On March 6, 2020, the Governor issued Executive Order 2020-215, declaring a state of emergency throughout Kentucky pursuant to his power under the Kentucky Constitution and KRS Chapter 39A regarding the threats to public health presented by the Novel Coronavirus (COVID-19) pandemic.

In an Opinion issued on March 18, 2020, issued as OAG 20-05, the Kentucky Attorney General opined that at this time during the present state of emergency it is not “feasible” under KRS 61.840 to precisely identify and provide a primary physical location for a video teleconference under the Open Meetings Act at which the public may attend and view a meeting held via video teleconference, and that various other technological means by which the public may view a meeting should be provided instead until the conclusion of the state of emergency.

As a result, the Board adopted a Resolution on March 23, 2020, (see Board Order Number 2020-060) providing for all future Board meetings to proceed by video teleconference until such time as social distancing restrictions for public meetings are lifted.

Adopt the agenda as presented.

Motion Passed:  Adopt the agenda as presented. passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

• HUNTER DIXON, Bullitt Advanced Math and Science (BAMS) Cohort 8 Student, for being named a National Merit Scholarship semifinalist 
• LINDA NASON, District Supervisor of Social Services/McKinney-Vento Homeless Education Assistance Program Coordinator, for earning the 2020 BCPS FRED Award
• LESLIE DeWITT was presented the OVEC Regional School Psychology Award during the annual Kentucky Association of School Psychologists (KAPS) Conference Awards presentation.

• Congratulations to

Presented for consideration and approval is a Resolution authorizing a lease agreement with the Bullitt County School District Finance Corporation, and approval of all other documents in connection with the proposed Bullitt County School District Finance Corporation Series of 2020 bond issue.

• Resolution BCBOE

Recommendation: Approve the Resolution as presented.

Motion Passed:  Recommendation: Approve the Resolution as presented. passed with a motion by Mr. Darrell Coleman and a second by Ms. Linda Belcher.

Recommendation: Motion to recess the regular meeting of the Bullitt County Board of Education.

Motion Passed:  Recommendation: Motion to recess the regular meeting of the Bullitt County Board of Education. passed with a motion by Mrs. Diane Thompson and a second by Ms. Linda Belcher.

Presented for consideration and approval is a Resolution of the Bullitt County School District Finance Corporation, and advertising for bond sale and all other documents in connection with the bond issue. 

• Resolution for BCSDFC

Recommendation: Approve the Resolution and advertising for bond sale and all other documents in connection with the bond issue as presented.

Motion Passed:  Recommendation: Approve the Resolution and advertising for bond sale and all other documents in connection with the bond issue as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

Recommendation: Motion to adjourn

Motion Passed:  Recommendation: Motion to adjourn passed with a motion by Mrs. Diane Thompson and a second by Ms. Linda Belcher.

Recommendation: Motion to resume the special meeting of the Bullitt County Board of Education

Motion Passed:  Recommendation: Motion to resume the special meeting of the Bullitt County Board of Education passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on November 16, 2020, which is available online.

Motion Passed:  Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on November 16, 2020, which is available online. passed with a motion by Ms. Linda Belcher and a second by Mr. Darrell Coleman.

• Financial Report Summary

• OCT 2020 BALANCE SHEET REPORT

• OCT 2020 MONTHLY FINANCIAL REPORT

• OCT 2020 AP CHECK RECONCILIATION

• OCT 2020 PAID NVOICE REPORT

*All travel by commercial carrier is due to schedule/cost.

• TRIP# 11394
• TRIP# 11395
• TRIP# 11439

October 26, 2020 - Monthly Meeting

November 9, 2020 - Work Session

• October 26, 2020 - DRAFT Minutes
• November 9, 2020 - Draft Minutes

At this time, it is requested that the Board accept the Commissioning Services proposal from CMTA in the amount of $64,250.00. Although CMTA does not have the lowest bid, their fee falls below the estimated amount included on the Revised BG-1. In addition, they are providing services beyond the basic code requirements which include a seven-day trending analysis, scheduled assistance, and energy usage analysis. Three proposals were sent with only two received by the deadline. Board Attorney Eric Farris has reviewed the agreement as submitted by CMTA. 

• Commissioning Services.BG20-142

Requested is the Board accept the proposal for Special Inspection Services from ECS Southeast LLP in the amount of $131,710.43. The proposal submitted includes a 5% contingency above the assumed number of site visits listed in their proposal- with the 5% contingency not included, they provided the second lowest proposal sum. The fee provided is an assumed amount; however, billing to the District will be based on actual time expended and material testing that is required during construction. Three proposals were sent. Board Attorney Eric Farris reviewed the submitted proposal.

