1. Add to Consent-Travel – TRIP# 9762
2. Add to Consent Items – Construction:
   • Revised BG-1 for Security Upgrades at ROC
   • AIA Contract with WPC Company, Inc. for Security Upgrades at ROC
   • Revised BG-1 for Security Upgrades at BAC
   • AIA Contract with WPC Company, Inc. for Security Upgrades at BAC
3. Add to Contracts – Stiles, Carter & Associates CPAs, PSC
4. Add to New Business – Early Graduation Requests – Jackson Urwin of BCHS

• TripID=9762
• Revised BG-1.ROC Security Upgrades
• WPC Contract for ROC Security Upgrades
• Revised BG-1.BAC Security Upgrades
• WPC Contract for BAC Security Upgrades
• Auditor Contract - Stiles, Carter & Associates CPAs PSC.pdf

Adopt the agenda as amended.

Motion Passed:  Adopt the agenda as amended. passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

• Isabella Smith, Sophomore in the Bullitt Advanced Math and Science Program, was selected to attend the Carol Martin Gatton Academy at Western Kentucky University.
• Jamisen McCrary, Career Readiness Center student at Riverview Opportunity Center, was selected to attend the Craft Academy for Excellence in Science and Mathematics at Morehead State University.
• Jack Tinelli, Eastside Middle School eighth grade student, was selected to attend the 2019 U.S. Naval Academy's Summer STEM Program.
• Jake Keys of Bullitt East High School and Jenna Sharp and Hannah Wells of the Bullitt Advanced Math and Science Program were selected as National Merit Scholarship Finalists.
• Laura Pierce-Foster, Bullitt East Pre AP English teacher, was named Claes Nobel Educator of Distinction by The National Society of High School Scholars (NSHSS).

• Congratulations

BEHS
Josiah Johnson 

NBHS
Donnie Brinson
Destiny Ray
Jessica Beach
Elizabeth Nichols

BCHS
Ethan Murphy
Mason Teel
Matthew Davis
Nathan Devine

• BLMS Construction Report April 2019

• CTEPS.Brooks Elementary.04-22-19
• Presentations.Brooks.Classroom Teachers Enacting Positive Solutions

• April 2019 Audience comments sign in sheet

Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on April 16, 2019, which is available online.

Motion Passed:  Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on April 16, 2019, which is available online. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

• BALANCE SHEET REPORT MAR 2019

• MONTHLY FINANCIAL RPT MAR 2019

• AP CHECK RECON MAR 2019

• PAID WARRANT REPORT MAR 2019
• PAID WARRANT REPORT MAR 2019
• PAID WARRANT REPORT MAR 2019
• PAID WARRANT REPORT MAR 2019

District audit results revealed need for improvements related to monitoring "a systematic improvement process" specific to (1) data analysis and disaggregation of academic and non-academic needs at (2) procedures to analyze outcomes of school/district level support-programs that improve student learning and performance. Also an identified need is a documented, systematic quality assurance process used to be used by schools and the district for effectiveness and consistency. More specifically, this improvement area sated to "collect, analyze and monitor progress made towards achieving the district's educational expectations; and evaluate and monitor the process to ensure adjustments to the district's education expectations are made." Based on comparison of improvement areas and the current reality, the district and schools have a variety of data sources housed in many different locations. Due to this, the time it takes teachers, administrators and district leaders to collect, analyze and draw conclusions to inform decisions for continuous improvement is cumbersome and inefficient. Based on beginning strategic planning work, the current data collection methods are a barrier to timely action for continuous improvement. Due to this need, a Request for Proposal for an Integrated Data Dashboard for the 2019-2020 school year to assist with more organizational effectiveness leading to improvement performance is requested. The bid results will be provided at the May 2019 Board meeting.

• RFP - Integrated Data Dashboard

* All travel by commercial carrier is due to schedule/cost.

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• March 21, 2019 - DRAFT minutes

• March 25, 2019 - DRAFT Minutes

• March 27, 2019 DRAFT Minutes

Presented is the BG-5 closeout document for the North Bullitt High School College and Career Center Project BG 12-141. The original projected cost for this project was $7,503,821.00. The final cost is $7,261,599.79 and leaves <$242,221.21> in unused funds.

• BG-5 NBHS CCC

Change Order #16 in the amount of $19,368.31 is for the addition of acoustical panels to the new gymnasium at Bullitt Lick Middle School. This will change EH Construction's contract from $9,547,242.75 to $9,566,611.06.

