Bullitt County Public Schools
January 25, 2021 5:00 PM
REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION
1. CALL TO ORDER
Rationale

On March 6, 2020, the Governor issued Executive Order 2020-215, declaring a state of emergency throughout Kentucky pursuant to his power under the Kentucky Constitution and KRS Chapter 39A regarding the threats to public health presented by the Novel Coronavirus (COVID-19) pandemic.


In an Opinion issued on March 18, 2020, issued as OAG 20-05, the Kentucky Attorney General opined that at this time during the present state of emergency it is not “feasible” under KRS 61.840 to precisely identify and provide a primary physical location for a video teleconference under the Open Meetings Act at which the public may attend and view a meeting held via video teleconference, and that various other technological means by which the public may view a meeting should be provided instead until the conclusion of the state of emergency.


As a result, the Board adopted a Resolution on March 23, 2020, (see Board Order Number 2020-060) providing for all future Board meetings to proceed by video teleconference until such time as social distancing restrictions for public meetings are lifted.

 

2. ADOPT THE AGENDA with the following change:
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1. Omit New Business Item f. 2021-2022 Staffing Plans

Recommended Motion

Adopt the agenda as amended.

Actions Taken

Motion Passed:  Adopt the agenda as amended. passed with a motion by Mrs. Lisa Hodges and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
3. PRESENTATIONS
3.a. The Pledge of Allegiance
Linda Belcher
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Image result for the pledge of allegiance

3.b. Review Board Team Commitments
Linda Belcher
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3.c. Congratulations to:
John Roberts
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  • Sarah Akridge of Bullitt East High School for earning Certification from the National Board for Professional Teaching Standards
  • Amy Leasgang of Mt. Washington Middle School for earning Certification from the National Board for Professional Teaching Standards

Attachments
3.d. New Criminal Justice Program - Ms. Shelby Harding, Campbellsville University
Lee Barger
Attachments
3.e. Construction Update on the New East End Elementary School (OMES) by Mrs. Cate Noble Ward of Studio Kremer Architects
4. COMMUNICATIONS
4.a. Superintendent's Report
Jesse Bacon
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4.a.1. School Board Recognition Month
Jesse Bacon
4.a.2. BCBOE/BCEA Contract Negotiations - Board Member Representative
Becky Sexton
Rationale

The current Bullitt County Board of Education - Bullitt County Education Association contract expires June 30, 2021. Requested is a board member to serve on the negotiating team once the process begins. It is the goal to begin negotiations very soon in order to complete the process by early spring.

Attachments
4.b. Other Items from the Board
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5. CONSENT ITEMS
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Recommended Motion

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on January 19, 2021, which is available online.

Actions Taken

Motion Passed:  Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on January 19, 2021, which is available online. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
5.a. Financial Reports
Lisa Lewis
Attachments
5.a.1. Balance Sheets for All Funds
Attachments
5.a.2. Monthly Summary Report for Period 6
Attachments
5.a.3. AP Check Reconciliation Register
Attachments
5.a.4. Detailed Paid Invoice Report
Attachments
5.b. Minutes
Jesse Bacon
Rationale

December 14, 2020 - Regular Meeting, Monthly Meeting

December 17, 2020 - Special Meeting, Board Member Selection

January 4, 2021 - Special Meeting, Work Session

Attachments
5.c. Construction Items
Bret Highley / Ed Oyler
5.c.1. Revised BG-1, New 800 Student Elementary (OMES), BG 20-142
Bret Highley
Rationale

This revised BG-1 is for the New 800 Student Elementary School (OMES) BG 20-142 with a total estimated cost for the project of $23,985,708.95. After the bond sale, KDE requested revision of the project BG-1 document with the final bond amounts to make the closeout BG- a smooth process. With the previous BG-1 in the amount of $24, 195,482.00, the District will be saving $209,773.05.

Attachments
5.d. Human Resources
Althea Hurt
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5.d.1. Leaves of Absence Requests
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Lovence Ainembabazi - Teacher - Bullitt Central High School - Ms. Ainembabazi is requesting a leave without pay beginning January 1st, 2021 - indefinitely.  Does not qualify for FMLA.