• Special Inspection Services.New OMES

Requested is cancellation of the BG-1 for the Transportation/Bus Garage Addition, BG 17-022, in order to close out the project in FACPAC. After cost estimates were received from Sherman Carter Barnhart in 2016-2017, it was decided to cancel the project. 

• Trans.BusGarage.Project

Requested is cancellation of the BG-1 for the Old Mill Roof Replacement Project, BG 19-352, in order to close out the project in FACPAC. After bid information was received, it was decided to cancel the project due to being over budget.

• Old Mill Roof Project

Lora Anderson - Teacher - Hebron Middle School - Ms. Anderson requests leave without pay for the dates of 12/16 - 12/18/2020.  She is using 6 weeks of FMLA.

Ada Nicki Exely - Instructional Assistant - Zoneton Middle School - Ms. Exely is being placed on an indefinite leave of absence beginning 11/1/2020 due to the Coronavirus Pandemic. 

Holly Goff - Sweeper - Lebanon Junction Elementary School - Ms. Goff requests an indefinite leave of absence beginning 10/7/2020.  She does not qualify for FMLA.

Susan Smith - Cook/Baker - Crossroads Elementary School - Ms. Smith requests an indefinite leave of absence beginning 10/7/2020.  She does not qualify for FMLA.

April Walker - Guidance Counselor - North Bullitt High School - Ms. Walker requests leave without pay for the dates of November 19th - December 18th, 2020.  She is using 7 weeks of FMLA.

• Nov. Leave Requests

Employment records for both the certified and classified personnel for the period of October 2020 through November 2020 are submitted for the Board’s information and inclusion in the minutes of this meeting.

BCPS as a swim team composed of all three high schools. Currently the district provides one head coach and one assistant coach who are both "housed" at North Bullitt High School and report to Ronnie Bryson, NBHS Athletic Director. In previous years, the district had an MOA for the Ralph Wright Natatorium at the University of Louisville. Due to the pandemic, U of L is not allowing any outside agencies to rent its facilities. This MOA for Blairwood Pool concludes on January 31, 2021 for three days per week of practice, (Tuesday, Thursday, and Sunday), and a minimum of two 25-yard lanes. The swim team will pay $25 per lane per hour. The agreement was sent to Eric Farris for review.

• Blairwood Pool Agreement

Superintendent Jesse Bacon would like to work with Dr. Robert Sommers of CF Educational Solutions to establish various level advisory groups for improved feedback and general communication among stakeholders on district operations. Presented is an MOU with additional details. The cost of this service is $5,000 plus approved expenses and travel. This agreement shall be effective November 2020 through June 30, 2021. Please see the additional information provided.

• CF Ed.Solutions.MOU.Faculty Forum

Requested is approval of the contractual agreements with SWC and Business Cabling for the replacement of the PA systems at the Bullitt Alternative Center, Riverview Opportunity Center, and Eastside Middle School. The total for all three schools is $153,685.27 and will be funded with remaining LIBR funds.

• SWC & Business Cabling Contracts for PA Systems

• Nov.Donations-Grants.revised

At the July 2020 meeting, the Board approved the administration of the Kentucky Incentives for Prevention (KIP) Survey to BCPS students. Due to the COVID-19 pandemic, the Cabinet and KIP administrators have decided to postpone the survey for the 2020-2021 school year.  BCPS is the fiscal agent of the Drug Free Communities Grant, which requires a bi-annual report of data that shows progress toward the goals of the grant. Data from the KIP survey is a key component to showing the progress. It is requested to administer the save survey via Google forms, a copycat version of the necessary elements of the grant, which focus on alcohol, marijuana, tobacco and prescription drugs. This survey provides the District with valuable information and is often used in presentations, grant applications, and improvement plans. Presented is the survey form that will be administered to all 6th, 8th, 10th, and 12th graders.

• KIP Survey Alternative

In December 2016, Bullitt County Public Schools partnered with The Alliance for a Healthier Generation (AHG) as part of a Wellness Initiative to create and sustain healthier school environments. In addition, the AHG is using the additional index called the RISE Index to help measure the effectiveness of creating such environment. The RISE Index is The Resilience in School Environments (RISE) Initiative which empowers schools to create safe and supporting learning environments by developing policies and practices that improve the social-emotional health of all students and staff. A key benefit in this collaboration is the opportunity to use the Alliance's assessment tools as an addition to the Nutrition and Physical Activity Report in the evaluation and recommendation relating to KRS 158.856 and the Healthy and Hunger Free Kids Act of 2010. Presented are the preliminary reports from the Alliance for a Healthier Generation and the 2020-2021 Nutrition and Physical Activity Report for review and to post for public comment.  

• 20-21 Nutrition & Physical Activity Report

For review and public comment. No action is required by the Board at this time.

As per KRS 158.070 (2)(b)(c)(d), the School Calendar Committee, after seeking feedback from school district employees, parents, and community members, presents a school calendar option to the Board. The calendar option comply with state laws and regulations and consider the economic impact of the school calendar on the community and state. Prior to adopting a school calendar, the Board shall hear the Committee's recommendation and the recommendation of the Superintendent. At a subsequent meeting on December 14, 2020, the Board shall approve a calendar for the upcoming school year.

• Proposed 2021-2022 School Calendar Option

Presented for review and consideration for approval at the December 14, 2020, Board meeting.

Bullitt Central High School student Natasha Karman requests to graduate early. She has overcome many obstacles to continue to earn her high school diploma. She is enrolled in the Early Childcare Pathway. If the Board approves, Natasha will need to pass her classes for the current semester, complete her civics assessment, alternative petition, and Naviance work by the end of school on January 15, 2021 in order to meet the graduation requirements. Natasha wants to continue working to save money and begin her college classes at Jefferson Community and Technical College in the fall of 2021.

Approve Natasha Karman's request for graduating early as presented.

Motion Passed:  Approve Natasha Karman's request for graduating early as presented. passed with a motion by Ms. Linda Belcher and a second by Mrs. Debby Atherton.

Since the start of the pandemic, the primary focus has been and will always be student safety. We also realize extracurricular facilities provide bright spots for the community to gather, cheer, and celebrate, even with a limited capacity. Unfortunately, due to the constant rise of COVID-19 cases within the community, BCPS feels it is necessary to suspend extracurricular activities immediately through December 13, 2020, excluding fall sports participating in state championship play. This is in conjunction with the delay of the Kentucky High School Athletic Association (KHSAA) competition until January 2021. If approved, we will revisit the previous Health at Sports guidelines for winter sports to reintroduce the extracurricular activities allowing optimal preparation for an upcoming season. 

• Suspension Of Extracurricular Activities.pdf

Approve the immediate suspension of all extracurricular activities, excluding fall sports participating in state championship play, through December 13, 2020.

Motion Passed:  Approve the immediate suspension of all extracurricular activities, excluding fall sports participating in state championship play, through December 13, 2020. passed with a motion by Mrs. Diane Thompson and a second by Ms. Linda Belcher.

Board member Steve Hornback has indicated he will be resigning at the November 23, 2020 Board of Education meeting. It is necessary for the Board to officially accept his letter of resignation, declare a vacancy for his Division 4 seat, and establish an official timeline for filling the vacancy based on the statute and policy from 2019.

Included with this item are the completed procedures that detail the official notices, advertisements and application documents to share with various state officials and the public at large. It will be the applicant's responsibility to verify he/she resides in the vacant division and is qualified to apply for the position. 

Below is the proposed timeline for filling the vacancy of Board of Education Member for District/Division 4:

November 23:        Resignation accepted and vacancy declared by BCBE

                                60-day timeline begins

                                Board vacancy procedures/forms received by BCBE

Nov. 30–Dec. 11:   Advertising and solicitation of applicants via BCPS webpage and two (2)                                         Monday (OR Wednesday) Pioneer News ads, one week apart

Dec. 14:                  Initial review of applications by Board members

Dec. 15-Jan.22:     Closed Session(s) of BCBE to discuss applications and interview applicants

                               Open session motion, discussion and vote on applicant.

January 23:            End of 60-day timeline/deadline to select applicant to fill vacancy

• Board Vacancy
• bullitt county board of education districts (1)
• Hornback.Resignation Letter

Accept the resignation letter from Steve Hornback, declare a vacancy for Division 4, establish an official timeline for filling the vacancy, and approve the completed procedures for posting/advertising for the seat as presented.

Motion Passed:  Accept the resignation letter from Steve Hornback, declare a vacancy for Division 4, establish an official timeline for filling the vacancy, and approve the completed procedures for posting/advertising for the seat as presented. passed with a motion by Ms. Linda Belcher and a second by Mr. Darrell Coleman.

As authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be sold by a public agency.

As authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation.

Recess regular session and enter Executive Session as authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be sold by a public agency and KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation.

Motion Passed:  Recess regular session and enter Executive Session as authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be sold by a public agency and KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Debby Atherton.

Exit executive session and resume regular session.

Motion Passed:  Exit executive session and resume regular session. passed with a motion by Ms. Linda Belcher and a second by Mrs. Debby Atherton.

Adjourn at _:__ p.m.

Motion Passed:  Adjourn at 6:17 p.m. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.