1. Add to Consent Items lists of Grants and Donations

2. Add to Consent Items - Construction BG-1 for the Bernheim Middle School Wastewater Project

• BG-1 BMS Wastewater Project
• Grants.Donations.Jan.2019.pdf

Adopt the agenda as amended.

Motion Passed:  Adopt the agenda as amended. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

• Board Team Commitments

• High school musicians who auditioned and qualified for the 2019 Kentucky Music Educators Association All-State Band and Orchestra: Bullitt East - Maaike van der Veer (flute); Ashley Campbell (clarinet); Austin Lucas (tenor sax); Michael Coleman (French horn); Owen Parrish (trombone); and Patrick Mahoney (euphonium); and North Bullitt - Mackenzie Conn (oboe).
  
  
• Educators earning certification from the National Board for Professional Teaching Standards - Michael DiEnno, Shannon Johnson, Traci Moore, Casey Olive, and Erica Wilson of Lebanon Junction Elementary School; Lana Dixon of Mt. Washington Elementary School; Jessica Green of Overdale Elementary School; and Mark Ledford of Bullitt Central High School.

• Presentations.Congrats.Jan 2019

• BLMS Arch.Update

• Signin for Audience Comments.January 2019.pdf

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on January 22, 2019, which is available online.

Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on January 22, 2019, which is available online. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mrs. Diane Thompson.

• Jan. 2019 Financial Reports Memo

• BALANCE SHEET REPORT DEC 2018

• MONTHLY FINANCIAL RPT DEC 2018

• AP CHECK RECON DEC 2018

• PAID WARRANT REPORT DEC 2018

The Board approved School Food Services' request to solicit bids for a new freezer at North Bullitt High School at the October 2018 meeting. The bid opening was held at 1 p.m. on December 26, 2018, in the School Food Service office. Only one bid submission was complete; therefore, SFS requests permission to accept the bid by Manning Brothers Food Equipment Company. 

• SFS Bid Freezer for NBHS

Permission to solicit bids for the security upgrades at the Riverview Opportunity Center is requested. Upon approval, advertisements will begin on January 30th and continue through February 11th. Plans and specifications may be obtained from Lynn Imaging. A pre-bid conference is scheduled for February 7th at the Bullitt Alternative Center. The bid opening will occur on February 19th at 1:30 p.m.

• Bids.ROC Security Upgrades.pdf

Permission to solicit bids for the security upgrades at the Bullitt Alternative Center is requested. Upon approval, advertisements will begin on January 30th and continue through February 11th. Plans and specifications may be obtained from Lynn Imaging. A pre-bid conference is scheduled for February 7th at the Bullitt Alternative Center. The bid opening will occur on February 19th at 2:00 p.m.

• Bids.BAC Security Upgrades.pdf

* All travel by commercial carrier is due to schedule/cost.

• TripID=9207
• TripID=9224
• TripID=9242
• TripID=9244.pdf
• TripID=9248
• TripID=9249
• TripID=9251
• TripID=9254
• TripID=9255
• TripID=9258
• TripID=9266
• TripID=9270
• TripID=9271
• TripID=9272
• TripID=9273
• TripID=9277
• TripID=9278
• TripID=9279
• TripID=9290
• TripID=9294
• TripID=9298
• TripID=9318.pdf

• December 17, 2018 - DRAFT Minutes.pdf

• January 14, 2019 - DRAFT Minutes.pdf

This BG-4 Contract Closeout Form was prepared and submitted by Insulated Roofing Contractors for the Bernheim Middle School Spray Foam Project. The BG-4 includes the costs associated with the total construction costs and is $278,175.97. This amount is reflected on the BG-1 and coincides with district and KDE records. 

• BG-4 BMS Spray Foam Project.

Presented is the initial BG-1 for the Bernheim Middle School Wastewater Project. The district leadership team, through consultation with the City of Shepherdsville, Bullitt County Fiscal Court, Bullitt County Health Department and the Division of Water, will contract with Strand Associates to design a wastewater package plant as well as a sewer line connection to determine the most expedient and cost effective means to resolve the wastewater issues at Bernheim Middle School. A design contract will be presented at the February Board meeting for Strand Associates. 

• BG-1 BMS Wastewater Project

Stephanie Barnett – Nurse – District Wide – Ms. Barnett requested leave without pay for the dates of December 11–20, 2018.  She has used all her accrual leave time and does not qualify for FMLA.