Lora Anderson - Teacher - Hebron Middle School - Ms. Anderson is asking to  amend her request for leave without pay from January 7th - January 15th, 2021.  Using 8 weeks of FMLA instead of 6 weeks.

Thomas Cox - Bus Driver - Transportation - Mr. Cox is requesting leave without pay for the dates of November 6th - November 24th, 2020.  He is using 5 weeks of FMLA.

Madison Davidson - Teacher - Overdale Elementary - Ms. Davidson is requesting leave without pay for the dates of February 16th - March 29th, 2021.  She is using 12 weeks of FMLA.

Amanda Fitz - Teacher - Overdale Elementary - Ms. Fitz is requesting leave without pay for the dates of February 16th - March 16th, 2021.  She is using 9 weeks of FMLA.

Kaylae Price - Teacher - Cedar Grove Elementary - Ms. Price is requesting her leave without pay be extended from October 27th, 2020 - January 11th, 2021 until February 24th, 2021.  She does not qualify for FMLA.

Ashley Roberts - Teacher - Bullitt East High School - Ms. Roberts is requesting leave without pay for the dates of February 11th - February 12th, 2021.  She is using 6 weeks of FMLA.

Denica Sanders - Food Service Manager - Ms. Sanders is requesting leave without pay for the dates of October 22nd - January 13th, 2021.  She is using 12 weeks of FMLA.

 

Attachments
5.d.2. Entry of the Employment Records in the Minutes of Record
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Employment records for both the certified and classified personnel for the period of December 2020 through January 2021 are submitted for the Board’s information and inclusion in the minutes of this meeting.

5.e. Contracts
Becky Sexton
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5.e.1. Renewal of Service Agreement with Harshaw for Intelligent Services
Ed Oyler
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The Department of Facilities requests permission to renew the service agreement with Harshaw Trane for intelligent services with the inclusion of the buildings added during the Guaranteed Energy Savings Contract (GESC). The cost for the services is $11,479.00 and has been included in the budget in 0352 - Other Technical Services. 

Attachments
5.e.2. bby Publications Contract for Maryville Elementary
Adrienne Usher
Rationale

Presented is a contract with bby Publications to provide standards driven professional development in Math to Maryville Elementary School. The professional development cost for bby Publications is $10,000 for one year, which will be funded through Maryville Elementary's Title I funds.

Attachments
5.e.3. International Center for Leadership in Education (ICLE) Services Agreement
Adrienne Usher
Rationale

Presented is an agreement with the International Center for Leadership in Education (ICLE) to provide a group of administrators and teacher leaders (through volunteer selection) with training and coaching on "Efficacy in Digital Leadership" for a total of 40 hours of workshops, coaching, etc. provided over the course of a year's time by well-known digital pioneer, Eric Sheninger. Eric is a digital pioneer and an award-winning principal who is known for his focus on using research and evidence-based practices to empower learners, improve communications with stakeholders, enhance public relations, create a positive brand presence, discover opportunity, transform learning spaces, and help educators grow professionally in the digital age. The cost of the services will be $40,000 to be funded out of Title IV funds only allowable for digital professional learning. All sessions will be virtual for all participants.

Attachments
5.e.4. Naviance by Hobsons Agreement
Adrienne Usher
Rationale

The agreement with Naviance by Hobsons provides district professional learning services and adding course planner to the existing platform. This agreement provides needed consulting hours over the next 11 months as the district continues to grow in implementation and knowledge of Naviance. Naviance is the platform utilized for students in Grades 6-12 to assist with ILP requirement tasks along with other tools to provide students the opportunities to better understand their own talents and strengths as they navigate choosing pathways into high school and preparing for their postsecondary path. Title IV funds will be used to pay the agreement of $12,141.76 under the well-rounded category which is to provide students with opportunities related to college, career, and life readiness.

Attachments
5.e.5. Adverse Childhood Experiences (ACE) Shield MOA w/BCHS
Rachelle Bramlage
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Bullitt Central High School would like to contract with Adverse Childhood Experiences (ACE) Shield that is an organization that supports students who have experienced violence or abuse, witnessed violence in their home or within the community, and/or having a family member attempt or die by suicide. These experiences can have an impact on students not only with academic ability but also their social, emotional, and mental health. The cost is $2,500 which will be paid by Bullitt Central. ACE Shield works with both faith-based and non-faith-based organizations within Bullitt County to generate mentors for the students of Bullitt Central High School and its feeder schools. ACE Shield will make scheduled visits at the various schools. If approved, the contract will begin in January 2021.

Attachments
5.f. Donations / Gifts / Grants
Becky Sexton
Rationale


School/Program Receiving Contribution

Donor

Description of Gift

Purpose

Value

Brooks Elementary School

Pediatrics of Bullitt Co.

Donation

Check

Check for Playground Ninja Warrior

$1,000.00

Brooks Elementary School

Pretty Nails

Donation Check

Check for Playground Ninja Warrior

$700.00

Brooks Elementary School

All In One Lawn Management

Donation

Check

Check for Playground Ninja Warrior

$500.00

Overdale Elementary

Dana Brown

Elizabeth Hart

Donation

Product

Books for in the classroom or to give to students

$4,500.00

Bernheim Middle School

Katie Stephens

Bernheim PTSA

Donation

Product

Amazon, Starbucks, Chickfila gift cards

Refrigerator

$400.00

$570.00


Crossroads Elementary School

Jaymee Clemens

Donors Choose

Donation

Product

Little Bit Electronic Kits for STEM Lab

$385.34

Crossroads Elementary School

Jaymee Clemens

Donors Choose

Donation

Product

Hot Wheels Speed Tracks for STEM Lab

$367.75

Crossroads Elementary School

Donors Choose

Donation Product

Makeblock Neuron Artist Kits for STEM Lab

$275.61

Roby Elementary School

TAG

Grant

Stage One Family Theater

$500.00

Brooks Elementary School

Walmart Shepherdsville

Donation

Check

Check for Playground Ninja Warrior

$1,000.00

Brooks Elementary School

Kroger Rewards Program

Donation

Check

To be used for General Supplies

$366.54

Attachments
5.g. Shortened School Day Request - Student #2021-09
Troy Kolb
Rationale

Parents have requested a modified attendance schedule for their student with disabilities: Student 2021-09. This student is identified by number in order to maintain confidentiality. There is documentation of medical necessity for the modified schedule, and the modified schedule has been recommended for approval by the Admissions and Release Committee (ARC). Full documentation is on file in the office of the Director of Special Education.  

5.h. KETS Offer of Assistance
Kevin Fugate
Rationale

Submitted is the first offer of the 2021 Fiscal Year KETS Offer of Assistance. The first offer is for $86,840. The total of all three offers is expected to be around $21.00 per student. In the end, the offers for FY21 should total $269,850. By accepting the entire offer now, it will eliminate the need for additional approvals as they come in throughout the year. Requested is Board approval of this first offer of $86,840 now, with the understanding that the expected total of the three offers for FY 21 is $269,850. The Technology Department will continue to use these funds to provide student and teacher devices, data center hardware, networking hardware, and other instructional related technologies.

Attachments
6. UNFINISHED BUSINESS
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7. NEW BUSINESS
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7.a. Audit Report - FY 2020
Lisa Lewis
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Presented is the audit report for Fiscal Year 2020 from Heartland CPAs and Advisors, PLLC. Mr. Brian Woosley will attend the Board meeting to discuss the report and any findings.

Attachments
Recommended Motion

For review only; no action required by the Board.

7.b. Resolution - District COVID Leave Days
Althea Hurt
Rationale

Presented is a formal Resolution requesting the authorization of ten (10) district-paid COVID-19 leave days. Due to the expiration of the Families First Coronavirus Response Act (FFCRA), and the continuing impact of the Coronavirus pandemic, this Resolution is necessary for the continued operation of virtual and in-person instruction. Employees unable to telework during ordered quarantines, who have not utilized the COVID leave, would be able to utilize these days.

RESOLUTION

of the

Bullitt County Board of Education

CONCERNING DISTRICT COVID LEAVE

January 25, 2021


     Whereas the Bullitt County Schools are providing educational services to students during the COVID-19 pandemic, and in performing these services, the certified and classified staff are working on-site and remotely, and,

     Whereas KRS 161.152 allows the boards of education to grant up to three (3) days of paid emergency leave to full-time employees, for reasons designated by the board;

     Whereas the Bullitt County Board of Education provides three (3) days of emergency leave to full-time employees pursuant to Board Policy 03.1236, which may be taken for non-COVID-19 related reasons, and,

     Whereas on August 6, 2020 the Kentucky Board of Education adopted 702 KAR 1:190E allowing flexibility for local school boards to allow emergency leave beyond what is normally allowed under KRS 161.152, but which is temporary and only applicable during the 2020-2021 school year,

     IT IS THEREFORE RESOLVED THAT the Bullitt County Board of Education does hereby find and state the following:

  1.  The Board and employees of the Bullitt County Schools have a duty and obligation to provide educational services to the students of Bullitt County.

  2. Due to the Board’s commitment to provide educational services to the students of Bullitt County, it is necessary that Bullitt County School employees continue to work to provide such services.

  3. After giving the consideration to the educational needs of the students and the legal and Kentucky Constitutional requirements of providing for the educational needs of the students of Bullitt County, but also giving due consideration to individual employee situations, this Board determines that additional leave may be necessary. 

  4. Due to the expiration of the Families First Coronavirus Response Act (FFCRA) on December 31, 2020, Bullitt County Public schools will continue to authorize ten (10) days of COVID-19 leave for the remainder of the 2020-2021 school year.  

  5. If an employee has already exhausted the COVID-19 leave prior to December 31, 2020, and telework is not an option, the employee’s own leave accruals must be used. 

  6. District COVID-19 leave would be granted pursuant to this Resolution for up to ten (10)  total days.

  7. This resolution shall be retroactive to January 1, 2021.

 

Attachments
Recommended Motion

Approve the Resolution regarding District COVID Leave Days as presented.

Actions Taken

Motion Passed:  Approve the Resolution regarding District COVID Leave Days as presented. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.c. Land Donation - Bus Access - Twin Eagles Parkway
Bret Highley
Rationale

Construction Manager Bret Highley requests the Board accept the land donation and proceed with executing the deed from Twin Eagles to Bullitt County Board of Education for the bus traffic access for the new 800 student elementary (OMES). This donated parcel is to be an extension of Twin Eagles Parkway eventually accessing another section of the subdivision. It is being donated to allow bus traffic to access directly onto Twin Eagles Parkway. The road must be built to county road specifications. 

The following documents are for the Board's review and approval of the deed:

1. Deed indicating the transfer from Twin Eagles to Bullitt County Public Schools

2. A Consolidation Plat noting the area of transfer

3. The Title Opinion Letter prepared by the office of Buckman Farris & Mills

4. The latest civil site plan with the land transfer area highlighted

5. KDE Approval for Final Approval - Property Acquisition

Attachments
Recommended Motion

Accept the land donation and proceed with executing the deed as presented.

Actions Taken

Motion Passed:  Accept the land donation and proceed with executing the deed as presented. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.d. Easement to the City of Mt. Washington - Storm/Sanitary Sewer Lines (New OMES School)
Bret Highley
Rationale

Mr. Highley requests the Board to grant an easement to the City of Mt. Washington for the storm lines and sanitary sewer lines for the property preparing for the new construction of Old Mill Elementary School. This easement will give permission to Mt. Washington to enter the property for the purpose of constructing, operating, maintaining, repairing and reconstruction of sanitary sewers, drains, and related equipment as necessary.

Attachments
Recommended Motion

Approve the easement to the City of Mt. Washington for the purpose of storm and sanitary sewer lines for the new OMES building.

Actions Taken

Motion Passed:  Approve the easement to the City of Mt. Washington for the purpose of storm and sanitary sewer lines for the new OMES building. passed with a motion by Mrs. Debby Atherton and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.e. 2021-2020 Curriculum Guide Handbook
Lee Barger
Rationale

Presented is an updated Curriculum Guide Handbook for the 2021-2022 school year. The changes have been reviewed by High School Principals, CCR Coaches, CTE Assistant Principals and Counselors. This document continues to be electronic and is accessible for high school students via Access 24 Chromebooks. Hard copies are available per request. BCPS Policy 08.113 states that all curriculum guides will be board approved each year. This is a working document for student scheduling and informational purposes. Major changes are included in Career Pathway Offering, Transition Readiness, and the Graduation Policy

Attachments
Recommended Motion

Approve the 2021-2022 Curriculum Guide Handbook as presented.

Actions Taken

Motion Passed:  Approve the 2021-2022 Curriculum Guide Handbook as presented. passed with a motion by Ms. Nita Neal and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.f. Draft Budget FY 2022
Lisa Lewis
Rationale

Pursuant to KRS 160.470 (6)(a), the Board of Education is required to publicly examine anticipated revenues and expenditures for Fiscal Year 2022 by January 31, 2021.  Submitted is the draft budget containing these items.  No certification is required to be submitted to the Kentucky Department of Education, but the minutes of record must reflect presentation of the draft budget. The budget cycle begins with the Draft Budget. At this time, each department submits their budget projections for the upcoming fiscal year. These projections have been included with no revisions made to the original departmental requests. The CERS employer contribution rates were approved by the Kentucky Retirement Systems Board of Trustees. The combined rate (pension and insurance) increased from 24.06% to 26.95%which is a substantial increase from the previous fiscal year. The draft budget includes General Fund, Capital Outlay (Fund 310), Building Fund (Fund 320), and School Food Service. The total draft budget as presented is $163,423,017.90. This does include budgets for On Behalf expenses. All departmental budgets will have to be scrutinized for savings prior to the Tentative Budget submission, as the total draft budget is not balanced. The total draft budget budget is out of balance by $12,266.686.04. In May, the Tentative Budget will be submitted that will have a more accurate reflection of all revenue and expenses for the upcoming school year.

Attachments
Recommended Motion

For review only; no action is required by the Board.

7.g. 2020-2021 Wellness Recommendations
Todd Crumbacker
Rationale

KRS 158.856 requires that School Nutrition Services (SNS) present recommendations to the Board annually, 60 days following presentation of the Student Nutrition and Physical Activity Report. Presented are the recommendations for the school year 2020-2021. These recommendations will begin stages of early implementation in the spring of 2021 and will continue into the fall semester of 2021 until the annual assessment is completed again.

Attachments
Recommended Motion

For review and comment only; no action by the Board required.

7.h. Early Graduation Requests
Rachelle Bramlage-Schomburg
Rationale

Three students request early graduation. 

  • Cameron Vance, NBHS
  • Jaden Johnston, NBHS
  • Kylie Wariner, BCHS

Recommended Motion

Approve each early graduation request as presented.

Actions Taken

Motion Passed:  Approve each early graduation request as presented. passed with a motion by Mrs. Debby Atherton and a second by Mrs. Lisa Hodges.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
7.i. Comprehensive School Improvement Plans (CSIPs) for 2020-2021
Adrienne Usher
Rationale

Provided are the School Improvement Plans for each school in the district for the 2020-2021 school year. These plans have been reviewed and approved by the Directors of Elementary and Secondary Education and also the Assistant Superintendent for Student Learning.

 

Attachments
Recommended Motion

For review and comment only; no action required by the Board.

8. EXECUTIVE SESSION
Rationale

  1. As authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.

  2. As authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be sold by a public agency.

Recommended Motion

Enter Executive Session as authorized by KRS 61.810(1)(c) and 61.810(1)(b) above.

Actions Taken

Motion Passed:  Enter Executive Session as authorized by KRS 61.810(1)(c) and 61.810(1)(b) above. passed with a motion by Ms. Linda Belcher and a second by Ms. Nita Neal.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
9. RECONVENE REGULAR SESSION
Rationale

Recommended Motion

Exit executive session and resume regular session.

Actions Taken

Motion Passed:  Exit executive session and resume regular session. passed with a motion by Ms. Nita Neal and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes
10. ADJOURNMENT
Rationale

Recommended Motion

Adjourn at _:__ p.m.

Actions Taken

Motion Passed:  Adjourn at 6:59 p.m. passed with a motion by Mrs. Lisa Hodges and a second by Ms. Linda Belcher.

Member Votes
Mrs. Debby Atherton Yes
Ms. Linda Belcher Yes
Mr. Darrell Coleman Absent
Mrs. Lisa Hodges Yes
Ms. Nita Neal Yes