Bullitt County Public Schools
October 25, 2021 5:00 PM
REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION
1. CALL TO ORDER
Rationale

 

2. ADOPT THE AGENDA with the following changes:
Rationale

a. Add to Consent Items - Contract - Paroquet Springs Conference Centre for BCHS Boys Soccer Banquet

b. Add Executive Session as authorized by KRS 61.810(1)(b) to discuss the sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be sold by a public agency.

Attachments
Recommended Motion

Adopt the agenda as amended.

Actions Taken

Motion Passed:  Adopt the agenda as amended. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
3. PRESENTATIONS
3.a. The Pledge of Allegiance
Lisa Hodges
Rationale

Image result for the pledge of allegiance

3.b. Review Board Team Commitments
Lisa Hodges
Rationale

3.c. Reminder to Register to Address the Board
Kali Ervin
3.d. Bullitt County Foundation for Excellence in Public Education Grants
Linda Belcher
Attachments
3.e. Construction Update on the New East End Elementary School (OMES) by Mrs. Cate Noble Ward of Studio Kremer Architects
4. COMMUNICATIONS
4.a. Audience Comments (30 Minutes Total)
Rationale

4.b. Superintendent's Report
Jesse Bacon
Rationale

Attachments
4.c. Other Items from the Board
Rationale

5. CONSENT ITEMS
Rationale

Recommended Motion

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on October 18, 2021, which is available online.

Actions Taken

Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on October 18, 2021, which is available online. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
5.a. Financial Reports
Lisa Lewis
Attachments
5.a.1. Balance Sheets for All Funds
Attachments
5.a.2. Monthly Summary Report for Period 3
Attachments
5.a.3. AP Check Reconciliation Register
Attachments
5.a.4. Paid Invoice Report
Attachments
5.b. Travel
Adrienne Usher
Rationale

* All travel by commercial carrier is due to schedule/cost.

 School Group Date Event Location $ Travel by: TRIP#
BCHS  Track 3/30-4/5/22 Beach Run Invitational  Myrtle Beach, SC -0- BOE Vans 12060
  Girls Basketball 

12/20-22/21

 

12/27-29/21

Gatlinburg Christmas Tournament

Caverna High School

Gatlinburg, TN

 

Horse Cave, KY

-0- BOE Vans / Parents

12061

 

12062

  Football  11/19/21 Owensboro H.S.  Owensboro, KY -0- Jefferson 12058
  Girls Wrestling Team 12/28/21 Fort Campbell Fort Campbell, TN -0- BOE Van/ Parents 12082
  Bass Fishing Team 

10/23-24/21

11/19-20/21

 

12/10-12/21

3/3-6/22

 

3/24-27/22

 

4/1-2/22

4/15-16/22

 

5/6-7/22

 

5/20-21/22

MLF Tennessee Open

KY SAF Team Trail Stop #4

KY SAF Team Trail Stop#5

MLF HS Alabama Open @ Lake Guntersville

2022 SAF KY State Championship @Lake Cumberland

KY SAF Team Trail Stop#7

KY SAF Team Trail Stop#8

KY SAF Team Trail Stop#9

KY SAF Team Trail Stop# 10

Dayton, TN

Falls of Rough, KY

Burnside, KY

 

Guntersville, AL

Burnside, KY

 

Leitchfield, KY

Salt Lick, KY

Scottsville, KY

 

Olive Hill, KY

-0- Parents/Boat Captains

12072 

12073

 

12074

12075

 

12076

 

12077

 12079

 

12080

12081

  FCS & FCCLA  4/28-5/2/22 International Culinary & Hospitality Experience  Orlando, FL $1309 Frontier/ Southwest or Miller 12071
BEHS Advanced Choir Students 10/27/21 KMEA All State Choir Auditions Crestwood, KY -0- Miller 12048
Beta Club 1/10 & 11 /2022 - Not overnight BETA Convention Louisville, KY $30 Miller 12047
  Baseball  4/2-9/2022 Jackie Robinson Training Complex  Vero Beach, FL -0- BOE Van & Commercial Carrier TBD 12070
EMS 7th/8th Grade Band 12/3/21 All District Band Auditions Louisville, KY -0- Jefferson Transportation 12049
NBHS Boys Basketball

12/21-22/2021

1/28-29/2022

Arigold Christmas Tournament

Hoosier Gym Classic

Calhoun, KY

Knightstown, IN

-0- BOE Bus/Van or Parents

12054

12055

Bowling Team 12/18/21 Boyle County Bowling Tournament Danville, KY -0- Miller 12091
  HOSA & Allied Health   11/12/21  Sulllivan University Health Career Expo Louisville -0- Miller 12095

Attachments
5.c. Minutes
Jesse Bacon
Rationale

September 1, 2021 - Tax Rates (Corrected vote on tax rates.)