 Heather Bewley – Teacher – Bullitt Central – Ms. Bewley requests leave without pay for the dates of January 17- 31, 2019.  She is using 6 weeks of FMLA.

Amanda Calderon – Instructional Assistant – District Wide – Ms. Calderon requests leave without pay for the dates of November 27, 28 and December 4, 2018.  She has used all her available accrual leave time and does not qualify for FMLA.

Bobbie Castleman – Custodian – Eastside Middle – Mr. Castleman requests leave without pay for the dates of December 13–20, 2018.  He is using 8 weeks of FMLA.

Joseph Kegan Davis – Teacher – Bernheim Middle School – Mr. Davis requests leave without pay for the dates of September 14–28, 2018, January 11, March 8, April 26, and May 17, 2019.  All per his military orders.

Lesa Duncan – Computer Maintenance Tech – Central Office – Ms. Duncan requests leave without pay from January 15, 2018 – TBD.  She has used all her FMLA leave time.

Crystal Hadley – Instructional Assistant – Roby Elementary – Ms. Hadley requests leave without pay for the date of November 19, 2018.  She used all her available accrual leave time and does not qualify for FMLA.

Janna Johnson – Teacher – North Bullitt High School – Ms. Johnson requests leave without pay for the dates of December 11–13, 2018.  She has used all her available accrual leave time.  She is using her 12^th week of FMLA.

Amanda Joseph – Teacher – Zoneton Middle School – Ms. Joseph requests leave without pay for the dates of December 14, 2018 to January 31, 2019.  She has used all her accrual leave time and does not qualify for FMLA.

Sarah Mills – Teacher – Old Mill Elementary School – Ms. Mills requests leave of absence beginning January 2, 2019 – through the end of the 2018/2019 school year. 

Hayley Noe – Bus Driver – Transportation – Ms. Noe requests leave without pay for the dates of January 28 – February 8, 2019.  She is using 8 weeks of FMLA.

Maegan Tepe – Teacher – Bernheim Middle School – Ms. Tepe is anticipating an absence without pay later in the year.  She will using her personal leave first.  No dates at this time.

• January 2019 Leave of Absence Requests

Employment records for both the certified and classified personnel for the period of December 2018 to January 2019 are submitted for the Board’s information and inclusion in the minutes of this meeting.

This Memorandum of Agreement allows the BCPS Swim Team to continue using the Ralph Wright Natatorium at the University of Louisville. The MOA will conclude on February 28, 2019. The cost is $3,444 for the use of the facility for one hour on the 43 days listed as practice days. Additional information is provided. 

• UL MOA Ralph Wright Natatorium.Swim.Team

Presented is a Memorandum of Agreement with Dr. Madison Ryle to allow him to serve as medical director for the AED program in Bullitt County Public Schools. There is no cost associated with this agreement per discussion with Dr. Ryle. 

• AED Program 2019

Presented is a contract with DAROB, Inc. to continue providing OSHA approved biohazard containers to the schools and transportation office. They will also provide pick-up and disposal of all medical waste per OSHA regulations. DAROB, Inc. is the district’s current provider and the contract is automatically renewable; however, they will not be charging a rate increase this year so a new contract is submitted as confirmation.

• Medical.Waste Disposal.2019

The agreement with the Transit Authority of River City (TARC) requests continued use of the parking lot at the Old Shepherdsville High School location for the park and ride bus transportation service. Many local citizens utilize this service on a regular basis with no interruption to the daily operations of the district. The Liability Insurance Certificate is provided. The agreement has been reviewed by Buckman, Farris and Mills and is acceptable as to form and legality.

• TARC Agreement 2019

This contract initiates and implements a strategic planning process that is based on the following four key insights with rationales identified by CF Educational Solutions:

• Future Ready Graduates
• Continuous Improvements
• Technology Integration
• Parent and Business Engagement

The total cost of this work is $59,000 plus 10% in anticipated out of pocket expenses and travel over a 12-month period paid in monthly installments. Funding will be secured through Beam funds for the remainder of the 2019 fiscal year which is a total of $20,000. This is in alignment with the Beam funding contract guidelines on the "First Addendum to In-Lieu of Tax Payment Agreements" which states, "to provide deeper learning experiences for students and teachers based on competencies that combine academic, social/emotional and work essential skills for all students." The strategic planning process will be anchored in the Profile of a Graduate along with the above key insights will improve programming alignment with the mission, vision, and beliefs in turn creating experiences for student to increase transition readiness along with competencies for life success. This contract has been reviewed by Buckman, Farris and Mills, Inc. Please see additional information provided.

• CF Educational Solutions.pdf

Because Hilliard Lyons has served or will serve as our financial advisor, they are legally required to make certain disclosures to their clients regarding potential conflicts of interest and provide a form of their engagement letter prior to providing any advice. A detailed list of the actual or potential conflicts of interest of which they are aware and a form of their standard engagement letter are provided. These documents are for disclosure purposes only. Each bond sale will include the specific schedule of fees relating to that issue. Eric Farris has reviewed the plan and it is acceptable as to form and legality.

• Hilliard Lyons Municipal Advisor Disclosures

The Shepherdsville Elementary School Family Resource Center would like to partner with the Metro United Way to build twin beds for any student in need of one. Provided is an agreement outlining terms. Volunteers will use supplies donated by 84 Lumber. 

Metro United Way and the Shepherdsville Elementary School FRC, Traci Gould request to form a partnership to supply beds, mattresses, bed linens, pajamas and stuffed animals to approximately 50 SES children. Also participating in this project are approximately 25 community partners, including the fire department, police department, Park Community Credit Union, Jim Beam, JOM Pharmaceuticals, and Amazon. The Bullitt County Area Technology Center will also participate in the Build-A-Bed project by cutting materials and drilling holes in the materials for assembly purposes. All donated money will be collected and accounted for by Metro United Way. Any unused money will go towards future Build-A-Bed projects in Bullitt County.

Bullitt Central High School requests permission to allow the Chess Teaching and Performance to use their facility on February 23, 2019, from 7:00 a.m. to 7:00 p.m. to hold a chess tournament. The Application and Agreement Form and Liability Insurance Certificate are provided.

• BCHS Chess Teaching.Performance

Bullitt Central High School requests permission to allow the Grand Lodge of Kentucky to use their auditorium March 2, 2019, from 4:00 p.m. to 9:00 p.m. to hold a District Meeting. The Application and Agreement Form and Liability Insurance Certificate are provided.

• BCHS Grand Lodge Meeting

The Salt River Area Office of the Cabinet for Health and Family Services requests permission to continue the use of district facilities for January 29, 2019, to January , 2020, as a shelter in the case of a local emergency and/or disaster. Facilities Director Mark Mitchell will be the contact person for the district. 

• DistrictUse.Cabinet Health.Family.Services.2019

Overdale Elementary School Principal Dana Brown requests permission to paint a tree mural in the main lobby of the school. Similar to other schools, this mural will promote a positive climate/culture by displaying staff/students pictures together as a family. This creates and supports the district initiatives through Positive Behavior Interventions and Support Programs. All supplies for the project, including paint, pictures and frames, will be donated by Ms. Brown. The cost to hire the painter is $400 and will be covered through Fund 22.

• OES Tree Mural

Cedar Grove Elementary Principal Bryan Flachbart requests approval to allow the Cedar Grove Youth Football Board to regrade the practice football field behind the school. The Football Board wishes to till, back-fill dips and divots, and level the yard behind the school, which is being used for outdoor activities as well as the practice field for student athletes. In its current condition, pockets of the yard gather water and are, at times, excessively muddy. The Football Board agrees to cover all costs associated with the work including surveying the site for underground utilities and has required insurances to perform the work. This work would take place when school is not in session. All work will be coordinated through the Department of Facilities.

• CGES Football Field Regrading Project.pdf

Cedar Grove Elementary School Principal Bryan Flachbart requests permission to allow the CGES PTO to enter into an agreement with Studio Kremer Architects for guidance renovating the courtyard space at the school. The PTO plans to develop a shopping list of schematic designs to create functional, instructional spaces in this area. Using a design professional provides clear direction based on space utilization, existing site conditions (above and below ground) and KDE requirements. All expenses relating to this project will be covered by the Cedar Grove PTO.

• CGES Courtyard Renovation

The Department of Facilities has submitted lists of electronic items to be declared surplus. Upon approval, these items will sold at auction or recycled as per district policy.

• Surplus.Items.Jan.2019.pdf

Parents have requested a modified attendance schedule for their student with disabilities: Student 1819-05. This student is identified by number in order to maintain confidentiality. There is documentation of medical necessity for the modified schedule, and the modified schedule has been recommended for approval by the Admissions and Release Committee (ARC). Full documentation is on file in the office of the Director of Special Education.  

