Bullitt County Public Schools
March 22, 2021 5:00 PM
REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION
1. CALL TO ORDER
2. ADOPT THE AGENDA with the following changes:
Rationale

a. Add to Consent Items - Travel - #11648, NBHS Bowling Team - State Tournament

b. Add to Consent Items - Contracts - OVEC Head Start Full Utilization Agreement

c. Add to Consent Items - Contracts - BEHS Prom - Kentucky Derby Museum & Rosemary's Catering

d. Omit from Executive Session - Preliminary Discussion of the Superintendent's Evaluation

Attachments
Recommended Motion

Adopt the agenda as amended.

Actions Taken

Motion Passed:  Adopt the agenda as amended. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
3. PRESENTATIONS
3.a. The Pledge of Allegiance
Nita Neal
Rationale

Image result for the pledge of allegiance

3.b. Review Board Team Commitments
Nita Neal
Rationale

3.c. Reminder to Register to Address the Board
John Roberts
3.d. Congratulations to:
John Roberts
Rationale

  • Discovery School students Crystal Zheng, Alexis Chwistek and Mia Werkmeister earned Championship honors at the regional speech tournament and advanced to the Kentucky High School Speech League virtual state tournament where Crystal placed 5th and the Hebron team finished 9th. 
  • Bullitt Advanced Math and Science (BAMS) students Noah Carter, Andrew Abner, Liz Stuckenborg, Grace Mackin, Grace Salmon and Ashton Burroughs joined teammates Alex Dennis, Faith Lee and Jessica Bailey to advance the Jefferson Community and Technical College Academy Team to nationals and achieve an overall 10-0 record at the Community College Championship Tournament.
  • 2021-2022 BCPS District Teachers of the Year:

    • Anna Schneider of Pleasant Grove Elementary School
    • Brea Breeze of Bernheim Middle School
    • Martha Hall of the Bullitt Alternative Center

Attachments
3.e. Construction Update on the New East End Elementary School (OMES) by Mrs. Cate Noble Ward of Studio Kremer Architects
Attachments
4. COMMUNICATIONS
4.a. Audience Comments
Rationale

4.b. Superintendent's Report
Jesse Bacon
Rationale

4.c. Other Items from the Board
Rationale

5. CONSENT ITEMS
Rationale

Recommended Motion

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on March 15, 2021, which is available online.

Actions Taken

Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on March 15, 2021, which is available online. passed with a motion by Ms. Linda Belcher and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
5.a. Financial Reports
Lisa Lewis
Attachments
5.a.1. Balance Sheets for All Funds
Attachments
5.a.2. Monthly Summary Report for Period 8
Attachments
5.a.3. AP Check Reconciliation Register
Attachments
5.a.4. Detailed Paid Invoice Report
Attachments
5.b. Travel
Adrienne Usher
Rationale

* All travel by commercial carrier is due to schedule/cost.

 School Group Date Event Location $ Travel by: TRIP#
BCHS Bass Fishing Team

3/26-28/21

4/16-17/21

4/23-25 /21

Kentucky State Championship

KBF High School Open

Big5 Alabama High School Open

Burnside, KY

 

Lucas, KY

 

Guntersville, AL

-0- Parents

11643

 

11644

 

11645

BEHS Softball Team 4/4-9/21 Cal Ripkin Experience Pigeon Forge, TN -0- Parents & Coaches 11592
Bass Fishing

3/26-27/21

4/7-10/21

4/23-24/21 

5/4-8/21

 

State Tournament

 

Cumberland Resort

KHSAA Regional Competition

KHSAA State Tournament

Jamestown, KY 

 

Somerset, KY

Jamestown, KY

 

Gilbertsville, KY

-0- Parents

11593

 

11594

11596

 

11595

Girls Basketball 4/7-11/21 State Basketball Tournament Frankfort / Lexington, KY -0- Parents 11603
NHS/BETA 5/12/21 Dare to Care Food Bank Louisville, KY -0- Miller 11636
NBHS  Bowling Team 3/22-24/21 State Tourney  Louisville, KY -0- Miller 11648

Attachments
5.c. Minutes
Jesse Bacon
Rationale

  • February 22, 2021 - Monthly Meeting
  • March 1, 2021 - Special Meeting, In-Person Learning
  • March 8, 2021 - Work Session

Attachments
5.d. Construction Items
Bret Highley / Ed Oyler
5.d.1. OMES Water/Sewer Drainage Easement
Bret Highley
Rationale

Requested is the Board's approval of the submitted amended Water, Sanitary Sewer and Drainage Easement. Since the signing of this easement in January, the City of Mt. Washington would like for the city waterline to be added to this agreement.