• CO16.BLMS.Acoustical Panels

As per KDE, any changes to the original BG-1 relating to financial information and/or scope of a BG project requires submission of a revised BG-1 application. Last month, the Board approved the contract with WPC Co., Inc. in the amount of $35,161.00. With the inclusion of the required construction contingency of $1,758.05, architectural feels of $5,000, and advertising costs of $893.80, the revised BG-1 19-048 totals $42,812.85 for the Security Upgrades at the Bullitt Alternative Center.

• Revised BG-1.ROC Security Upgrades.pdf

Submitted for signature is the AIA contract for WPC Company, Inc. relating to BG project 19-048 for the security upgrades project at the Riverview Opportunity Center. At the March Board meeting, the Board accepted the bid for WPC Company, Inc. to perform the work at ROC. Studio Kremer Architects prepared the AIA contract as required by KDE. The contract has been reviewed by Buckman, Farris & Mills PSC as to form and legality.

• WPC Contract for ROC Security Upgrades

As per KDE, any changes to the original BG-1 relating to financial information and/or scope of a BG project requires submission of a revised BG-1 application. Last month, the Board approved the contract with WPC Co., Inc. in the amount of $42,181.00. With the inclusion of the required construction contingency of $2,109.05, architectural feels of $5,000, and advertising costs of $893.80, the revised BG-1 19-047 totals $50,183.85 for the Security Upgrades at the Riverview Opportunity Center.

• Revised BG-1.BAC Security Upgrades.pdf

Submitted for signature is the AIA contract for WPC Company, Inc. relating to BG project 19-047 for the security upgrades project at the Bullitt Alternative Center. At the March Board meeting, the Board accepted the bid for WPC Company, Inc. to perform the work at BAC. Studio Kremer Architects prepared the AIA contract as required by KDE. The contract has been reviewed by Buckman, Farris & Mills PSC as to form and legality.

• WPC Contract for BAC Security Upgrades.pdf

Cody Burton – Teacher – Bullitt Lick Middle School – Ms. Burton requests leave without pay for the dates of April 18^th and 19^th, 2019.  She does not qualify for FMLA and has used all her available accrual leave time.

Natasha Cinnamon – Teacher – Bullitt East High School – Ms. Cinnamon requests leave without pay for the dates of April 24^th – May 31^st, 2019.  She is using 8 weeks of FMLA.

Rachel Ellis – Teacher – Old Mill Elementary – Due to an error – Ms. Ellis needs her leave without pay to be from March 21^st – May 31^st, 2019.  It was previously approved through May 28^th, 2019.

Joseph Hodge – Maintenance – District Wide – Mr. Hodge requests leave without pay for the dates of April 30^th – June 27^th, 2019.  He is using 12 weeks of FMLA.

Amanda Hoskins – Teacher – Freedom Elementary – Ms. Hoskins requests leave without pay for the dates of May 8^th – May 31^st, 2019.  She is using 7 weeks of FMLA.

Kelli Kruse – Teacher – Maryville Elementary – Ms. Kruse requests leave without pay for the dates of May 14^th – May 29^th, 2019.  She is using 8 weeks of FMLA.

Jessica Lyons – Instructional Assistant – Special Education – Ms. Lyons requests leave without pay for the dates of March 21^st – April 15^th, 2019.  She is using all her available accruals.

Katherine McMillin – Library Media Clerk – Bullitt East High School – Ms. McMillin requests leave without pay for the date of March 19^th, 2019.  She is using her available accrual leave time first.

Tammy Walls – Instructional Assistant – Brooks Elementary – Ms. Walls requests leave without pay for the dates of April 8^th and 9^th, 2018.  She has used all her available accrual leave time.

Mary Wolf – Cook/Baker – Shepherdsville Elementary – Ms. Wolf requests leave without pay for the dates of April 22^nd – April 26^th, 2019.  She is using her available accruals first.

Victoria “Paige” Wright – Teacher – North Bullitt High School – Ms. Wright requests her leave without pay be extended through the end of May, 2019.  She has used all her available accrual leave time.

• April 2019 Leaves of Absence

Employment records for both the certified and classified personnel for the period of March 2019 through April 2019 are submitted for the Board’s information and inclusion in the minutes of this meeting.

This application for Full-Time Emergency Certification - CA-4F is for teachers of specific areas of shortage in order to fill unanticipated vacant teacher positions, which may occur prior to the opening of the 2019-2020 school year.

• HR.Full Time Emergency Certification

This application for Emergency Substitute Certification is necessary in order to certify substitute teacher positions which may be filled during the 2019-2020 school year.

• HR.Emergency Sub Certification

Permission to renew the contract with SealPro Coatings for parking lot sealing and striping services for the 2019-20 fiscal year is requested. This will be the second and final renewal option for the current contract. The facilities on the rotation for parking lot sealing and striping are North Bullitt, Hebron Middle, Crossroads Elementary, Overdale Elementary and Brooks Elementary. Funding has been allocated in 0491 - Asphalt Resurfacing/Striping in the amount of $58,005.00.

• SealPro Coatings.2nd Renewal

This Memorandum of Agreement with the University of Louisville College of Education and Human Development (CEHD) is for the 2019-2020 school year and provides postsecondary opportunities for students enrolled in the Teaching and Learning Pathway. Tuition for a dual credit course is 1/3 of the per credit hour tuition charged by KCTCS. Students will be charged $58.00 per credit hour. Please see the documentation for a list of changes.

• UofL MOA CEHD

Lebanon Junction and Maryville Elementary schools request portable internet service with Verizon for emergency situations that may occur at the school. Recently, Bullitt County has been the target of internet denial of service attacks, which now seem to be coming more frequently. While KDE has procedures in place to mitigate this issue, it can sometimes take 10-20 minutes for internet services to be fully restored. This is beyond the district's control and it may sometimes be inconvenient for schools. Each school will fund this expense.

• Verizon Cellular MiFi service.LJES.MES

Presented are Memorandums of Agreement with the Bullitt County YMCA for the 2019-2020 Before and After School Programs and the 2019 Summer Learning Loss Program at Lebanon Junction Elementary School. The MOA for the Before and After School Program details school sites that will be used during the 2019-2020 school year and 2019 summer sites.  The 2019 YMCA Summer Learning Loss Program at LJES is funded by the YMCA and BCPS agrees to provide building space and collaboration efforts between administration, teachers and YMCA as necessary/appropriate. The Summer Learning Loss program enrolls approximately 40 students.

• YMCA Before and After School.LJES Summer Learning Loss program

Graduation ceremonies have been approved for Saturday, June 1, 2019. Broadbent Arena is available this year; however, the fee has increased from $4, 000 to $7,500. Since we have been a long-time client of the Kentucky State Fair Board, they have arranged for a gradual increase in the next few years in order for the district to budget for the additional cost. The fee this year is $4,200 and will be paid from the Superintendent's Office 0011075, 0891 Graduation Expenses. Eric Farris has reviewed the agreement.

• Broadbent Arena Lease

Request for Proposals were opened at 2 p.m., Monday, April 15, 2019 at Central Office. One proposal was received – Stiles, Carter & Associates CPAs, PSC. Ms. Lewis requests approval of the Independent Auditor’s Contract with Stiles, Carter & Associates for $30,500 for auditing services for Fiscal Year 2019.

• Auditor Contract - Stiles, Carter & Associates CPAs PSC.pdf

• ATC Donation from Santa Rosa Systems
• Donations.1.pdf

The Greater Bullitt County Youth Football League requests use of Bullitt Central High School's main and auxiliary gyms and teachers' lounge to host the Youth League Cheerleading Competition on Saturday, November 10, 2019 from 11:00 a.m. to 6:00 p.m. The Facility Use Application and Agreement Form and the Certificate of Liability Insurance are provided. The Certificate of Liability Insurance expires on 9/26/19 and they will provide a new copy of the updated certificate before use of BCHS.

• Fac.Use.BCHS.by.BCYFL

The American Cancer Society would like to host its annual Relay for Life event on May 10, 2019 at North Bullitt High School. The appropriate documents are provided.

• Fac.Use.NBHS.Amer.Cancer.Soc.

The North Bullitt High School boys basketball team requests permission to host a basketball tournament at North Bullitt and Hebron Middle School on May 18 and 19, 2019. Gym Rats Basketball Association LLC will facilitate the tournament splitting the profits 50/50 with the boys basketball program. Gym Rats Basketball will organize and schedule the tournament and North Bullitt High School will supply the facility and workers. District employees will be at all sites during the tournament. The appropriate documents are provided.

• Fac.Use.NBHS.HMS.GymRatsBasketball

A list of electronic items to be declared surplus is provided. Upon approval, the items will be sold at auction or recycled as per district policy.

