1. Add to Consent Items, Contracts - Baseball Field Reservation Agreement with the City of Shepherdsville by BLMS

2. Add to Consent Items, Contracts - Buffalo Run Lease Agreement

3.Add to Consent Items, Permission to Accept Grant Funding/Donations - In-Kind Gift Certificates to SES/BES/MES for LEAP Reading Program

4. Add to New Business - 2019-2023 Draft District Facility Plan

5. Amend New Business item 2nd Reading of Revised Policy 08.113- Graduation Requirements

6. Add to Consent Items New BCHS Booster Club

7. Amend Consent item Wiring Upgrades with eRate Funding with recommendation of Business Cabling Solutions, LLC

• BLMS Baseball Agreement.City of Shep.SimonPark
• Buffalo Run Lease.Kentuckiana.Works.March2019
• Additional Donations.03-22-19
• DRAFT DFP.03-22-19
• Revised 08.113.Graduation Requirement Proposal.03-25-19
• BCHS New Athletic Booster Club
• Wiring Upgrades with Erate Funding-Amended.w.recommendation

Adopt the agenda as amended.

Motion Passed:  Adopt the agenda as amended. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mr. Darrell Coleman.

• Congratulations for a job well done in the quick thinking and assistance to student Zoe Thomas in her emergency situation: student Marley Long for notifying the driver that something was wrong; School Bus Driver Michelle Crenshaw for knowing to check for a pulse and immediately requesting EMS; Abby Crenshaw, Michelle’s daughter, for immediately calling 911; teacher Kristin Ball for quickly calling for an administrator and helping to have the students exit the bus; bus monitor Jessica Stump for lending a hand in evacuating students from the bus;  EMS Assistant Principal Kyle Buege first administrator on the scene and assisting Zoe to the floor of the bus and also beginning chest compressions; and, district/school nurse Aimee Greenwell for quickly arriving with the AED device and prepared it just in case it was needed.

• Special Recognition

• BLMS Construction Update March 2019

• Drug Free School Grant

• March 25, 2019- Audience Comments

Change meeting time from 6 p.m. to 6:30 p.m. for Wednesday's Special Meeting for the purpose of the District Facilities Plan.

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on March 18, 2019, which is available online.

Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on March 18, 2019, which is available online. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

• Financial Report Summary March 2019

• BALANCE SHEET REPORT FEB 2019

• MONTHLY FINANCIAL RPT FEB 2019

• AP CHECK RECON FEB 2019

• PAID WARRANT REPORT FEB 2019

Each year a school district must hire an Auditor to review the financial information, prepare the financial audit, and submit it to the Department of Education. Stiles Carter & Associates conducted the previous audit for the district. At this time, permission to issue a Request for Proposals for Auditing Services for the 2019-2019 fiscal year is requested. The bid results will be provided at an upcoming board meeting.

• RFP for Auding Services March 2019.pdf

Requested is permission to solicit bids for grass mowing and trimming services for the district's properties. The current contract is the second and final contract for grass mowing and trimming services and expires at the end of June. Funding for these services will be allocated in 0424- Contracted Ground Services in the 2019-20 budget.

• Grass Mowing.Trimming Services Perm.to.Bid

Requested is permission to solicit bids for Janitorial Supplies. The current contracts with Retailer's Supply and Allied Cleaning Solutions are in the second and final contract extension and will expire at the end of June. Funding for these services will be allocated in 0610 - General Supplies in the 2019-20 budget.

• Janitorial Supplies.Req.for Bids.March 2019.pdf

The Transportation Department requests permission to advertise and accept the lowest or best bid for gasoline, green antifreeze and other fluids used in the bus garage. The rationale is to receive potentially better bids for the district. 

• Gasoline.anitfreeze.fluids

The Transportation Department requests permission to renew the bid for diesel fuel for the 2019-2020 school year with Key Oil Company. The district receives excellent service and a competitive price at the present time.

• Diesel Fuel

* All travel by commercial carrier is due to schedule/cost.