September 28, 2021 - Monthly Meeting

Attachments
5.d. Construction Items
5.d.1. C.O.#8, New OMES Construction Project - Block Walls
Bret Highley
Rationale

Presented is Change Order #08 for Redlee Construction & Development, Inc., in the amount of $1,368.50. This Change Order has two parts. The first is adding a block chase wall at the Restrooms 200d and 200e in area D of the Preschool and First Grade hallway. This chase wall must be added to the project to allow the domestic water and vent piping to miss the floor trusses above the proposed restroom wall. The second part of this Change Order is to build a 2'x4' block wall in the gym as required by HBC for ADA accessibility. This will change the contract with Redlee Construction & Development, Inc. from $12,678,305.88 to $12,688,966.38. After approval of this CO request, the balance of $1,361,780.49 is left in construction contingency.

Attachments
5.e. Human Resources
Althea Hurt
Rationale

5.e.1. Leaves of Absence Requests
Rationale

Emily Cottingim - Counselor - Bullitt Central High School - Ms. Cottingim is requesting leave without pay for the dates of October 11th - November 30th, 2021.  She is using FMLA.

Theresa Hobbs - Library Media Clerk - North Bullitt High - Ms. Hobbs is requesting leave without pay for the dates of September 28th - November 30th, 2021.  She has used all available accrual leave time.

Emily Forgey - Teacher - Freedom Elementary - Ms. Fogey was previously approved for leave without pay through October 12th, 2021 - she needs to extend that to November 9th, 2021.  She is using FMLA.

Deborah Quartermouse - Cook/Baker - Bernheim Middle School - Ms. Quartermouse is requesting leave without pay for the dates of September 30th - October 1st, 2021.  She has used all her available accrued leave time.

 

Attachments
5.e.2. Entry of the Employment Records in the Minutes of Record
Rationale

Employment records for both the certified and classified personnel for the period of September 2021 through October 2021 are submitted for the Board’s information and inclusion in the minutes of this meeting.

5.f. Contracts
Tom Brillhart
Rationale

5.f.1. Kentucky Blood Center
Lesa Howell
Rationale

Presented is an opportunity for BCPS to work with the Kentucky Blood Center, Inc. to hold blood drives throughout the district during the 2021-2022 school year. Sponsor groups or individual students will advertise and assist the drives. The Memorandum of Understanding, Certificate of Liability Insurance and Community Blood Centers' Exchange Risk Retention Group have been reviewed by Eric Farris. The insurance certificate was reviewed and accepted by Eric Farris. 

Attachments
5.f.2. Paroquet Springs Conference Centre - NBHS Volleyball Banquet
Rachelle Bramlage
Rationale

The North Bullitt Volleyball team would like to hold a banquet at the Paroquet Springs Conference Centre on November 14, 2021. 

Attachments
5.f.3. Hosparus MOA
Sarah Smith / Stephanie Warner
Rationale

Presented is a Memorandum of Agreement with Hosparus, a metal health service agency, for the 2021-2022 school year. This agreement outlines the roles of the staff in providing services of purposes of enhancing students' educational experiences. The agreement has been reviewed by Buckman, Farris and Mills legal counsel.

Attachments
5.f.4. Paroquet Springs Conference Centre - NBHS Football Banquet
Rachelle Bramlage
Rationale

The North Bullitt High School Football Team would like to hold its Football Banquet at Paroquet Springs Conference Centre on Sunday, January 9, 2022.

Attachments
5.f.5. Paroquet Springs Conference Centre - BCHS Boys Soccer Banquet
Rachelle Bramlage
Rationale

Presented is a contract with Paroquet Springs Conference Centre for Bullitt Central High School's Boys Soccer Team to hold its banquet on November 10, 2021.

Attachments
5.g. Permission to Accept Donations/Grant Funding
Tom Brillhart
Rationale

School/Program Receiving Contribution

Donor

Description of Gift

Purpose

Value

OMES/CES FRC

Old Mill PTO

Donation

Check for a 5th grade Class set of books

$360.00

North Bullitt Ag Department

Lettuce Grow

Donation

Donation of a Lettuce Grow 24 plant farmstand and seed kit.

