Covington Independent
August 30, 2018 5:00 PM
Covington Board of Education Regular Meeting
I. Call to Order
Ms. April Brockhoff, Board Chair
II. Roll Call
Ms. April Brockhoff, Board Chair
Actions Taken

Motion Passed:  The Covington Board of Education made a motion to excuse Tom Wherry from the August 30, 2018 Regular Board meeting passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

Motion Passed:  April Brockhoff, Board Chair, requested to move informational agenda items; 4 and 5 to the first agenda item out of respect of time for student speaker, Areion Calhoun, who will be speaking on behalf of her WorkForce experience passed with a motion by Ms. April Brockhoff and a second by Ms. Julie Geisen Scheper.

III. Pledge of Allegiance
Ms. April Brockhoff, Board Chair
IV. Welcome and Board Chair Comments
Ms. April Brockhoff, Board Chair
V. Public Input
Ms. April Brockhoff, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VI. District Recognition and Presentations
Board Member
VII. Informational Items
Rationale

These items are for information only.  They do not require board action.

VII.1. Personnel Actions
Mr. Eric Neff, Director of Personnel
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting of July 26, 2018.

Attachments
VII.2. National Clearinghouse Student Tracker Report
Mr. Bill Grein, District Assessment Coordinator
Rationale

National Student Clearinghouse Student Tracker for High Schools aggregated report tracks Holmes High School 2017 graduating seniors to post-secondary enrollment in all two and four year institutions around the country.

 

Attachments
VII.3. Nutrition Services 2017-2018 Report
Ms. Taryn Stewart, Director of Nutrition Services
Rationale

This presentation provides an overview of the district Nutrition Services department.

Attachments
VII.4. Youthbuild MOU and Youthbuild 2017-2018 Overview
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

Youthbuild is a program for at risk students. The MOU will be brought back to the board for approval on September 13, 2018.

Mr. Ken Kippenbrock, Director of Pupil Personnel will provide a 2017-2018 Youthbuild update.

Attachments
VII.5. Brighton Center Workforce Development Update & MOU
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

Ken Kippenbrock, Director of Pupil Personnel will give an update on the Brighton Center Workforce Development program and review the annual MOU. This program serves as an alternative for students who have not been successful in the traditional school setting, or other alternative programs. There are no changes from the MOU from last year. The MOU will be brought back to the board for approval at the next regular meeting on September 13, 2018.

 

Attachments
VII.6. Brighton Center MOU with Holmes Middle School
Mr. Tom Haggard, Covington Partners
Rationale

The agreement between the Brighton Center and Holmes Middle School will promote students in the Youth Leadership Development program to increase grades and school attendance.

Covington Independent Schools, through 21st Century Community Learning Center Grant, will provide funds in the amount of $2,000.00 to Brighton Center, Inc. towards cost of Youth Leadership Development program services held at Holmes Middle School after hours. This will be paid in on installment of $2,000.00 by October 30, 2018.

Attachments
VII.7. CIPS 2018-2019 Salary Schedule ~ Page 3 Step Increase
Mr. Eric Neff, Director of Personnel
Rationale

Pursuant to CIPS Policy 03.12 Certified Compensation of Benefits and 03.22 Classified Compensation of Benefits, annually the Board establishes salary and benefits for all personnel.  This is the board approved salary schedule for 2018-2019 with the 1% state raise and the addition of step 10 on page 3.   This step increase was not included in the BOE approved 2018-2019 salary schedule.

Attachments
VII.8. School Based Decision Making Council Questions
Ms. April Brockhoff, Board Chair
Rationale

A Board Member has requested a review of the School Based Decision Making Council Questions for the 2018-2019 board meetings. These questions touch on subjects including; PLC Collaboration, Teacher Retention, Initiatives, Behavior Issues and Charter Schools. The questions will be submitted to the Principals to prepare for their school presentations at their designated board meetings. Attached are the questions from 2017-2018 board meetings.

Attachments
VIII. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1. Monthly Financial Report ~ July FY2019
Ms. Annette Burtschy, Director of Finance
Rationale

  1. General fund (fund 1) – as of 7/31/18, revenue received of 12.2 million with expenses of 1.7 million.
  2. Special revenue (fund 2) – as of 7/31/18, revenue received of $184,000 with expenses of $284,000.Many grants in fund 2 are on a reimbursement basis.Money is requested after the expenses have occurred.There is a delay on receiving fund 2 revenue.
  3. Capital outlay (fund 310) - as of 7/31/18, revenue received of $165,000 with expenses of $0.The state does not provide all the capital outlay funding until the end of the fiscal year.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
  4. Building fund (fund 320) - as of 7/31/18, revenue received of $270,000 with expenses of $0.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
  5. Construction fund (fund 360) - as of 7/31/18, revenue received of $0 with expenses of $457,000.This fund is used to pay for the district’s construction projects.
  6. Debt Service fund (fund 400) – as of 7/31/18, revenue received of $0 with expenses of $56,000.See detailed explanation under capital outlay and building fund.
  7. Daycare fund (originally fund 50 – switched to fund 52 in February per KDE) – as of 7/31/18, revenue received of $5,085 with expenses of $0.Revenue comes in throughout the fiscal year.
  8. Food service fund (fund 51) – as of 7/31/18, revenue received of $1,173,000 with expenses of $39,000.

NOTE: fund 1 and fund 2 aren’t balanced in MUNIS as of July 31, 2018.  Budgets are being worked on during the summer.

Attachments
Actions Taken

Motion Passed:  The Covington Board of Education approves the Monthly Financial Report ~ July FY2019 passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

VIII.2. Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Attachments
Actions Taken

Motion Passed:  The Covington Board of Education approves the Warrant Expenditure Report passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

VIII.3. Adoption of the Tax Rate(s) for the 2018-2019 School Year
Ms. Annette Burtschy, Director of Finance
Rationale

Each Year the Board of Education is required to adopt the tax rate for the fiscal year and submit adopted rate(s) to the State of Kentucky as well as the county clerk for distribution of tax bills.  The Compensating Tax Rate is being recommended and is being adopted using the provision of House Bill 44 which requires no public hearing.

The 4% increase general fund tax rate for 2018-2019 is 112.4 cents on real property with a 0.3 exoneration for a grand total of 112.7 cents and 114.9 cents on personal property with a 0.3 exoneration for a grand total of 115.2 cents and is expected to produce $18,021,183.  If all calculated revenues are received this will be an increase of 1,062,704.  Revenue received in excess of last year’s revenue will be allocated to meet current operating expenses of the General Fund. 

The compensating rate for 2018-2019 is 108.1 cents on real property with a 0.3 exoneration for a grand total of 108.4 cents and 114.0 cents on personal property with a 0.3 exoneration for a grand total of 114.3 cents and is expected to produce $17,381,765.  All rates are per $100 valuation. 

The Motor Vehicle Tax Levy for FY 2018-2019 is 85.9 cents per $100 valuation. 

Attached are the reporting forms from the State of Kentucky and the calculation of the proposed tax rates.

Attachments
Actions Taken

Motion Passed:  The Covington Board of Education approves the Tax Rate(s) for the 2018-2019 School Year passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

IX. Consent Agenda
Actions Taken

Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

IX.1. Sixth District Fundraiser ~ Spirit Wear
Mr. Walz, Principal
Attachments
IX.2. Sixth District Fundraiser ~ Popcorn Friday
Mr. Walz, Principal
Attachments
IX.3. Sixth District Fundraiser ~ Parents Night Out
Mr. Walz, Principal
Attachments
IX.4. Minutes of Regular Board Meeting ~ August 9, 2018
Attachments
X. Individual Approval Agenda Items
X.1. District Facility Plan Hearing Report
Mr. Eric Neff, Director of Personnel
Rationale

Attached you will find the District Facility Plan Hearing Report that the BOE shall vote on to approve. The BOE approved the amendment(s) to the District Facility Plan(attached) on  July 26,  2018.  The amendments to the DFP included:

  • John G. Carlisle Elementary: to construct a security vestibule and update the security camera system
  • Ninth District Elementary: to construct a security vestibule and update the security camera system
  • Glenn O. Swing Elementary: to construct a security vestibule and update the security camera system
  • Sixth District Elementary: to construct a security vestibule and update  the security camera system
  • Latonia Elementary: to update the security camera system

 

Attachments
Actions Taken

Motion Passed:  The Covington Board of Education approves the District Facility Plan Hearing Report passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

X.2. Conversion of Two Head Teachers to School Administrative Managers (SAM)
Mr. Ken Kippenbrock, Director of Pupil Personnel
Rationale

On the recommendation of Principal Lorie Duffy, and Director of Pupil Personnel Ken Kippenbrock,  I am requesting the current head teacher positions at the Computer Based Learning Program at TLC and at the Covington Adult High School be converted to a SAM (School Administrative Manager) positions. Principal Duffy serves as the educational leader of both programs, and the Head Teacher positions are operational and administrative.

Both positions conduct multiple tasks to assist Ms. Duffy to increase her effectiveness and efficiency of the school learning community through oversight of the day-to-day managerial tasks at assigned school. As another fundamental job duty, the SAM is  tasked with developing processes, procedures and protocols to positively impact student attendance, school culture and climate, while building upon relationships with students’ families and the community at-large. They also supervise some personnel, which is within the job function of a SAM. This job classification more closely aligns to SAM.

Attached is the job duty list for the School Administrator Manager (SAM). I am requesting 185 days for both positions.

Attachments
Actions Taken

Motion Passed:  The Covington Board of Education requested more time and information before they will consider approving the Conversion of Two Head Teachers to School Administrative Managers (SAM), it was recommended to table the item until the next board meeting on September 13, 2018 passed with a motion by Ms. Glenda Huff and a second by Ms. April Brockhoff.

X.3. Guided Reading Resources Purchase Proposals ~ Teacher Created Materials and Pioneer Valley Books
Ms. Charlene Ball, Assistant Superintendent
Rationale

In discussion of implementation of the Guided Reading framework, these two principals indicated they were lacking needed support materials for student book choice and small group differentiated instruction, two critical parts of the Guided Reading Framework.  With the significant decline and subsequent loss of Instructional Resource dollars at the school level, the Title I coordinator is able to provide funding to purchase the needed materials to allow for complete implementation of Guided Reading with fidelity in these two schools.  These resources are not just for daily classroom use.  They can be utilized in after school programs, summer school, etc. 

The two proposals are from Teacher Created Materials and Pioneer Valley Books to purchase school-wide 4-bookrooms from Teacher Created Materials ($66,499.96) and 2-K-4 Classroom Libraries from Pioneer Valley Books ($22,320.00) to support Guided Reading implementation at Sixth and Ninth District Schools, total expense equals $88,819.96.

Attachments
Actions Taken

Motion Passed:  The Covington Board of Education approved the Guided Reading Resources Purchase Proposals-Teacher Created Materials and Pioneer Valley Books passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

XI. Addendum Agenda
XI.1. Emergency Certified Full-Time Teacher ~ Ashmore, Sarah
Mr. Eric Neff, Director of Personnel
Rationale

Sarah Ashmore has been recommended as a Special Education Teacher at Glenn O. Swing. Ms. Ashmore does not hold KY certification but is Elementary certified in Illinois. Special Education is considered a critical shortage area in KY.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Emergency Certified Full-Time Teacher ~ Sarah Ashmore passed with a motion by Ms. Glenda Huff and a second by Ms. Julie Geisen Scheper.

XII. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIV. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

September 3 ~ Schools Closed, Labor Day

September 6 ~ LES Volunteer Orientation, 5 p.m.

September 6 ~ LES Parent Information Night, 5:30 p.m. 

September 10 ~ Month 1 Attendance Ends

September 13 ~ HMS SBDM Meeting, 4 p.m.

September 13 ~ Board Meeting @ Glenn O. Swing, 6 p.m.

September 14 ~ JGC Bullying Prevention Parade, 9:30 - 10:00 a.m.

September 24 ~ LES Scholastic Book Fair Week

September 25 ~ LES Family Literacy Night, 5:30 p.m. - 7 p.m. 

 

Fall Sports Schedules are listed on the District Calendar. If you need access to the District Calendar, see Becky.

 

@covkyschools      Covington Independent Public Schools    www.covington.kyschools.us

XV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XVI. Adjournment