• TripID=9448
• TripID=9472
• TripID=9494
• TripID=9507
• TripID=9509
• TripID=9510
• TripID=9511
• TripID=9512
• TripID=9515
• TripID=9516
• TripID=9517
• TripID=9518
• TripID=9519
• TripID=9520
• TripID=9521
• TripID=9522
• TripID=9541
• TripID=9545
• TripID=9547
• TripID=9552.pdf
• TripID=9556
• TripID=9561
• TripID=9562
• TripID=9565
• TripID=9570.pdf
• TripID=9578
• TripID=9579
• TripID=9613
• TripID=9619.pdf
• TripID=9629.pdf
• TripID=9635
• TripID=9636
• TripID=9637
• TripID=9638

• February 25, 2019 - DRAFT Minutes.pdf

• March 11, 2019 - DRAFT Minutes.SBDM Reports.pdf

The Department of Facilities received and opened sealed proposals on February 19, 2019, at 2:00 pm. for the security upgrade projects at the Bullitt Alternative Center and Riverview Opportunity Center. Three firms submitted proposals. The apparent low bidder was WPC Co., Inc. in the amount of $84,542.00. Sarah Dalga, architect with Studio Kremer Architects, met with the contractor and verified that all items have been included and a complete, responsible bid package has been submitted. The original budget for the project was $60,000. After consulting with Finance Director Lisa Lewis, revising the BG-1 is recommended to reflect the proposal submitted by WPC Co., Inc. and move forward with the project. Doing so will bring these facilities to the same security standards provided to other educational buildings in the district. The additional funding will come from the Maintenance budget. Requested is Board approval to accept the proposal from WPC. 

• WPC for Security Upgrades at BAC.ROC

Stephanie Barnett – Nurse – District Wide – Ms. Barnett requests her leave without pay be extended through March 28^th, 2019.  It had previously been approved through February 25^th, 2019.

Deborah Burford – Guidance Counselor – Ms. Burford requests leave without pay for the dates of February 14^th – 15^th, 2019.  She is using her available accrual leave time.

Cody Burton – Teacher – Bullitt Lick Middle School – Ms. Burton requests leave without pay for the dates of February 12^th – March 15^th, 2019.  She has used all her available accruals and does not qualify for FMLA.

Jammie Creek – Teacher – Pleasant Grove Elementary – Ms. Creek requests leave without pay for the dates of February 20^th and February 26^th – March 1^st, 2019.  She is using 2 weeks of FMLA.

Joseph K. Davis – Teacher – Bernheim Middle School – Mr. Davis requests leave without pay for March 7^th, 2019.  He is on military leave.

Rachel Ellis – Teacher – Old Mill Elementary – Ms. Ellis requests leave without pay for the dates of March 21^st – May 28^th, 2019.  She is using 11 weeks of FMLA.

Carmen Hayse – Teacher – Bullitt East High School – Ms. Hayse requests leave without pay for the dates of April 12^th – May 10^th, 2019.  She is using 8 weeks of FMLA.

Dana Hood – Cook/Baker – Lebanon Junction Elementary – Ms. Hood requests her leave without pay be extended through April 15^th, 2019.  She had been previously approved through December 20^th, 2018.  She does not qualify for FMLA and has used all her available accrual leave time.

Janna Johnson – Teacher – North Bullitt High School – Ms. Johnson requests leave without pay for the date of February 25^th, 2019.  She has used all her FMLA and available accruals.

McKinzee Krish – Teacher – Overdale Elementary – Ms. Krish requests leave without pay for the dates of March 14^th – May 2^nd, 2019.  She is using 10 weeks of FMLA.

Jennifer Linder – Bus Driver – Transportation – Ms. Linder requests her leave without pay be extended through March 18^th, 2019.  She is using 9 weeks of FMLA.  She had previously been approved through February 12^th, 2019. 

Christine McIntosh – Library Media Clerk – Bullitt East High School – Ms. McIntosh requests leave without pay for the dates of February 11^th – February 12^th, 2019.  She has used all her available accrual leave time. 

Chelsea Mullennex – Counselor – North Bullitt High School – Ms. Mullennex requests leave without pay for the dates of March 22^nd – March 29^th, 2019.  She is using 7 weeks of FMLA.

Sharon Shelton – Cook/Baker – Overdale Elementary – Ms. Shelton requests leave without pay for the dates of May 28^th – May 29^th, 2019.  She does not qualify for FMLA.

Christy Wallace – Resource Teacher – Pleasant Grove Elementary – Ms. Wallace requests leave for the 2019/2020 school year. 

Taylor Watkins – Sweeper – North Bullitt High School – Ms. Watkins requests leave without pay for the dates of February 20^th – 22^nd, 2019.  She is using her available accrual leave time.

Kelly Wells – Tutor – Bullitt County Day Treatment – Ms. Wells requests leave without pay for the dates of March 16^th – 23^rd, 2019.  She has used all her available accrual leave time.

Joyce Wine – Bus Driver – Transportation – Ms. Wine requests leave without pay for the dates of August 30^th, 2018 – January 16^th, 2019.  She used all her available accrual leave time.

V. Paige Wright – Teacher – North Bullitt High School – Ms. Wright requests leave without pay for the dates of February 22^nd – April 17^th, 2019.  She does not qualify for FMLA and is using all her available accruals.

Tiffany Yates – Food Service Manager – Old Mill Elementary – Ms. Yates requests her leave without pay be extended until March 22^nd, 2019.  She had previously been approved through March 21^st, 2019.

• March 2019 Leave of Absence Requests

Employment records for both the certified and classified personnel for the period of February 2019 through March 2019 are submitted for the Board’s information and inclusion in the minutes of this meeting.

This rental contract for Paroquet Springs Conference Center is for the annual Kindergarten Kickoff scheduled for Tuesday, July 23rd, 2019 from 5:00 - 7:00 p.m.

• Paroquet Springs.Kindergarten.Kickoff.2019

The Department of Facilities requests permission to renew the contract with Ecotech LLC for Solid Waste Removal, Disposal and Recycling Services for the 2019-2020 fiscal year. This will be the second and final renewal option for the current contract that was approved by the Board at the May 2017 Board meeting. Ecotech LLC has agreed to honor the current rates for the upcoming year. Funding has been allocated in the draft budget and is located in 0421-Sanitation Services in the amount of $120,000.00.

• Echotech.March 2019

Principal Kevin Connors requests permission to enter into an agreement with the City of Shepherdsville allowing the baseball program at Bullitt Lick Middle School to use the baseball field at Frank E. Simon Park. A Certificate of Insurance is provided and the agreement has been reviewed by Joe Mills of Buckman Farris & Mills PSC.

• BLMS Baseball Agreement.City of Shep.SimonPark

Provided is an addendum to the Relocation Lease Agreement dated May 1, 2017 with Flynn Group for space at Buffalo Run. This addendum replaces Louisville/Jefferson County Metro Government as the sublease tenant with Kentuckiana Works. The agreement allows Kentuckiana Works to enter into a sublease agreement with the Bullitt County Board of Education for space the district leases from Flynn Group. This will be effective as of July 1, 2018 for a period of one year. Eric Farris has reviewed the lease.

• Buffalo Run Lease.Kentuckiana.Works.March2019

• Donations.Grants.March 2019
• Donations.2.March 2019.pdf
• Additional Donations.03-22-19.pdf

The Bullitt East High School girls basketball team requests permission to host a basketball tournament at Bullitt East High, Crossroads Elementary, Mt. Washington Middle, Eastside Middle, North Bullitt High and Hebron Middle Schools on April 13-14, 2019. MidAmerica Sports Center LLC will facilitate the tournament splitting the profits 50/50 with the girls basketball program. MidAmerica will organize and schedule the tournament and Bullitt East will supply the facility and workers. District employees will be present at all sites during the tournament. The appropriate forms and insurance certificates for each school are provided. 

• MidAmerica.BEHS.Basketball

The North Bullitt High School boys basketball team requests permission to host a basketball tournament at North Bullitt High and Hebron Middle School on April 20, 2019. Gym Rats Basketball Association LLC will facilitate the tournament, splitting the profits 50/50 with the boys basketball program. Gym Rats will organize and schedule the tournament and North Bullitt will supply the facility and workers. District employees will be at all sites during the tournament. All appropriate forms are provided. 

• Gym Rats Basketball

Bullitt County Fiscal Court plans to conduct the 2019 Clean-Up Days on June 8 and June 22, 2019. Requested is permission to use the parking lots on Saturday, June 8, 2019 at Mt. Washington Middle School and North Bullitt High School. On Saturday, June 22, 2019, they would like to use the parking lots at Lebanon Junction Elementary, Nichols Elementary, and the former Shepherdsville High School where the Maintenance Office is now located. The Court requests all fees be waived and assures the parking lots will be cleaned by county government employees. All required forms have been provided. 

• Clean-Up Days 2019

Submitted for the Board's information is an Executive Summary of a data security audit performed by SeNet International in Fairfax, Virginia. It is an internal assessment of other network and data center, which provides a snapshot of where we are and what is needed to make our environment more secure. 

Because hunger does not end when schools close for the summer, School Food Services (SFS) requests permission to apply for and participate in the Summer Food Service Program during the months of June and July. The SFSP ensures that low-income children continue to receive nutritious meals when school is not in session. Free meals are available to all children 18 years old and under at approved SFSP sites in areas with significant concentrations of low-income children, such as schools, parks, recreation centers, churches, etc. This request for 2018 includes the need for fifteen (15) cook/bakers, two (2) kitchen managers and substitutes on an as needed basis for no more than 35 days.  Participation in the SFSP benefits other community programs such as 21^st Century and the YMCA of Bullitt County by providing free meals, thus allowing other program funds to go towards education and enrichment activities.

• 2019 SFSP

ERate funding for infrastructure improvements is winding down. The upcoming 2019-2020 school year is the final year for funding this 5-year cycle. In the past four years, the district has upgraded all network switches, network cabling, WiFi access points for dense wireless coverage to meet the demands of the 1:1 initiative, battery backup for wiring closets, and the data center. There is still approximately $234,000 left in funding; after this final wiring upgrade it will leave an approximate balance of $174,000. Please see the additional information provided. Four proposals were received. Mr. Jackson recommends approval for Business Cabling Systems, LLC (BCS) with the lowest price of $62,308. The simplified contract with BCS is also provided for approval and signature of the Superintendent. Joe Mills reviewed and approved this contract.

• Wiring Upgrades wit Erate Funding-Amended.w.recommendation

Provided is a list of 2019 Summer Camps various schools would like to offer students. Once approved, it will be published on the district's website.

• 2019.Summer.Camps.March2019

The Department of Facilities has submitted a list of items to be declared surplus and requests permission to transfer the property to the Bullitt County Detention Center per KRS 45A.425(3), “Surplus or excess property, as described in this section may be transferred, with or without compensation, to another governmental agency.”

• Surplus Items.Transfer to BC Detention Ctr

The Bullitt County Board of Education disassociated itself with the Booster Club at Bullitt Central High School per a letter from Buckman Farris & Mills. The BCHS Athletics Booster Club is requesting to organize a new booster club. Upon approval, this booster club will have a new Federal Employer Identification Number (FEIN), a new bank account, new by-laws (whereby the president and treasurer will be required to secure Redbook training and be bonded), and new board members. In addition, the booster club will also get an insurance policy worth $500,000 of coverage to include fraud coverage. 

• BCHS New Athletic Booster Club.pdf

The Hardship Graduation Policy 08.1132 is updated based on recent discussions between High School Principals and current Board Members to delineate between hardship and early graduation focused on student participation in school events. The updated policy was reviewed by Buckman, Farris & Mills Law Office.

• Revised.08.1132 Hardship Graduation

Approve the 2nd Reading of revised Policy 08.1132 as presented

Motion Passed:  Approve the 2nd Reading of revised Policy 08.1132 as presented passed with a motion by Mrs. Diane Thompson and a second by Mrs. Lorraine McLaughlin.

Since the first reading, two classes (Digital Literacy and Earth Space) were added to the Middle School Credit portion on page four of the policy. The proposed changes are due to the fact there are inconsistencies between the "High School Ready" NWEA norms in Math and Reading as compared to the current policy. Currently, the policy identifies the RIT score of 235 for an eighth-grader to be eligible to take Algebra I during middle school. However, NWEA identifies the RIT score of 243 as the current indicator for High School Ready. The draft does not have a specific number but a minimum score since national norms are updated every two years by NWEA. This will allow the policy to adapt to national assessment norm changes. Earth Space was also added to the list of classes in the first bullet point since the first reading.

• Revised Policy 08.113 - Graduation Requirements

Approve the 2nd Reading of revised Policy 08.113-Graduation Requirements as amended.