Attachments
5.e. Human Resources
Althea Hurt
Rationale

5.e.1. Leaves of Absence Requests
Rationale

Hannah Curtsinger - Teacher - Bullitt Lick MIddle School - Ms. Curtsinger is requesting leave without pay for the dates of May 3rd - May 25th, 2021.  She is using 12 weeks of FMLA.

Diane Drury Lawson - Instructional Assistant - Maryville Elementary - Ms. Drury is requesting leave without pay for the dates of February 17th and March 5th, 2021.  She does not qualify for FMLA and has used all available leave time.

Timothy Nalley - Bus Driver - Transportation - Mr. Nalley is requesting leave without pay for the date starting 2/3/2021 - No date has been given.  He is using all 12 weeks of FMLA.

 

Attachments
5.e.2. Entry of the Employment Records in the Minutes of Record
Rationale

Employment records for both the certified and classified personnel for the period of February 2021 through March 2021 are submitted for the Board’s information and inclusion in the minutes of this meeting.

5.f. Contracts
Becky Sexton
Rationale

5.f.1. Quadient Postage Agreement
Lisa Lewis
Rationale

The current lease with Quadient is up for renewal. This agreement allows Scot Mailing and Shipping to continue providing postal leasing services to the Board of Education. This organization is covered by a Master Agreement through the Commonwealth of Kentucky. 

Attachments
5.f.2. Kentucky Community and Technical College System Renewal - Buffalo Run Facility
Lisa Lewis
Rationale

The current lease with Kentucky Community and Technical College System (KCTCS) for the Buffalo Run facility will be up for renewal on July 1, 2021. Presented is the lease agreement. This is an annual renewal for the majority of the space at Buffalo Run.

Attachments
5.f.3. Hoonuit Data Dashboard Renewal
Adrienne Usher
Rationale

Presented is a renewal request for Hoonuit, the BCPS integrated data dashboard system, for the 2021-2022 school year. The dashboard allows the district to better collect and provide real live data to schools and the district related to student learning, college and career readiness, non-academic data sources and staff data. This request is for a yearly renewal fee in the amount of $66,170.00. The source of funding for this renewal will come from the Beam funding.

Attachments
5.f.4. BoardWorks
Adrienne Usher
Rationale

Boardworks is a K-12 software program that teachers can use to supplement instructions that provides increased visual support for learners with language barriers along with providing differentiated instruction for students learning new concepts. This program can also be used in-person and/or remotely by teachers and students. In addition, it blends with existing technology tools and platforms. BoardWorks will be accessible beginning this year and for the majority of 2021-2022 school year. The total cost of the program is $25,000 and will be funded through Student Learning, Title II, and reimbursement from ESSER 11. Presented is the services contract for approval. 

Attachments
5.f.5. Waterford Institute
Adrienne Usher
Rationale

The district will be piloting a new early literacy software program called Waterford Early Learning within the summer LEAP program at Maryville and Brooks Elementary which serves the most at-risk K-2 readers. Waterford research data shows much higher student outcomes as compared to the current early literacy software program currently in use in the LEAP summer program. Therefore, we will be comparing both software programs through student data based on growth from the beginning to the end of the summer program. The cost for the pilot is $1,650.00 and will be reimbursed through ESSER 11 funds. Presented is the services contract for approval.

Attachments
5.f.6. BCHS Prom Venue - The Henry Clay Rental Agreement
Rachelle Bramlage
Rationale

Bullitt Central High School wishes to host the 2021 Prom at The Henry Clay located in Louisville, KY, on May 14, 2021. If approved, Bullitt Central High School is anticipating hosting Junior/Senior prom pending pandemic and positivity rates later in May. This contract has been reviewed by Buckman, Farris & Mills Law Office. 

Attachments
5.f.7. Yondr Purchase Agreement
Rachelle Bramlage
Rationale

Submitted is a purchase agreement for the 2021-2022 school year with Yondr for continuation of North Bullitt High School's "cell phone free environment." The cost is $11,945. Eric Farris reviewed the contract. 

Attachments
5.f.8. Paroquet Springs Conference Centre - NBHS Football Banquet
Rachelle Bramlage
Rationale

North Bullitt High School would like to host the NBHS Football Banquet on Sunday, April 18, 2021 at the Paroquet Springs Conference Centre in Shepherdsville, KY. The contract has been reviewed by Buckman, Farris & Mills Law Office.

Attachments
5.f.9. Local Laboratories of Learning District Agreement Form
Adrienne Usher
Rationale

Bullitt County Public Schools has been selected to participate as an Associate Member in the KDE's Local Laboratories of Learning. The purpose of participating in this network is to provide input in the development of a new approach to assessment and accountability in the state of Kentucky. As an Associate Member in the network, we will be participating in monthly meetings starting the 2021-2022 school year. In addition, we will be able to observe processes and provide feedback in regards to the work full members are conducting in their district already. This is a valuable opportunity because it allows our district to have a voice in a potential change in the accountability and assessment system which is founded on the concept of a Graduate Profile. 

Attachments
5.f.10. Hillview Government Center Contract - NBHS JROTC Ball
Rachelle Bramlage
Rationale

This contract with the Hillview Government Center is for North Bullitt High School JROTC to host the Military Ball on Saturday, March 27, 2021. The Hillview Government Center is a free venue and the National Guard is purchasing the food for the attendees. This contract has been reviewed by Buckman, Farris & Mills Law Office. 

Attachments
5.f.11. Chromebook Purchase - Insight Financial Services & Trace3
Kevin Fugate
Rationale

Submitted is the leasing proposal from Insight Financial Services to lease 2,300 Chromebooks by Dell and the white-glove service from Trace3. Each device costs $249 for a total of $572,700. The cost for the  white-glove service is $9 per device, which includes accepting the shipment of the devices from Dell, enrolling them for the network, operating system updates, asset tagging, disposal of packing materials, and delivery to schools. After the Board's approval, this will be submitted for KDE's approval as well. 

Attachments
5.f.12. OVEC Head Start Full Utilization Agreement
Patrick Durham
Rationale

The commitments outlined in the OVEC Head Start Full Utilization Agreement documents are made to assure full utilization of Head Start funds by meeting all required objectives. The purpose of the agreement is to partner with the Ohio Valley Educational Cooperative (OVEC) to coordinate services for eligible children through state preschool and federal Head Start funds. The agreement is based on the planned growth criteria set by the Kentucky Board of Education in conjunction with Head Start and local school districts. 

Attachments
5.f.13. BEHS Prom - Kentucky Derby Museum & Rosemary's Catering
Rachelle Bramlage
Rationale

Presented are contracts with the Kentucky Derby Museum and Rosemary's Catering for the Bullitt East High School Senior Prom on May 8, 2021, pending COVID-19 positivity rates. The contracts were reviewed by Buckman, Farris & Mills Law Office.

Attachments
5.g. Permission to Accept Donations/Grant Funding
Becky Sexton
Rationale


School/Program Receiving Contribution

Donor

Description of Gift

Purpose

Value

Bullitt East High School Athletics

BEHS Athletic Boosters

Donation

Check

Will be used for softball uniforms, equipment and supplies

$3,000.00


Bullitt East High School

Agriculture

KY FFA Foundation

Check

Used for FFA travel to leadership events and banquets

$743.96

Brooks Elementary

Art To Remember

Donation

Check

For playground equipment & repairs

$816.11

Homeless Education Program

Tiffany Reynolds

Pleasant Grove Baptist Church

Donation

Gift Card for fast food, incentives for students and food when needed

$660.00

Homeless Education Program

Tiffany Reynolds

Journey Church

Donation

Gift cards for Kroger. Food for families

$250.00

Attachments
5.h. Use of District Property Requests - HMS Craft Fair
Ed Oyler
Rationale

The Hebron Middle School Band Boosters requests permission to organize a vendor event and craft fair for the community on Saturday, April 17, 2021. The event will be held outdoors utilizing the parking areas and the front patio area of Hebron Middle School. In the event of rain, an alternate date of Saturday, May 8, 2021 has been determined. Mitigation measures will be implemented to include booths to be spaced a minimum of 10 feet apart to maintain a safe social distance, masks will be required at all times even though the event is being held outside and sanitation stations will be spaced throughout the area. The Facility Use Application and Agreement Form, as well as the Certificate of Liability Insurance, are provided.

Attachments
5.i. Requests for Alteration of NBHS Facility
Ed Oyler
Rationale

North Bullitt High School requests permission to paint lines in the student parking lot to use as markers for practicing marching during band camp this year. The paint color will be yellow so that all lines painted will not interfere with traffic flow and parking. 

 

North Bullitt will be utilizing rooms 14 and 15 for teacher designated working areas. Rather than give all teachers a key to those rooms and for easy entry, it is requested to install ID badge readers on those doors. All work will be coordinated with the district Maintenance and Technology departments.

Attachments
5.j. District-Wide Fundraiser - Churchill Downs
Rachelle Bramlage
Rationale

Churchill Downs requests volunteers to clean their facilities from Thursday, April 29, 2021 through Saturday, May 1, 2021. Churchill Downs is committed to the safety and security of all participants as they are continuing to work with Louisville Metro Government, the Governor's Office, and the Jefferson County Health Department. Volunteers will also be required to wear masks, have their temperatures taken, provided gloves and other cleaning materials to maintain the cleanliness of Churchill Downs. If approved, schools, including but not limited to sports, sporting activities, clubs, etc., can volunteer their time. Churchill Downs will reimburse each organization based on the number of volunteers and the hours worked. This funding will be deposited directly into either Fund 22 or the Student Activity Account.  Volunteers would only be approved to work Thursday, April 29th after the instructional day has ended. In addition, volunteers would have flexibility on their hours on Friday, April 30, 2021 and Saturday, May 1, 2021, because BCPS will be closed. 

Attachments
6. UNFINISHED BUSINESS
Rationale

7. NEW BUSINESS
Rationale

7.a. Revised Procedure 09.121 AP.21 - School Registration & Early Enrollment Procedures
Patrick Durham
Rationale

Presented are proposed updates to BCPS Procedure 09.121 AP.21 School Registration and Early Enrollment Procedures. The changes include clarifying assessment results requirements for Early Entrance to Kindergarten (EEK) and adding an appeals process for EEK. The updates were reviewed and approved by KSBA. 

Attachments
Recommended Motion

Submitted for review and comments only; no action is required by the Board.

7.b. 2021-2022 Certified Evaluation Plan (CEP)
Althea Hurt
Rationale

Submitted for approval is the BCPS 2021-2022 Certified Evaluation Plan. There are no new state mandates for the next school year. The only revision is the updated schedule for summative evaluations for tenured teachers. The plan has been reviewed by the BCPS 50/50 Committee and will be submitted to Mr. Todd Davis, Educator Licensure and Quality Division Director with the Kentucky Department of Education upon BCPS Board approval.

Attachments
Recommended Motion

Approve the 2021-2022 Certified Evaluation Plan as presented.

Actions Taken

Motion Passed:  Approve the 2021-2022 Certified Evaluation Plan as presented. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.c. Change in BAC/ROC Principal Title
Althea Hurt
Rationale

Mr. Danny Clemens, principal of the Bullitt Alternative Center, Riverview Opportunity Center, and Spring Meadows, is requesting to change the title of "BAC/ROC/Spring Meadows Principal" to "Principal of Specialized Programs." The change removes the "Alternative School" stigma from al of the specialized programs at Riverview.

Attachments
Recommended Motion

Approve the request to change the title from BAC/ROC/Springs Meadows Principal to Principal of Specialized Programs as presented.

Actions Taken

Motion Passed:  Approve the request to change the title from BAC/ROC/Springs Meadows Principal to Principal of Specialized Programs as presented. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.d. ROC Teaching Position Change
Althea Hurt
Rationale

Principal Danny Clemens requests changing the ROC Computer Science teacher position to a Business teacher. This request is due to continued low enrollment of students completing the Computer Science Pathway. The new position will collaborate with JCTC and also open a Management and Entrepreneurship Pathway. 

Attachments
Recommended Motion

Approve the request to change the ROC Computer Science teacher position to a Business teacher position as presented.

Actions Taken

Motion Passed:  Approve the request to change the ROC Computer Science teacher position to a Business teacher position as presented. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.e. Early Graduation Request - J. Reid
Rachelle Bramlage
Rationale

North Bullitt High School junior Jasmine Reid requests to graduate early. Pending Board approval, Jasmine will need to complete her junior year by passing her spring semester classes for the 2020-2021 school year. When she completes these required classes and her assigned work in Naviance, she will have met all requirements equivalent to a senior in high school. Jasmine's plan, with the support of her parents, is to find a job while making her college decision.

Recommended Motion

Approve Jasmine Reid's request to graduate early as presented.

Actions Taken

Motion Passed:  Approve Jasmine Reid's request to graduate early as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
8. EXECUTIVE SESSION
Rationale

  1. As authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.
  2. As authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be acquired for public use or sold by a public agency.

Recommended Motion

Enter Executive Session as amended and specified above.

Actions Taken

Motion Passed:  Enter Executive Session as amended and specified above. passed with a motion by Ms. Linda Belcher and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
9. RECONVENE REGULAR SESSION
Rationale

Recommended Motion

Exit executive session and resume regular session.

Actions Taken

Motion Passed:  Exit executive session and resume regular session. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
10. ADJOURNMENT
Rationale

Recommended Motion

Adjourn at _:__ p.m.

Actions Taken

Motion Passed:  Adjourn at 6:27 p.m. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Absent
Ms. Linda Belcher Yes
Mr. Darrell Coleman Yes
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes