On March 6, 2020, the Governor issued Executive Order 2020-215, declaring a state of emergency throughout Kentucky pursuant to his power under the Kentucky Constitution and KRS Chapter 39A regarding the threats to public health presented by the Novel Coronavirus (COVID-19) pandemic.

In an Opinion issued on March 18, 2020, issued as OAG 20-05, the Kentucky Attorney General opined that at this time during the present state of emergency it is not “feasible” under KRS 61.840 to precisely identify and provide a primary physical location for a video teleconference under the Open Meetings Act at which the public may attend and view a meeting held via video teleconference, and that various other technological means by which the public may view a meeting should be provided instead until the conclusion of the state of emergency.

As a result, the Board adopted a Resolution on March 23, 2020, (see Board Order Number 2020-060) providing for all future Board meetings to proceed by video teleconference until such time as social distancing restrictions for public meetings are lifted.

1. Add to Consent Items - Contracts: University of Louisville MOA

2. Add to Consent Items - Donations: From Pink Tag Boutique donation of masks to Roby Elementary - $1,500 value

3. Add Executive Session as authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be sold by a public agency.

• Donations.Roby
• University of Louisville MOA

Adopt the agenda as amended.

Motion Passed:  Adopt the agenda as amended. passed with a motion by Mr. Darrell Coleman and a second by Ms. Linda Belcher.

DPP Director Ruth Esterle requests a volunteer to represent the Board on the 2021-2022 School Calendar Committee. Debby Atherton volunteered.

• Calendar Committee.Board Rep

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on September 21, 2020, which is available online.

Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on September 21, 2020, which is available online. passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

• Financial Report Summary

• AUG 2020 BALANCE SHEET REPORT

• AUG 2020 MONTHLY FINANCIAL REPORT

• AUG 2020 AP CHECK RECONCILIATION

• AUGUST 2020 PAID INVOICE REPORT

School Nutrition Services (SNS) Director Todd Crumbacker requests permission to solicit bids for equipment awarded by the Kentucky Department of Education's FY 21 Equipment Assistance Awards. The grant award was accepted by the Board at the July 2020 meeting. SNS will collaborate with the Director of Facilities and Supervisor of Maintenance to develop equipment specifications to ensure all departmental needs are met (ease of maintenance, installation, etc.).

Included in the award and bid solicitation are: 

Lebanon Junction Elementary: Proofing/Warming Cabinet (1) - Award amount $20,000

Cedar Grove Elementary: Combi Oven (1) - Award amount $25,000

• Bids.SNS Equipment Assist.Awards

August 31, 2020 - Special Meeting - Monthly Meeting

September 9, 2020 - Public Hearing for Proposed Tax Rates for 2020-2021 & Work Session

• August 31, 2020 - DRAFT Minutes
• September 9, 2020 - DRAFT Minutes.Tax Hearing.Work Session

Jill Blair - Speech Pathologist - District Wide - Ms. Blair is requesting leave without pay for the dates of
October 5th - November 18th, 2020. She is using 12 weeks of FMLA.

Carmen Bolyard - Teacher - Lebanon Junction Elementary - M. Bolyard is requesting leave without pay
for the dates of September 23rd - October 30th, 2020. She is using 8 weeks of FMLA.

Jessica Buck - Teacher - Crossroads Elementary - Ms. Buck is requesting leave without pay for the dates
of October 1st - November 23rd, 2020. She is using 12 weeks of FMLA.

Teresa Fightmaster - Teacher - Cedar Grove Elementary - Ms. Fightmaster requests leave without pay for the dates of September 8th - October 20th, 2020. She is using 8 weeks of FMLA.

Emily Hurst-Jones - Homebound Teacher - District Wide - Ms. Hurst-Jones requests leave without pay for the dates of September 30th - October 9th, 2020. Shen is using 8 weeks of FMLA.

Brittany Joiner - Counselor - Old Mill Elementary - Ms. Joiner requests leave without pay for the dates of September 30th - October 2nd, 2020. She is using 7 weeks of FMLA.

Jennifer Lovewell - Teacher - Bullitt Lick Middle School - Ms. Lovewell requests leave without pay for the dates of September 24th - October 9th, 2020. She is using 6 weeks of FMLA.

• Leave of Absence Requests Sept. 2020

Employment records for both the certified and classified personnel for the period of August 2020 through September 2020 are submitted for the Board’s information and inclusion in the minutes of this meeting.

Presented is an application for "Request for One-Year Approval for School Media Librarian" - From CA-29 for Elizabeth McBroom, Library Media Specialist, at Nichols Elementary School.

Presented is a contract with Paroquet Springs Conference Centre for April 16, 2021 to hold the District-wide Preschool/Head Start screening. The screening has been at this venue for several years and the Preschool Department would like to continue coordinating the recruitment of at-risk students at this joint screening/registration event. Preschool funds will cover the cost. Additional details are included in the contract.

• Contract.Paroquet Springs.Preschool Screening

Maryville Elementary School Principal Ann Hance requests permission to enter into a contract with bby Publications. bby Publications provides meaningful professional development opportunities for teachers to improve knowledge of math content and to strengthen teaching strategies. This training will increase student proficiency rates and to introduce strategies for use with struggling students.

• bby Publications.MES

Presented is a curriculum renewal with Naviance, a college and career readiness solution that helps districts and schools align student strengths and interest to postsecondary goals, improving student outcomes and connecting learning to life. This platform also allows the district to provide students with experiences as required for the Individual Learning Plan through law. This is the renewal for the curriculum that middle and high schools and students utilize within the Naviance platform. The Naviance Curriculum is a blended learning solution for middle and high school students that helps develop critical non-cognitive skills and college knowledge, and instills confidence so that they persevere. The cost of the curriculum is $19,053.75 which is funded through Title IV funds. In addition, a site license for Spring Meadows for 15 student accounts needs to be added for a total of $168.76. This funding will come from BEAM.

• Naviance

Walgreens Pharmacy will offer the flu vaccination and any other vaccines the employee might request during the month of October. These services will take place before or after school hours and possibly midday during the lunches at each school campus, central office and bus compound. The Certificate of Liability and Property Insurance, as well as the Professional Liability Insurance, and a copy of the immunization agreement was reviewed by Eric Farris.

• Walgreens.Vaccinations

The Disclosure of Free and Reduced Price Information Agreement permits School Food Service to share eligibility information to students to BCPS employees. This information is considered highly confidential and can only be made available to those identified in the agreement as having a "need to know" in order to perform their job. Prior to School Food Service providing any confidential information, BCPS employees identified in the agreement are required to sign an Employee Affidavit of Nondisclosure form which states they agree to keep all student free and reduced price meal eligibility information confidential. 

• Disclosure of Free and Reduced Price Info

Presented is an agreement with Language Line/Pacific Interpreters to continue contractual services for the 2020-2021 school year. This agency provides foreign language interpreting services for parents who are not fluent in English and who attend meetings and events in the District's schools. 

• Language Line-Pacific Interpreters

The Climate Conditioning group with the Vertiv Corporation is the installer of the district's battery backup system and cooling system for the networking equipment. Since this company installed the equipment, it's preferred that they inspect and maintain the system, which comes along with a guarantee of quality parts and labor. The essential service contract details the preventive maintenance, calibration, cleaning, and inspections necessary to support the long life of the equipment. The cost of this service is $2,882.25 for the time period of September 1, 2020 through August 31, 2021.

• Vertiv Service Contract

This contract with Solution Tree provides training by Dr. Kathy Glass on reading/writing specific to standards through the PLC process. The teachers and instructional coaches involved in the training are part of the KAS Mini-Grant the district was awarded in January 2020. This grant was specifically for teachers at Bullitt Lick Middle School and Shepherdsville Elementary as part of the continuation efforts for school improvement. The training dates will take place on October 19, 2020 and November 2, 2020 from 1:00-3:00 on both days. The Solution Tree contract of $3,500 will be paid for through KAS Mini-Grant funds as well as stipends for the teachers to participate in as part of the grant application requirements. In addition, specific professional texts will be purchased to go along with the training through the grant funds as well. 

• Solution Tree - KAS Mini-Grant

This Memorandum of Agreement with the Shepherdsville Police Department provides one full-time School Resource Officer at Bullitt Lick Middle School, Shepherdsville Elementary, Roby Elementary and Cedar Grove Elementary schools. This position will be funded by the Shepherdsville Police Department. This agreement will staff a total of seven (7) full-time SROs in Bullitt County to serve and protect the educational environment of students and staff. This agreement has been reviewed by Buckman, Farris & Mills Law Office.

• Shepherdsville Police.SRO.MOA

This Memorandum of Agreement with the University of Louisville provides postsecondary opportunities for students enrolled in the Teaching and Learning Pathway.

• University of Louisville MOA

Roby Elementary                  Pink Tag Boutique    Donation          Masks for students             $1,500.00

Jacey Smothers

• Donations.Grants.September2020
• Donation.CGES.LJES
• Donation.NBHS.Bassoon
• Donations.Additions
• Donations.Roby

Mt. Washington Elementary School requests permission to allow the Church of the Crossroads to use the gym, classrooms 11, 66, 75, and the cafeteria for church service from 9 a.m. to 12 p.m. on Sundays for a one year period for the dates of October 4, 2020 to September 26, 2021. This is the fourth year for the church to use this school. If the congregation continues to grow, they would like to request more space. The principal will coordinate this with the Maintenance Department. The appropriate paperwork is provided. 

• MWES by Church of the Crossroads

Presented are two revisions to the Pay Scale for Fiscal Year 2021. They are:

• Added 13 extended days to the Assistant Principal at Bullitt Alternative Center/Riverview Opportunity Center / Spring Meadows. This is funded by the Title I Part D Grant. This is only for FY 2021.
• The hourly rate for the Drug-Free Communities Project Coordinator was changed under the Drug-Free Communities Grant.

• Revised 20-21 Annual Pay Scales

Approve the Revised Pay Scales for FY 2021 as presented.

Motion Passed:  Approve the Revised Pay Scales for FY 2021 as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

Submitted for approval is a revised Working Budget for Fiscal Year 2021. Below is a breakdown of each fund:

In each fund, revenues match budgeted expenses. The Working Budget does include budgets for on-behalf payments. The amount of the on-behalf payments budgeted in Fund 1 are $31,607,448.89 and in Fund 51 $415,324.35. 

There are adjustments to departmental budgets in the Working Budget due to unforeseen expenses. The following adjustments are reflected in the working budget: addition of two Special Education teachers; increase in tax collection costs; significant decrease in SEEK; and increase in tax revenue. The District continues to maintain a contingency above the state minimum of 2%. The contingency fund is currently above 3.5%.

The budget continues to fund current initiatives, including full day kindergarten and staffing at lower than state maximum cap size. To ensure funding these initiatives, the school district must receive adequate funding from the state. Unfunded mandates continue to be passed to the school level including Infinite Campus, Munis, and increases in the Employer portion for Retirements. 

Provided is the total budget in Munis format.

• Working Budget - FY21

Approve the Working Budget for FY 2021 as presented.

Motion Passed:  Approve the Working Budget for FY 2021 as presented. passed with a motion by Ms. Linda Belcher and a second by Mrs. Diane Thompson.

Superintendent Jesse Bacon proposes the Board use the following process for the 2020-2021 Superintendent Evaluation: 

1. The Superintendent will complete the Superintendent Self-Evaluation document (see attached) on the indicators contained in all seven of the Next Generation Effectiveness Standards for Kentucky School Superintendents. 

2. Each board member will complete a pre-evaluation survey (electronically or on paper) over the seven Next Generation Effectiveness Standards for Kentucky School Superintendents and submit to the Superintendent by October 16th. 

3. From the results of the self-assessment, the pre-evaluation surveys collected, and the Summative Evaluation Report from the previous year, the Superintendent will develop a professional growth plan and submit it to the Board for approval at the October regular meeting. 

4. Throughout the course of the school year, the Board will hold two progress review meetings (November and March) in executive session with the Superintendent to give formative performance feedback on each of the seven standards and the Superintendent’s progress toward the approved professional growth plan. 

5. Before June, the Superintendent will distribute a Preliminary Summative Evaluation document (see attached) to each board member to complete individually (paper or electronic) giving an overall rating (Exemplary, Accomplished, Developing, or Growth Required) on each standard. Each board member will submit their reports to the Chair (or a designee) for compilation purposes. The individual responses will be used for discussion, not for the actual summative report. 

6. The Summative Report (see attached) will be completed in an executive session at the June meeting using the Superintendent Summative Evaluation Rubric (see attached), and data from the Board Aspiration Statement Measures. The Summative Report will be made final through approval in open session. 

Dr. Bacon looks forward to this process being effective in not only helping the district move forward but also in giving him the feedback necessary to grow as your district superintendent. 

• 2020-09-18 Supt Evaluation Process Board Memo

Approve the Superintendent Evaluation Process for 2020-2021 as presented.

Motion Passed:  Approve the Superintendent Evaluation Process for 2020-2021 as presented. passed with a motion by Mr. Darrell Coleman and a second by Ms. Linda Belcher.

As authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be sold by a public agency.

Recess regular session and enter executive session as authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be sold by a public agency.

Motion Passed:  Recess regular session and enter executive session as authorized by KRS 61.810(1)(b) to discuss the future sale of real property by a public agency, but only when publicity would likely affect the value of a specific piece of property to be sold by a public agency. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

Exit executive session and resume regular session

Motion Passed:  Exit executive session and resume regular session passed with a motion by Ms. Linda Belcher and a second by Mr. Darrell Coleman.

Adjourn at _:__ p.m.

Motion Passed:  Adjourn at 6:40 p.m. passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.