The following schools have submitted additional fundraiser requests for approval:

Overdale Elementary School       Mt. Washington Elementary School       Bullitt Lick Middle School

Eastside Middle School               North Bullitt High School                       Zoneton Middle School

Bullitt East High School              Old Mill Elementary School                   Lebanon Junction Elementary School

• Additional Fundraiser Requests.Jan.2019

Presented is the College/Career Handbook and Curriculum Guide that includes changes for the 2019-2020 school year. The changes have been reviewed by High School Principals, CCR Coaches, and High School Counselors. Each SBDM Council has reviewed and approved their course offerings. This is a working document for student scheduling and informational purposes. Major changes include updated School Leadership, Transition Readiness changes, and Career Pathway Offering Changes.

• 2019-2020 Curriculum Guide

• Grants.Donations.Jan.2019.pdf

In accordance with Senate Bill 35, it is required to have board approval to move a kindergarten student for the purposes of state funding due to kindergarten being half day. Bently Lamoureaux has completed the required assessments and met the criteria for acceleration at the district level according to BCPS district policy and procedure. Board approval for kindergarten students to accelerate grades is an additional step required by the state. Upon approval, the district will be allowed to fill out the KDE Accelerated Placement Request Form and move forward with accelerating this student.

Approve the request to accelerate kindergarten student Bently Lamoureaux to first grade.

Motion Passed:  Approve the request to accelerate kindergarten student Bently Lamoureaux to first grade. passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

Per Policy 09.1221, Part-Time Students, only fifth year high school students shall be eligible for part-time status and require Board approval. There is documentation during the student's senior year that the ARC discussed the option of a part-time status. This was not approved at the time. One September 12, 2018, the ARC met again and determined it was in the student's best interest to only attend school part of the day. The student is missing a few credits, but can come to school to complete them Monday through Friday, from 7:30-11:00 a.m., while maintaining gainful employment. The student is not college or career ready but has completed the alternate petition in front of a panel at Bullitt East High School.

Approve the request for this BEHS student for part-time status retroactive to September 12, 2018.

Motion Passed:  Approve the request for this BEHS student for part-time status retroactive to September 12, 2018. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

Three students have submitted Hardship Graduation Requests for various circumstances. Additional information on each is available under separate cover for the Board's review.

1. Megan Ann Miller, Bullitt Central High School

2. Prince Charles Michael Reed, III, Bullitt Alternative Center/Bullitt East High School

3. William Gavin Embry, Bullitt Alternative Center/North Bullitt High School

4. Noah Foster, Bullitt Alternative Center/North Bullitt High School

Approve the hardship graduation requests for the four students listed above

Motion Withdrawn:  Approve the hardship graduation requests for the four students listed above was withdrawn by Mr. Darrell Coleman.

Motion to Amend Passed:  To amend the motion from: "Approve the hardship graduation requests for the four students listed above" to: "Approve the hardship graduation requests for the four students listed above with the understanding that early graduation signals the forfeiture of all other school-sponsored events, including participation in graduation ceremonies." passed with a motion by Mrs. Debby Atherton and a second by Mrs. Diane Thompson.

KRS 158.856 requires that recommendations to support student wellness be presented to the Board annually 60 days following the presentation of the Student Nutrition and Physical Activity Report. Attached are the recommendations for school year 18-19. These recommendations require no action by the Board and are reflective of the District's Wellness Initiative.

• 2018-2019 Wellness Recommendations.pdf

For review and comment only; no action by the Board required.

Pursuant to KRS 160.470 (6)(a), the Board of Education is required to publicly examine anticipated revenues and expenditures for Fiscal Year 2020 by January 31, 2019.  Submitted is the draft budget containing these items.  No certification is required to be submitted to the Kentucky Department of Education, but the minutes of record must reflect presentation of the draft budget. The budget cycle begins with the Draft Budget. At this time, each department submits their budget projections for the upcoming fiscal year. These projections have been included with no revisions made to the original departmental requests. The CERS employer contribution rates were approved by the Kentucky Retirement Systems Board of Trustees and will be in effect on July 1, 2019. The combined rate (pension and insurance) increased from 21.48% to 24.06%, which is a substantial increase from the previous fiscal year. The draft budget is prepared only as an estimate. Total Projected General Fund Budget is $131,380,500.76. This does include budgets for On Behalf expenses. All Departmental Budgets will have to be scrutinized for savings prior to the Tentative Budget submission, as the Fund 1 General Fund Budget is not balanced. The General Fund is out of balance by $4,097,452.05. The Draft Budget only includes General Fund, Capital Outlay Fund 310, Building Fund 320, and Food Service. The total Draft Budget as presented is $152,464,097.31. In May, the Tentative Budget will be submitted that will have a more accurate reflection of all revenue and expenses for the upcoming school year.

• DRAFT Budget FY 2020

For review and comment only; no action required by the Board.

Pleasant Grove Elementary School Principal Beau Johnston requests permission to hire an Instructional Tutor for five hours a day for the remainder of the 2018-2019 school year. The Instructional Tutor will provide comprehensive assessments, evaluations, and instruction to meet the needs of the students. The position will be paid from PGES SBDM funds.

• PGES Instructional Tutor Request

Approve the request to hire an instructional tutor for PGES for the remainder of the 2018-2019 school year

Motion Passed:  Approve the request to hire an instructional tutor for PGES for the remainder of the 2018-2019 school year passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

Submitted is the district Staffing Plan for the 2019-2020 school year. The only change is a section addressing the addition of two elementary assistant principals due to school needs. Once approved by the Board, it will be sent to the KDE for review.

• 2019-2020 Staffing Plan

Approve the 2019-2020 Staffing Plan as presented.

Motion Passed:  Approve the 2019-2020 Staffing Plan as presented. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mrs. Diane Thompson.

Bullitt Central High School has a student with an Individualized Education Plan (IEP) that requires participation in Performance Based programming through an off-campus, on-line curriculum under the supervision of a certified special education staff member for three 55 minute session per week at the library. These sessions would take place after school hours. Requested is the addition of this extra duty position for Bullitt Central High School, to be funded through the IDEA Budget at a rate of $30/hour. Anticipated is the need for this position and funding in place for the duration of this school year, as well as through May 2020. This student's programming will be evaluated throughout this time to gauge effectiveness; as evidenced by progress monitoring data associated with IEP goals. Should this position no longer be needed, the Director of Special Education will notify the Director of Human Resources. 

• BCHS SpEd Extra Duty Position

Approve a special education extra duty position to meet the needs of a student as requested

Motion Passed:  Approve a special education extra duty position to meet the needs of a student as requested passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.

This procedure allows families to apply for early entrance to kindergarten. Last year 40+ children were screened and not one of these children qualified for early entrance to kindergarten. This has caused frustration for families. In addition, it takes a lot of manpower to give and score these assessments. Although, high expectations should be in place for early entrance, it should not be impossible. Therefore, Ms. Hamilton requests approval to revise the scores required on the screener assessments from 95 percentile to 88 percentile to allow more access to early entrance to kindergarten. The completed application date has been revised as well, from April 1st to April 15th. This revision has been reviewed by Eric Farris and Amanda Hale with KSBA.

• Revised Proc. 09.121AP.21.pdf

For review and comment only; no action required by the Board.

In order to align the Kindergarten Exit Criteria with the BCPS Early Reading Assessment Protocol, Ms. Hamilton requests replacing the MAP reading assessment with the Phonological Awareness Skills Screener. This assessment is given to students three times a year and is used to drive instruction. Kindergarten students are also given the Brigance in August as well as the Developmental Reading Assessment in the winter and spring. This revision has been reviewed by Eric Farris and Amanda Hale with KSBA.

• Revised 08.22 AP.2 Kingergarten Exit Criteria Guidelines

For review and comment only; no action required by the Board.

Provided are the Comprehensive School Improvement Plans for each school in the district for the 2018-2019 school year. These plans have been reviewed and approved by the Directors of Elementary and Secondary Education and also the Assistant Superintendent for Student Learning. Each plan was entered and edited in dProve as requested by KDE.

• 1.CSIP 2018-2019 Memo
• BMS
• BES
• BCHS
• BEHS
• BLMS
• CGES
• CES
• EMS
• FES
• HMS
• LJES
• MES
• MWES
• MWMS
• NES
• NBHS
• OMES
• OES
• PGES
• RES
• SES
• ZMS

Approve the 2018-2019 CSIPs as presented.

Motion Passed:  Approve the 2018-2019 CSIPs as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

Presented is the 2018-2019 Comprehensive District Improvement Plan (CDIP). This plan has been entered and edited in eProve as requested by KDE.

• CDIP 2018-2019

Approve the 2018-2019 CDIP as presented.

Motion Passed:  Approve the 2018-2019 CDIP as presented. passed with a motion by Mrs. Diane Thompson and a second by Mrs. Lorraine McLaughlin.

Adjourn at _:__ p.m.

Motion Passed:  Adjourn at 7:07 p.m. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.