• Surplus Items April 2019

Provided is a list of additional 2019 Summer Camps various schools would like to offer students. Once approved, it will be published on the district's website.

• Summer Camps.April2019List

The producer and film crew that filmed at Bullitt Central last year are creating another movie called "Switched," to depict what it would be like for a bully and one bullied to live each other's lives. The film crew would like to use Bullitt Central High School, including but not limited to cafeteria, restrooms, hallways, and the parking lot. The filming will take place on Wednesday, May 1, 2019 through Sunday, May 5th. This movie is mainly include cast members from the filming team and a few Bullitt Central High School students. Pending Board approval, all student who are videotaped will at least have the Public Consent Form (09.14 AP.251). Buckman, Farris and Mills will create a letter for students and parents to sign as well as letter to the producer for the use of the taping for the production of the film only. This request is contingent upon the receipt of the appropriate facility use agreement and application, along with the Certificate of Liability Insurance, prior to any filming. The contract agreement will be reviewed by Buckman Farris & Mills as well.

• Filming of Switched at BCHS

Presented are two early graduation packets.

• David R. Voils is a senior at the Bullitt Alternative Center with North Bullitt High School as his home school. David has completed the alternative petition process and has met all of the graduation requirements. David has applied at UPS and has been accepted to Jefferson Community & Technical College.
•  Jackson Urwin is a 17-year-old student at Bullitt Central High School and has completed and passed all of his graduation requirements and is college ready. He is currently seeking employment for a local plumbing company while working full time in the ministry as a bible school teacher. He has been accepted into JCTC focusing on his course work through their HVAC pathway. If the Board approves Jackson’s hardship graduation request, he will begin working full-time to save money for his college and future endeavors.

Approve the hardship graduation requests for David Voils and Jackson Urwin as presented.

Motion Passed:  Approve the hardship graduation requests for David Voils and Jackson Urwin as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

The state has requested the role of Technology Integration Specialist be changed to Digital Learning Coach. The request is based on having a more uniform job title to assist with communication across the state for those employees who hold these roles in districts. Also provided is a revised job description with only the change of the job title.

• TIS to Digital Learning Coach

Approve the title change of Technology Integration Specialist to Digital Learning Coach and the associated job description

Motion Passed:  Approve the title change of Technology Integration Specialist to Digital Learning Coach and the associated job description passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

The BCPS Department of Special Education currently has seven Consultants on staff to provide support for 23 schools. Please see the account provided of these current staff assignments and roles. The proposed changes to the staffing plan are as follows:

• Change the current job title of "Special Education Consultant" to "Special Education Instructional Coach."
• Adopt the proposed job description for "Special Education Instructional Coach" to replace the current job description for "Special Education Consultant."
• Approve an additional Special Education Instructional Coach position to allow for more intense focus on instructional supports and programming for teachers of students with disabilities.
• Approve the addition of a Special Education Compliance Coordinator position to oversee and ensure the department continues to remain at a high level of compliance with Kentucky and Federal Regulations. This position will help to address the needs identified in Improvement Priority #1 of the Diagnostic Review. The terms of employment for this position will include 15 extended days and a supplement of $8,200.

The plan listed in this restructuring proposal would be effective beginning in the 2019-2020 school year. Funding for the two additional positions will come from the General Budget. 

• Spec.Ed Department Restructure Proposal

Approve the proposal to restructure the Special Education Department as presented.

Motion Passed:  Approve the proposal to restructure the Special Education Department as presented. passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

Requested is one additional Agriculture teacher to the district at North Bullitt High School beginning with the 2019-2020 school year. The school will be using one of the teacher positions allotted per the staffing plan and is requesting the Board of Education fund the 53 extended days and accompanying costs of a 12-month employee.

• Agriculture Teacher for NBHS

Approve the request for an additional Agriculture teacher position to the district at North Bullitt High School as presented

Motion Passed:  Approve the request for an additional Agriculture teacher position to the district at North Bullitt High School as presented passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

Recess Regular Session and enter Executive Session as authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.

Motion Passed:  Recess Regular Session and enter Executive Session as authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

Motion Passed:   passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

Exit executive session and resume regular session.

Motion Passed:  Exit executive session and resume regular session. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

Adjourn at _:__ p.m.

Motion Passed:  Adjourn at 7:23 p.m. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.