$559.00

Maryville Elementary

Fund for the Art

Grant

For a Mural Art Program

$1,950.00

Bullitt East High School

Chad Wade

Donation

Check for Computer Lab Reimagining

$9,000.00

North Bullitt High School

ROTC

All Safe Industries

Donation

Check for Walk-a-thon

$500.00


Nichols Elementary School

Lettuce Grow

Donation

Hydroponic Garden

$649.00

Bullitt County Schools

Amazon

Donation

Different items; ukuleles, telescopes, masks, sanitation supplies, propane tanks to be used by schools (propane tanks for concession stands)

$15,890.61

Various Bullitt County Schools

Bullitt County Foundation

Grants

Checks to various teachers and schools for projects

$10,000.00

Brooks Elementary

Kroger

Donation

Kroger rewards Check

$308.88

Brooks Elementary

Kaboom

Grant

Playground equipment

$500.00

Nicholas Elementary - FRC

June Ridgeway Dawson

Donation

Check for clothing closet and other student needs

$500.00

Attachments
5.h. Use of District Property Requests
5.h.1. NBHS by Chess Education Foundation
Rationale

North Bullitt High School requests permission to allow the Chess Team and Chess Education Foundation to hold a Chess Tournament on October 30, 2021, from 7 a.m. to 5 p.m. The application/agreement form and liability insurance certificate are provided.

Attachments
5.i. Alteration of District Property Requests
Tony Roth
Rationale

5.i.1. Egan Field Sign Update & Bell Installation
Tony Roth
Rationale

This request is to approve the updating of the Egan Field sign at Bullitt East High School. Materials and labor will be paid for by the Egan family. The project also includes a bell, which will be a new tradition started by the football program. Additional information is available in the attachment.

Attachments
5.i.2. Request to Build Outdoor Restrooms at NBHS Athletic Fields
Rationale

This request is to begin the process of building outdoor restrooms at the North Bullitt High School Athletic Fields. This is a booster club project that the district will cooperate with in creating facilities that can be used at all outdoor athletic events. The district will ensure KDE guidelines and requirements are followed. 

Attachments
5.j. Shortened School Day Requests - 2022-09 & 2022-15
Troy Kolb
Rationale

Parents have requested a modified attendance schedule for their students with disabilities: Students 2022-09 & 2022-15. These students are identified by number in order to maintain confidentiality. There is documentation of medical necessity for the modified schedule, and the modified schedule has been recommended for approval by the Admissions and Release Committee (ARC). Full documentation is on file in the office of the Director of Special Education.  

6. UNFINISHED BUSINESS
Rationale

7. NEW BUSINESS
Rationale

7.a. Request to Increase AP Extended Days - BAC/ROC/SM
Althea Hurt
Rationale

Mr. Danny Clemens, Principal of Specialized Programs, requests an increase to the extended days for the Assistant Principal from 10 to 23. The additional 13 days will be paid through Title I funds. This addition of extended days will be consistent with the other high school assistant principals and allows the administration at Bullitt Alternative Center/Riverview Opportunity Center/Spring Meadows to continue to support the needs of each of their students.

Attachments
Recommended Motion

Approve the request to increase the number of extended days for the assistant principal position from 10 to 23 as presented.

Actions Taken

Motion Passed:  Approve the request to increase the number of extended days for the assistant principal position from 10 to 23 as presented. passed with a motion by Mrs. Lisa Hodges and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.b. Grow-Your-Own Teaching & Learning Grant Leader Positions
Adrienne Usher
Rationale

BCPS received the Grow-Your-Own Grant from the Kentucky Department of Education (KDE) at the start of the 2021-2022 school year. The funding provided through the grant will be utilized according to the approved grant components and budget by the KDE. The purpose of the grant is to provide additional partnerships and support for the Teaching & Learning Pathway programs at all high schools. In addition, the grant is a partnership with Bellarmine University to provide join learning experiences for high school students in the Teaching & Learning Pathway at our high schools. The Grow-Your-Own grant budget provides funding for two Grow-Your-Own Teaching and Learning Grant Leader stipend positions at $3,500 each. These positions will be funded through the grant and only applicable during the length of the grant. Approval is requested to create two Grow-Your-Own Teaching & Learning Grant Leader positions.

Attachments
Recommended Motion

Approve the request to create two Grow-Your-Own Teaching & Learning Grant Leader positions as presented.

Actions Taken

Motion Passed:  Approve the request to create two Grow-Your-Own Teaching & Learning Grant Leader positions as presented. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.c. Revised 2021-22 Annual Pay Scales
Lisa Lewis
Rationale

Presented are revisions made to the annual pay scales for FY 2022. Changes to the schedules reflect approved agenda items at the last board meeting and earlier at this meeting. 