Motion Passed:  Approve the 2nd Reading of revised Policy 08.113-Graduation Requirements as amended. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

The Board approved the district Staffing Plan for the 2019-2020 school year at the January 28, 2019 meeting. Presented this month is a request to add the following changes to the High School Guidelines:

1. On Page 2, add a one-year moratorium for assistant principal and counselor positions.

2 On Page 3, add an Athletic Director position.

3. On Page 4, increased the day custodian from one to two positions.

Once approved by the Board, the revision will be sent to the KDE for review.

• Amended Staffing Plan for 2019-2020.March2019

Approve the amended 2019-2020 Staffing Plan as presented.

Motion Passed:  Approve the amended 2019-2020 Staffing Plan as presented. passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

Bullitt Lick Middle School Principal Kevin Connors requests permission to add one day to his previously approved two certified intervention teachers that are working two days a week. This additional day will be funded from the Bullitt Lick Middle School SBDM funds. In addition, Mr. Connors requests the Board amend the previous request of seven hours per day to six and a half hours per day. This will eliminate the need to offer health insurance benefits to the retired teachers hired for the positions. The overall goal is to have two teachers working six and a half hours per day three days a week. 

• Additional Day for Intervention Teachers.BLMS

Approve the request to add a day to the two certified intervention teachers' weekly schedule and amend the hours to six and a half hours per day.

Motion Passed:  Approve the request to add a day to the two certified intervention teachers' weekly schedule and amend the hours to six and a half hours per day. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mr. Darrell Coleman.

Any school labeled as Comprehensive Support Improvement (CSI), under the new accountability system, is required to submit a turnaround plan after audit results have been delivered by the Kentucky Department of Education. The Turnaround Plan consists of revising and/or adjusting the Comprehensive School Improvement Plan (CSIP) within 30 days of the release of audit findings. The school must present the Turnaround Plan to the Board of Education for approval and then submit it to the Commissioner of Education for approval. Included are the plans for Shepherdsville Elementary and Bullitt Lick Middle School. There is also a summary of revisions/adjustments (from each principal) to each school's CSIP based on the audit findings. Approval of Shepherdsville Elementary and Bullitt Lick Middles Schools' Turnaround Plan is requested to ensure submission to the Commissioner of Education for final approval.

• Turnaround Plans.SES.BLMS

Approve the Turnaround Plans for Shepherdsville Elementary and Bullitt Lick Middle Schools as presented.

Motion Passed:  Approve the Turnaround Plans for Shepherdsville Elementary and Bullitt Lick Middle Schools as presented. passed with a motion by Mrs. Diane Thompson and a second by Mrs. Lorraine McLaughlin.

Requested is approval for the BCPS County-Wide Graduation day to be held on Saturday, June 1, 2019, at Broadbent Arena at the Kentucky Fair and Exposition Center. The following is the requested order and times based on the rotation schedule:

North Bullitt High School       11:00 a.m.

Bullitt Central High School     2:00 p.m.

Bullitt East High School          5:00 p.m.

• 2019 Graduation Date

Approve the 2019 Graduation date, times and location as presented.

Motion Passed:  Approve the 2019 Graduation date, times and location as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

The Local Planning Committee conducted a meeting on March 20, 2019 to review the Draft District Facility Plan (DFP) to include KDE's review and suggestions. Once the Local Planning Committee votes to accept the Draft District Facility Plan, a final Public Forum will be held on Monday, March 25, 2019 at 5:30 p.m. (Prior to the Local Board Meeting) for any final comments before submitting the Draft to the Bullitt County Board of Education. 

• DRAFT DFP.03-22-19

Approve the Draft District Facility Plan as presented

Motion Passed:  Approve the Draft District Facility Plan as presented passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

Enter executive session as authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation.

Motion Passed:  Enter executive session as authorized by KRS 156.557(6)(c) for preliminary discussions related to the evaluation of the Superintendent by the Board or between the Board and Superintendent prior to the summative evaluation. passed with a motion by Mrs. Diane Thompson and a second by Mrs. Lorraine McLaughlin.

Exit executive session and resume regular session.

Motion Passed:  Exit executive session and resume regular session. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mrs. Diane Thompson.

Adjourn at _:__ p.m.

Motion Passed:  Adjourn at 7:25 p.m. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.