy 03.12 Certified Compensation of Benefits and 03.22 Classified Compensation of Benefits, annually the Board establishes salary and benefits for all personnel.  This is the board approved salary schedule for 2018-2019 with the 1% state raise and the addition of step 10 on page 3.   This step increase was not included in the BOE approved 2018-2019 salary schedule.

Attachments
Actions Taken

Order #17 - Motion Passed:  The Covington Board of Education approves the CIPS 2018-2019 Salary Schedule ~ Page 3 Step Increase passed with a motion by Ms. Glenda Huff and a second by Mr. Tom Wherry.

XI.2. Youthbuild 2018-2019 Memorandum of Understanding
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

Youthbuild is a program for at risk students.

Attachments
Actions Taken

Order #18 - Motion Passed:  The Covington Board of Education approves the Youthbuild Memorandum of Understanding for School Year 2018-2019 passed with a motion by Ms. Glenda Huff and a second by Mr. Tom Wherry.

XI.3. Brighton Center Workforce Development Memorandum of Understanding for School Year 2018-2019
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

This program serves as an alternative for students who have not been successful in the traditional school setting, or other alternative programs. There are no changes from the MOU from last year.

 

Attachments
Actions Taken

Order #19 - Motion Passed:  The Covington Board of Education approves the Brighton Center Workforce Development Memorandum of Understanding for School Year 2018-2019 passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

XI.4. Brighton Center Memorandum of Understanding with Holmes Middle School for School Year 2018-2019
Mr. Tom Haggard, Covington Partners
Rationale

The agreement between the Brighton Center and Holmes Middle School will promote students in the Youth Leadership Development program to increase grades and school attendance.

Covington Independent Schools, through 21st Century Community Learning Center Grant, will provide funds in the amount of $2,000.00 to Brighton Center, Inc. towards cost of Youth Leadership Development program services held at Holmes Middle School after hours. This will be paid in on installment of $2,000.00 by October 30, 2018.

Attachments
Actions Taken

Order #20 - Motion Passed:  The Covington Board of Education approves the Brighton Center Memorandum of Understanding with Holmes Middle School for School Year 2018-2019 passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

XI.5. BG 16-185 Phase II Change Order No. 16-01, 16-02, 16-03 & 16-04
Mr. Eric Neff, Director of Personnel
Rationale

Change order No.16-01 is requested by the General Contractor to install additional pressure treated wood block at the roof level on the north side of the Science/Library building to permit installation of metal panels. The existing blocking at the roof level of the building was not as indicated on the original drawings. It was also not securely attached to the sub-framing. In order to provide a suitable substrate to anchor the new metal panels additional blocking needed to be installed. Since work was already underway when the condition was discovered the work was performed on a time and material basis.

Change order No. 16-02 is requested by the General Contractor to replace VCT at Latonia stairwell where it was removed by the owner for asbestos abatement. The contract documents required patching of the existing VCT where it was removed to install the under slab plumbing in the stairwell.

Change order No. 16-03 is requested by the General Contractor to provide and install lock cores in removable mullions and panic devices. The Architect mistakenly thought that the lock cores for the removable mullions were going to be provided by the school district to the contractor for installation. Since this was not the case (64) lock cores needed to be purchased.

Change order No. 16-04 is requested by the Architect to delete (4) access panels in the Administration Building toilet rooms. This will be a credit to owner for work not performed.

 

Attachments
Actions Taken

Order #21 - Motion Passed:  The Covington Board of Education approves the BG 16-185 Phase II Change Order No. 16-01, 16-02, 16-03 & 16-04 passed with a motion by Ms. Glenda Huff and a second by Mr. Tom Wherry.

XI.6. Revised Certified Evaluation Plan
Ms. Charlene Ball, Assistant Superintendent
Rationale

The Certified Evaluation Plan (CEP) has been revised in compliance with

KRS 156.557 and approved by the Covington Independent Public Schools 50/50 committee.  The CEP was approved by the Covington Board of Education in April before submitting to the Kentucky Department of Education for review. Upon review, Kentucky Department of Education required some substantive language changes (e.g. removal of all “KDE-approved” statements, removal of “state approved” descriptors, etc.) which results in another approval from the local board of education.

Attachments
Actions Taken

Order #22 - Motion Passed:  The Covington Board of Education approves the Revised Certified Evaluation Plan passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

XI.7. Staff Addition at Chapman Childcare
Ms. Kim Terry, Director of Chapman Childcare
Rationale

Ms. Kim Terry, Director of Chapman Childcare is requesting to add an additional full-time employee due to increasing enrollment.

Actions Taken

Order #23 - Motion Passed:  The Covington Board of Education approves the Staff Addition at Chapman Daycare passed with a motion by Mr. Tom Wherry and a second by Ms. Glenda Huff.

XII. Addendum Agenda
XII.1. Superintendent's Travel Request
Mr. Alvin Garrison, Superintendent
Rationale

Mr. Alvin Garrison is requesting to attend Strive Together 2018 Cradle to Career Network Convening, October 10-12, 2018 in Seattle, Washington. For details regarding the conference please visit the website at: https://www.strivetogether.org/news/2018-cradle-to-career-network-convening/

Mr. Garrison serves as the President for the Northern Kentucky Cooperative for Educational Services. NKCES requests his attendance at the 2018 Annual Association of Educational Service Agencies (AESA) Conference, November 28 – December 1, 2018 in Colorado Springs, Colorado. For details regarding the conference please visit the website at: https://www.aesa.us/annualconference/

Both trips are being paid by the agencies that has requested his attendance.

Actions Taken

Order #24 - Motion Passed:  The Covington Board of Education approves the Superintendent's Travel Request passed with a motion by Mr. Tom Wherry and a second by Ms. Julie Geisen Scheper.

XIII. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIV. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XV. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

September 14 ~ JGC Bullying Prevention Parade, 9:30 a.m.

September 18 ~ LES Family Skate Night at Lloyd Roller Rink, 6 - 8 p.m.

September 20 ~ Term 1 Mid Term Reports go home and posted to the Portal

September 20 ~ NKY Annual Chamber Dinner, @ NKY Convention Center, 5 p.m. 

September 21 ~ Homecoming Parade, 5 p.m., meet at 4:45 in back parking lot 

September 21 ~ Homecoming Game vs Harrison County, 7 p.m. 

September 24 ~ KSBA Regional Meeting, Drees Pavilion, Bonus Session, 5 p.m.

September 24 ~ KSBA Regional Meeting, Drees Pavilion, Registration, 5:30 p.m.

September 27 ~ Regular Board Meeting, Central Office at 5 p.m. 

Fall Sport Schedules are listed on the District Calendar. If you need access to the District Calendar, see Becky.

 

 

XVI. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XVII. Adjournment