Attachments
Recommended Motion

Approved the revised pay scales for FY 2022 as presented.

Actions Taken

Motion Passed:  Approved the revised pay scales for FY 2022 as presented. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.d. Request to Increase Hours for Kindergarten Instructional Assistant - LJES
Althea Hurt
Rationale

Lebanon Junction Elementary School Principal Daniel Mullins requests the increase in hours for the Kindergarten/First Grade split classroom Instructional Assistant position from four (4) hours to seven (7) hours. This will allow there to be a full-time instructional assistant in that classroom. Funding for this increase will come from ESSER Learning Forward funds.

Attachments
Recommended Motion

Approve the request to increase the hours from 4 to 7 for the Instructional Assistant for the Kindergarten/First Grade split class at Lebanon Junction Elementary School as presented.

Actions Taken

Motion Passed:  Approve the request to increase the hours from 4 to 7 for the Instructional Assistant for the Kindergarten/First Grade split class at Lebanon Junction Elementary School as presented. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.e. District Facility Plan / Finding Process - Architectural Services
Tom Brillhart
Rationale

Quotes were collected for Architectural Professional Services for the upcoming Finding Process and modifications to the District Facility Plan. Three quotes were requested with only two companies responding. Although Sherman-Carter-Barnhart submitted the lowest quoted amount, Studio Kremer Architects has insight and knowledge of the existing building and neighboring high school. Therefore, Dr. Brillhart recommends Studio Kremer Architects complete the architectural services for the Finding Process and modification of the District Facility Plan. Additional information was provided.

Attachments
Recommended Motion

Approve Studio Kremer Architects for the Architectural Professional Services for the District Facility Plan/Finding Process.

Actions Taken

Motion Passed:  Approve Studio Kremer Architects for the Architectural Professional Services for the District Facility Plan/Finding Process. passed with a motion by Mr. Darrell Coleman and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.f. Superintendent's Professional Growth Plan for 2021-2022
Jesse Bacon
Rationale

The Board approved the Superintendent's Evaluation Process at the September 28, 2021 Board meeting. Thank you for taking the time to complete the Superintendent Pre-Evaluation Survey. The information you provided was invaluable. Based on my self-reflection, the feedback you provided, and my Summative evaluation from last year, I submit the following goals as part of the SPGES leadership plan - also known as a growth plan.

  • Utilize continuous improvement strategies, professional learning communities, and other collaboration efforts at all levels of the District to foster high academic achievement as the District’s highest priority: As we continue to deal with the academic challenges that have resulted from the COVID 19 pandemic, it is extremely important that we evaluate and revise existing programs and instructional strategies for effectiveness and potential revision using student academic progress metrics and feedback from students and staff. It is important to provide multiple opportunities for teachers to utilize assessment results (CASE) and local measures data (classroom formative and summative assessments) to inform and to improve instructional practices for increased student achievement and learning for all students. We will review student achievement data with school administrators and direct them to set, support, and monitor improvement goals as part of the administrative evaluation process.
  • Maintain financial accountability and budget integrity by continuing to focus on strategic allocation of resources: Though the district allocates resources effectively, we must become even more strategic to ensure the district remains in a strong financial position when ESSER funds are no longer available. As we continue to work through our Key Process Teams, the district budget must be driven by data collected on the needs, goals, and aspirations of our students and the ability to attract a competitive workforce.

We will review progress on these items in executive session at the December and March regularly scheduled board meetings and through the weekly update. In June, the Board will complete the SPGES Summative Evaluation for public release.

Attachments
Recommended Motion

Approve the Superintendent's Professional Growth Plan for 2021-2022 as presented.

Actions Taken

Motion Passed:  Approve the Superintendent's Professional Growth Plan for 2021-2022 as presented. passed with a motion by Mrs. Lisa Hodges and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
8. Audience Comments - Continued
9. EXECUTIVE SESSION
Rationale

As authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be sold by a public agency.

Recommended Motion

Recess regular session and enter executive session as authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be sold by a public agency.

Actions Taken

Motion Passed:  Recess regular session and enter executive session as authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be sold by a public agency. passed with a motion by Mr. Darrell Coleman and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
10. RECONVENE REGULAR SESSION
Recommended Motion

Exit executive session and resume regular session.

Actions Taken

Motion Passed:  Exit executive session and resume regular session. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
11. ADJOURNMENT
Rationale

Recommended Motion

Adjourn at _:__ p.m.

Actions Taken

Motion Passed:  Adjourn at 5:58 p.m. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes