Bullitt County Public Schools
September 24, 2018 6:00 PM
REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION
1. CALL TO ORDER
2. ADOPT THE AGENDA with the following changes:
Rationale

1. Add to Consent Items - Two Grants ($300,000 & $500)

2. Add Executive Session after New Business as authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel and as authorized by KRS 61.810(1)(k) to discuss matters which state law specifically requires to be conducted in privacy under 703 KAR 5:080.

Attachments
Recommended Motion

Adopt the agenda as amended.

Actions Taken

Motion Passed:  Adopt the agenda as amended. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mr. Darrell Coleman.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
3. PRESENTATIONS
3.a. The Pledge of Allegiance
Diane Thompson
Rationale

Image result for the pledge of allegiance

3.b. Review Board Team Commitments
Diane Thompson
Rationale

3.c. Reminder to Register to Address the Board
John Roberts
3.d. Work at UPS and Graduate College Debt-Free - Mr. Blake Allen
3.e. Innovative Programs at the Area Technology Center
Darrell Vincent
3.f. BLMS Renovation/Addition Update by Cate Noble Ward of Studio Kremer Architects
Attachments
4. COMMUNICATIONS
4.a. Audience Comments
Rationale

4.b. Superintendent's Report
Jesse Bacon
Rationale

Introduction of Tony Roth, Director of Transportation

October Work Session and Monthly Meeting Dates

4.b.1. Board Volunteer Requested for the 2019-2020 School Calendar Committee
Ruth Esterle
Attachments
4.b.2. Board Volunteer Requested for the Bus Driver Manual Review
Joe Shepherd
Attachments
4.c. Other Items from the Board
Rationale

5. CONSENT ITEMS
Rationale

Recommended Motion

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on September 13, 2018, which is available online.

Actions Taken

Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on September 13, 2018, which is available online. passed with a motion by Ms. Dolores Ashby and a second by Mr. Darrell Coleman.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
5.a. Financial Reports
Lisa Lewis
Attachments
5.a.1. Balance Sheets for All Funds
Attachments
5.a.2. Monthly Summary Report for Period
Attachments
5.a.3. AP Check Reconciliation Register
Attachments
5.a.4. Detailed Paid Warrant Report
Attachments
5.b. Bids
Rationale

5.b.1. Acceptance of Proposal from Ross Tarrant Architects for Design Professional Services - KFICS and DFP
Mark Mitchell
Rationale

The Department of Facilities requests the Board accept the proposal from Ross Tarrant Architects for design professional services relating to the Kentucky Facilities Inventory Classification System (KFICS) and the District Facility Plan (DFP). On September 13, 2018, proposals were received from the following architectural firms:

  • Ross Tarrant Architects
  • Sherman Carter Barnhart Architects
  • Studio Kremer Architects
  • Summit Architectural Services

After full review and consideration of the proposals, the proposal submitted by Ross Tarrant Architects reflects the most responsive proposal and aligns with the best interest of the district. The cost for providing these services is not-to-exceed $59,500.00 and has been included in the FY19 working budget.

Attachments
5.c. Travel
Adrienne Usher
Rationale

* All travel by commercial carrier is due to schedule/cost.

 

 School Group Date Event Location $ Travel by: TRIP#
Bernheim Middle  8th Grade 3/25-29/18 8th Grade Trip Washington, D.C. $699 Anchor or Miller (TBD)  8733
Brooks Elementary  Kindergarten 11/7/18 Louisville Zoo Louisville, KY -0- Miller Transportation 8763
Bullitt Central HS Advanced/Select Choir 9/26/18 All State Auditions Central Hardin HS., Cecilia, KY $10 Miller Transportation 8681
Ag Class/FFA 11/9/18 North American Rodeo Freedom Hall, Louisville, KY $10 Miller Transportation 8651
Boys Basketball 12/19-22/ 2018 Tournament at Gatlinburg Pittman HS Gatlinburg, TN -0- BOE Vans/Parents 8646
Girls Soccer 10/3/18 Fort Knox HS Fort Knox, KY -0- Jefferson Transportation 8678
  Emergency Procedures Class  11/14/18 Pulse of Surgery @ KY Science Center Louisville, KY $20 Jefferson Transportation 8735
Bullitt East HS Journalism & Yearbook 10/31-11/04/18 Chicago NSPA/JEA National Conference Chicago, IL $600 BOE Vans / Charter Bus 8653
AP Government 12/11/18 We The People Debates @UL Louisville, KY $11 Miller Transportation 8652
Drama & Speech Classes 12/04/18 A Christmas Carol @ Actors Theatre Louisville, KY $18 Miller Transportation 8682
Baseball Team 3/29-4/6/19 Disney Spring Break Trip Orlando, FL -0- BOE Vans/ Charter Bus 8698
  Cheerleading  2/8-12/19 Cheer Nationals Lake Buena Vista, FL -0- Southwest Airlines 8716
Crossroads Elementary  Kindergarten 10/19-18 Hubers Farm Borden, IN $15 Miller Transportation 8632
Eastside Middle  8th Grade 12/12/18 A Christmas Carol @ Actors Theatre Louisville, KY $20 Miller Transportation  8648
  7th/8th All District Band Members  1/11/19 All District Band Shelbyville, KY $15 Jefferson Transportation 8738
Freedom Elementary  4th Grade 10/29/18 Mammoth Cave Mammoth Cave, KY $15 Miller Transportation 8744
  1st Grade  10/15/18 Gallrein Farms Shelbyville, KY $12 Miller Transportation 8752
Hebron Middle  8th Grade 3/25-29/ 2019 Jefferson Memorial, Mt. Vernon, US Capitol, White House, etc.  Washington, D.C. $699 Smart Student Travel  8621
JROTC Club W/NBHS JROTC 9/27/18 Land Navigation @ Camp Crooked Creek Clermont, KY -0- Miller Transportation 8635
  Discovery School - 8th Grade  2/13/19 IdeaFestival @WKU Bowling Green, KY  $20 Miller Transportation 8715
  Discovery School 6th Grade  02/06/19 Signing of GT Proclamation Frankfort, KY $9 Miller Transportation 8714
  Discovery School - 6-8 Grades   10/25/18 Cave Hill Cemetery Louisville, KY $8 Miller Transportation 8781
Mt. Washington Elementary 

5th Grade

Kindergarten

4/12/19

10/26/18

 Junior Achievement Biztown

Gallrein Farms

Louisville, KY

Shelbyville, KY

$16

$14

Miller Transportation

Miller Transportation

8728

8785

Mt. Washington Middle  8th Grade 11/2/18 Stage One: Frankenstein Louisville, KY $20 Miller Transportation 8717
North Bullitt HS  JROTC 10/20/18 Drill Meet in Pulaski County Somerset, KY -0- Miller Transportation 8697
  Girls Basketball  12/26-30/ 2018 Christmas Trip 2018 St. Petersburg, FL -0-  BOE Vans  8722
Old Mill Elementary  3rd Grade 9/27/18 Squire Boone Caverns Mauckport, IN $17 Miller Transportation 8639
  Ben Franklin Academy  9/28/18 Richmond Pow Wow Richmond, KY $18 Miller Transportation 8736
Overdale Elementary 1st Grade 11/2/18 Kentucky Science Center Louisville, KY $16 Miller Transportation 8645
  Kindergarten  10/26/18 Hinton's Orchard Hodgenville, KY $13 Miller Transportation 8789
Pleasant Grove Elementary  4th Grade 10/18/18 Fort Harrod State Park Harrodsburg, KY $20 Miller Transportation 8718
  Kindergarten  10/16/18 Brewer Farms  West Point, KY $15 Miller Transportation 8730
Riverview Opp. Center BAMS 9th/10th

1/9/19

 2/6/19    3/6/19

3/20/19    4/10/19 4/24/19

Bernheim Forest Clermont, KY -0- Miller Transportation 8683
  Beta Club  1/13-15/ 2019  BETA State Convention  Louisville, KY $150 Miller Transportation 8693
    10/10-12/ 2018 BETA Leadership Conference Sevierville, TN $150 BOE Van 8784
               
               

Attachments
5.d. Minutes
Jesse Bacon
Rationale

5.d.1. August 27, 2018 - Monthly Meeting
Attachments
5.d.2. September 10, 2018 - KSBA Training & Tax Rate Hearing
Attachments
5.e. Construction Items
Bret Highley / Mark Mitchell
5.e.1. MES Certificate of Completion
Bret Highley
Rationale

Presented for the Board's acceptance is the Certificate of Completion for the Maryville Elementary School Addition/Renovation Project BG 15-106. The work performed under this contract has been reviewed and found to be to the architect's knowledge satisfactory and substantially complete. The Warranty Date and Date of Commencement are both January 20, 2017.

Attachments
5.e.2. Studio Kremer Architects AIA Contract for ROC Security Vestibule
Mark Mitchell
Rationale

This contract with Studio Kremer Architects is for architectural services for the Riverview Opportunity Center security vestibule project. As per 702 KAR 4:160 (4)(1)(a), the Board may select a firm for architectural services without formal proposals through negotiation with an architectural firm of its choice. The contract has been reviewed by Eric Farris. The fee for the architectural services is $2,523.35 and included in the BG-1 approved last month. Upon approval, the contract will be uploaded into FACPAC for KDE review and approval. 

Attachments
5.e.3. Studio Kremer Architects Contract - BAC Security Vestibule
Mark Mitchell
Rationale

This contract with Studio Kremer Architects is for architectural services for the Bullitt Alternative Center security vestibule project. As per 702 KAR 4:160 (4)(1)(a), the Board may select a firm for architectural services without formal proposals through negotiation with an architectural firm of its choice. The contract has been reviewed by Eric Farris. The fee for the architectural services is $3,063.67 and included in the BG-1 approved last month. Upon approval, the contract will be uploaded into FACPAC for KDE review and approval. 


Attachments
5.f. Human Resources
Jennifer Wooley
Rationale

5.f.1. Leaves of Absence Requests
Rationale

Holly Cain – Instructional Assistant – Freedom Elementary School – Ms. Cain requests leave without pay for the date of August 16, 2018.  She has a non-medical issue.  She does not earn accrual leave time.

Joseph Cichan – Lunchroom Monitor – Old Mill Elementary – Mr. Cichan requests leave without pay for the date of August 30, 2018.  He does not earn accrual leave time.  He had a medical issue.

Andrea Collins – Lunchroom Monitor – Brooks Elementary School – Ms. Collins requests leave without pay for the dates of August 15 and 20, 2018.  She had a medical issue.  She does not earn accrual leave time.

Tine Denner – Lunchroom Monitor – Mt. Washington Middle School – Ms. Denner requests leave without pay for the date of August 29, 2018.  She does not earn accrual leave time.  She had a medical issue.

Kathy Howard – Lunchroom Monitor – Roby Elementary School – Ms. Howard requests leave without pay for the date of August 21, 2018.  She does not earn accrual leave time.  She had a non-medical issue.

Angela Krogulski – Lunchroom Monitor – Zoneton Middle School – Ms. Krogulski requests leave without pay for the dates of August 17, and 20–23, 2018.  She does not earn accrual leave time.  She had a medical issue.

Leah Monks – Pleasant Grove Elementary School – Ms. Monks requests leave without pay for the date of August 14, 2018.  She had a medical issue.  She does not earn accrual leave time.

David Pate – Home Bound Teacher – District Wide – Mr. Pate requests leave without pay for the dates of September 20 and 21, 2018.  He will be using his accrual leave time.  He has a non-medical issue.

Clarissa Polson – Teacher – Old Mill Elementary – Ms. Polson requests leave without pay for the dates of September 5– October 26, 2018.  She is using 9 weeks of FMLA.

Stephanie Thomas – Lunchroom Monitor – Roby Elementary School – Ms. Thomas requests leave without pay for the dates of August 16 and 27, 2018.  She does not earn accrual leave time.  She had a non-medical issue and a medical issue.

Jessica Thompson – Teacher – Nichols Elementary – Ms. Thompson requests leave without pay for the dates of September 10 – November 28, 2018.  She is using 12 weeks of FMLA.

Paige Wray – ESS Daytime Instructional Assistant – Maryville Elementary – Ms. Wray requests leave without pay for the date of August 24, 2018.  She does not earn accrual leave time.  She had a medical issue.

 

Attachments
5.f.2. Entry of the Employment Records in the Minutes of Record
Rationale

Employment records for both the certified and classified personnel for the period of August 7, 2018, through September 13, 2018 are submitted for the Board’s information and inclusion in the minutes of this meeting.

5.g. Contracts
Becky Sexton
Rationale

5.g.1. JCTC MOA - Dual Credit Courses
Lee Barger
Rationale

This Memorandum of Agreement with Jefferson Community and Technical College is for the 2018-2019 school year to set forth terms and conditions for awarding dual credit to Bullitt County students who are enrolled in Dual Credit Courses within the high school setting.

Attachments
5.g.2. SmartFox Solutions LLC MOA
Jesse Bacon
Rationale

This memorandum of agreement will provide planning and communication services by SmartFox Solutions LLC. The agreement is effective October 1, 2018 to June 30, 2019. Joe Mills reviewed the MOA.

Attachments
5.g.3. Disclosure of Free and Reduced Price Information Agreement
Angela Voyles
Rationale

The Disclosure of Free and Reduced Price Information Agreement permits School Food Service to share eligibility information to students to BCPS employees. This information is considered highly confidential and can only be made available to those identified in the agreement as having a "need to know" in order to perform their job. Prior to School Food Service providing any confidential information, BCPS employees identified in the agreement are required to sign an Employee Affidavit of Nondisclosure form which states they agree to keep all student free and reduced price meal eligibility information confidential. 

Attachments
5.g.4. WestED MOU
Lee Barger
Rationale

WestEd is a not-for-profit educational research agency. The purpose of the Memorandum of Understanding it so allow Destiny Amiott, STEM teacher at Bernheim Middle School and her STEM students to participate in a research project funded by the National Science Foundation. Data from middle school life science concepts and investigation practices for ecosystems will be collected from formative assessments during SimSciencists gameplay opportunities. Please see the additional documentation provided.

Attachments
5.g.5. Envision Learning Partners Contract
Adrienne Usher
Rationale

This contract is for professional development/consulting services with Envision Learning Partners from Oakland, California. Envision Learning Partners provides consulting for college and career readiness assessment systems, K-12 by assisting districts and schools with the creation of graduate profiles aligned to competency-based assessments. The total cost for these services is $3,750 including travel. Funding is available in Title II funds. Eric Farris has reviewed the contract. 

Attachments
5.g.6. Verizon Agreement for Crossroads - Old Mill FRC
Jim Jackson
Rationale

Principal Les McIntosh requests permission for the FRC to enter into an agreement with Verizon for data service. This will allow the FRC Coordinator more flexibility when making home visits, and other needs that take her outside the boundaries of school. 

Attachments
5.g.7. Hosparus Grief Services MOA
Linda Nason
Rationale

This renewable Memorandum of Agreement for Hosparus of Louisville provides grief counseling services to Bullitt County students for the 2018-2019 school year. Grant funding through Hosparus enables this service to be at no cost to students or the school system. Parent permission will be secured for each student served in this program.

 

 

 

Attachments
5.g.8. Bullitt County Sheriff's Office - BAC SRO MOA
Sarah Smith
Rationale

This Memorandum of Agreement with the Bullitt County Sheriff's Office provides the services of a school resource officer at the Bullitt Alternative Center. This agreement was reviewed by Joe Mills of Buckman, Farris & Mills Law Office.

Attachments
5.g.9. American Red Cross Blood Drives MOU
Lesa Howell
Rationale

This Memorandum of Understanding allows BCPS to work with the American Red Cross to host blood drives throughout the district this school year. Sponsor groups or individual students, such as those working on their Governor's Scholar community service programs will advertise and assist the drives. Provided is the Certificate of Liability Insurance. These agreements are automatically renewable; however, on legal advice, steps will be taken each year to confirm the arrangement.

Attachments
5.g.10. Walgreens Pharmacy Agreement - Vaccinations
Lesa Howell
Rationale

This agreement will allow Walgreens Pharmacy to offer both the flu vaccination and second dose of Hepatitis A to district employees during the month of October. These services will take place before or after school hours and possibly midday during lunches at each school campus, central office, and the bus compound. Provided is the Certificate of Liability Insurance and copy of the immunization service agreement that has been reviewed by Joe Mills.

Attachments
5.g.11. Bullitt County Health Department MOU
Lesa Howell
Rationale

This Memorandum of Understanding will allow the Bullitt County Health Department to have access to school buildings in response to a major disaster or the requirement of a mass vaccination program. There are no changes to the agreement from previous review.

Attachments
5.g.12. Elementary School Screenings - Contracts for Vision & Hearing Services
Lesa Howell
Rationale

These agencies provide a valuable service and great benefit to elementary students and the district personnel looks forward to working with them again this year.

5.g.12.A. U of L Speech-Language Pathology
Rationale

This agreement will allow the University of Louisville Speech-Language Pathology department to provide hearing screenings to elementary students. The UL student's professional liability certificate will be requested and on file prior to any service once it is determined who will be assisting BCPS students. The affiliation agreement was reviewed by Joe Mills.

Attachments
5.g.12.B. Mooney Eye Care MOA
Rationale

This Memorandum of Agreement will allow Mooney Eye Care to provide vision exams to students at district elementary schools. The professional liability certificates are provided.

Attachments
5.g.12.C. Quality Care for Kids MOA
Rationale

This Memorandum of Agreement allows Quality Care for Kids to provide vision and hearing screenings to elementary students. This affiliation agreement and professional liability certificate of insurance have been reviewed by Joe Mills.

Attachments
5.g.13. Telephone Maintenance Plan with Continuant, Inc.
Jim Jackson
Rationale

Presented is a new contract for telephone maintenance support with Continuant, Inc. of Fife, Washington. Continuant was contracted a couple of years ago and there were concerns about its abilities to provide service in the local area. Continuant has assured they will provide a qualified staff ready to respond to district needs. Continuant's proposal was slightly less than the current expense for E&H of Louisville. This proposal includes hardware replacements for defective parts and telephones, technical support, remote access and monitoring. The system is aging and parts are no longer available from the manufacturer. The district has to rely on vendors that can provide the replacement parts in the event of a system component failure. The savings of switching to this company is $3,000. This contract has been sent to Buckman, Farris & Mills for review. 

Attachments
5.g.14. KCSS STOP TipLine MOA
Sarah Smith
Rationale

This Memorandum of Agreement with the Kentucky Center for Safe Schools outlines the online TipLine provided by the agency as a free service to Bullitt County Public Schools. This tipline in no way replaces the face-to-face open communication and relationships built in the schools. The STOP (Safety Tipline, Online Prevention) is just one more tool available for use by students, parents or community members to communicate unsafe conditions at school. Once the tip is submitted, the information is sent to a designated building administrator for further investigation as well as any other designated stakeholders for the district. The TipLine can be accessed through the district or school website. The agreement was reviewed by Buckman, Farris & Mills Law Office.

Attachments
5.g.15. American Fidelity Plan Document - Section 125 Flexible Benefit Plan
Lisa Lewis
Rationale

This Flexible Benefit Plan makes a broader range of benefits available to employee and their beneficiaries. This Plan allows employees to choose among different types of benefits and select the combination best suited to their individual goals, desires, and needs. These choices include an option to receive certain benefits in lieu of taxable compensation. Buckman Farris & Mills reviewed the Plan and it is acceptable as to form and legality.

Attachments
5.h. Permission to Accept Donations/Grant Funding
Becky Sexton
Rationale

  • $1,151.00 from Anderson Dental to Brooks Elementary for various clothing items for boys and girls
  • $850.00 from Pediatrics of Bullitt County to Old Mill Elementary for the School Wellness Club
  • $800.00 from ADP to Shepherdsville Elementary to purchase backpacks
  • $1,500.00 from ADP to Shepherdsville Elementary for school supplies for students and the Kids Cafe' Program
  • $1,200.00 from JOM to Shepherdsville Elementary for the Mah New Sole Program - shoes donated to 50 students
  • $1,500.00 from UHL Truck Sales to Hebron Middle School for the Girls Basketball Team
  • $500 from Fund for the Arts to Roby Elementary School for in-school programming from Commonwealth Theatre Company
  • $300,000 ($150,000 in 2018-2019 & $150,000 in 2019-2020) from the Kentucky Department of Education for support for preschool-aged CCAP-eligible children through a collaboration between BCPS Preschool, Head Start, and Today's Kids Childcare

 

Attachments
5.i. Textbook Plan for ZMS
Adrienne Usher
Rationale

The Zoneton Middle School textbook plan has been reviewed by the Director of Secondary Education, Rachelle Bramlage, and Assistant Superintendent Adrienne Usher. It meets KDE requirements for spending state textbook funds.

Attachments
5.j. Electronic Items to be Declared Surplus
Mark Mitchell
Rationale

The Department of Facilities submitted lists of electronic items to be declared surplus. Upon approval, these items will be sold or recycled per district policy.

Attachments
5.k. Building Modification Requests
Mark Mitchell
5.k.1. BMS Cafeteria Sign
Rationale

Principal Katie Stephens requests to install a permanent sign in the cafeteria at Bernheim Middle. Through funding from the PTSA, Bernheim Middle designed and created a wall-mounted sign with the help of parents and staff members to hang in the cafeteria. Members of the maintenance department will install the sign upon approval by the Board.

Attachments
5.k.2. BCHS Cafeteria Modification
Rationale

School Food Service Director Angela Voyles requests to remove the existing merchandisers from the cafeteria at Bullitt Central High School and install rolling merchandisers. Also requested is that the removed merchandisers be declared surplus. Removal of these items require that the settings which held the merchandisers also be removed and a section of floor tiles be replaced. Maintenance will pay for the removal of the flooring renovation. Cost associated for this work are estimated at $1,000. As a replacement for the merchandisers, Dean's Milk is providing, free of charge, a milk cooler for the remainder of the school year. However, SFS plans to include a new milk cooler in the budget for SY 19-20.

Attachments
5.k.3. Overdale Decorative Safety Film
Rationale

Principal Dana Brown requests to purchase and install decorative safety film at Overdale Elementary. The intention is to install the safety film in phases, beginning with the front entry doors and FRC entrance. The cost is $1,935 and funding will come through the school's Fund 22 account. The other area in consideration is the cafeteria and will be funded through the PTO at a later date. With the rising concern of school safety, the safety film allows staff to see out while limiting visibility for potential outside threats. 

Attachments
6. UNFINISHED BUSINESS
Rationale

6.a. 2nd Reading - 08.1114 - Preschool Education
Sheri Hamilton
Rationale

A revision to the Preschool Policy 08.1114 is requested in order to be compliant with KDE Preschool Program Assurances. The assurances require a written plan that addresses: recruitment of children; educational programming and related services; developmentally appropriate experiences in cognitive, communication, social, physical, and emotional development as well as creative expression; a curriculum that is relevant of the needs of the population serviced, in which a variety of skills are integrated into activities targeted toward the interests of children; parent outreach and active involvement; coordination of health and social services; coordination with the primary program; and an evaluation plan. The required supervision of students policy is also included in this revised policy due to KSBA coding expectations. This revision has been reviewed by Amanda Hale at KSBA and Eric Farris.

Attachments
Recommended Motion

Approve the 2nd Reading of revised Policy 08.1114 as presented.

Actions Taken

Motion Passed:  Approve the 2nd Reading of revised Policy 08.1114 as presented. passed with a motion by Mrs. Lorraine McLaughlin and a second by Ms. Dolores Ashby.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
7. NEW BUSINESS
Rationale

7.a. Early Graduation Requests
Rachelle Bramlage-Schomburg
Rationale

Three students have applied for early graduation for various circumstances. 

  • Joseph McCarter is a senior at Bullitt East High School. There are some graduation requirements he needs to complete by December 19, 2018. Joseph aspires to join the Kentucky Air National Guard and begin his Basic Military Training in the beginning of 2019.
  • Taylor Montague is a senior at Bullitt Central High School. There are some graduation requirements that she needs to complete by December 19, 2018. Taylor wishes to continue working for UPS and begin her college classes at Jefferson Community and Technical College.
  • Anthony Pruitt is a senior at the Bullitt Alternative Center. He is currently employed and intends to work for the UPS Store. He has also been pre-qualified for entry into the U.S. Army. 

 

Recommended Motion

Approve the Early Graduation requests for the three students listed above.

Actions Taken

Motion Passed:  Approve the Early Graduation requests for the three students listed above pending all requirements. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
7.b. Amend Special Education Instructional Assistant Staff Hours
Jennifer Wooley
Rationale

Each of the three BCPS high schools are staffed with personnel to provide educational services to students with Moderate and Severe Disabilities (MSD). Each MSD classroom is staffed with a teacher and at least one instructional assistant. Three of the instructional assistant positions are currently hired for 6.25 hours a day. In response to logistical concerns regarding supervision in the morning and afternoon, an additional .25 hours is requested to be added to each of these 3 positions. This additional time will enable the schools to provide the supervision and services needed for this population of students throughout the day. Funding for this request will come from the IDEA Budget. 

Attachments
Recommended Motion

Approve an additional .25 hours to three instructional assistants' work hours as requested.

Actions Taken

Motion Passed:  Approve an additional .25 hours to three instructional assistants' work hours as requested. passed with a motion by Mrs. Debby Atherton and a second by Ms. Dolores Ashby.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
7.c. Bus Purchases for 2018-2019
Joe Shepherd
Rationale

District Transportation Director Joe Shepherd requests permission to purchase a total of seven (7) school buses for the 2018-2019 school year. Six (6) of the buses are regular 72-passenger school buses with luggage compartments. One (1) bus is a 52-passenger special needs bus with a luggage compartment, air conditioning, and extra seats. The total purchase price for the seven (7) buses is $636,396.00. The budgeted allowance for bus purchases this school year is $635,029.00.

Attachments
Recommended Motion

Approve the request to purchase seven (7) school buses as presented.

Actions Taken

Motion Passed:  Approve the request to purchase seven (7) school buses as presented. passed with a motion by Mrs. Lorraine McLaughlin and a second by Mr. Darrell Coleman.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
7.d. Creation of a Diving Coach Position and Revision of the 2018-2019 Salary Schedule
Lisa Lewis
Rationale

Requested is the creation of a Diving Coach position at the High School level. This will be a district wide position, overseeing all high schools. This position will be paid on the same salary schedule as the Assistant Swimming Coach for a total of $1,762.

Attachments
Recommended Motion

Approve the creation of a Diving Coach and amendment of the 2018-2019 Salary Schedule accordingly.

Actions Taken

Motion Passed:  Approve the creation of a Diving Coach and amendment of the 2018-2019 Salary Schedule accordingly. passed with a motion by Ms. Dolores Ashby and a second by Mrs. Lorraine McLaughlin.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
7.e. Working Budget Fiscal Year 2019
Lisa Lewis
Rationale

Submitted for approval is a revised Working Budget for Fiscal Year 2019. Below is a breakdown of each fund:

General - Fund I

$127,283,048.71
Grants - Fund 2 $9,425,811.82
Grants - Fund 22 (School Activity Fund) $6,755.00
Capital Outlay - Fund 310 $1,186,748.00
Building - Fund 320 $12,428,192.00
Construction Fund - Fund 360

0.00

Food Service- Fund 51 $7,369,143.43
TOTAL $157,699,698.96

In each fund, revenues match budgeted expenses. The Working Budget does include budgets for on-behalf payments. The amount of the on-behalf payments budgeted in Fund 1 are $28,787,040.16 and in Fund 51 $427,593.43, which is an increase in state contributions The total is almost double the amount reported in FY16. According to Mark Whelan, Chief Financial Officer of the Teacher's Retirement System, the state has stepped up its funding of the plan. 

There are adjustments to departmental budges in the Working Budget due to unforeseen expenses occurring such as the addition of an ARC Chair for the middle schools, the addition of 4 hours to a custodial position, and the potential addition of several School Resource Officers (SROs). The district continues to maintain a contingency above the state minimum of 2%. The contingency fund is currently at 6.9%.

The budget continues to fund current initiatives, including all day kindergarten and staffing at lower than state maximum cap size. To ensure funding these initiatives, the school district must receive adequate funding from the state. Unfunded mandates continue to be passed to the school level including Infinite Campus, Munis, and increases in the Employer portion for Retirements. 

Provided is the total budget in Munis format.


Attachments
Recommended Motion

Approve the Working Budget for FY19 totaling $157,699,698.96 as presented.

Actions Taken

Motion Passed:  Approve the Working Budget for FY19 totaling $157,699,698.96 as presented. passed with a motion by Mr. Darrell Coleman and a second by Mrs. Lorraine McLaughlin.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
7.f. Superintendent Professional Growth Plan
Jesse Bacon
Rationale

The Board approved the Superintendent's Evaluation Process at the August 27, 2018 Board meeting. Mr. Bacon has completed the Formative Assessment Document which considered his preliminary opinion on the 44 indicators that make up the 7 superintendent standards. Based on his self-evaluation and the contents of his superintendent entry plan, submitted are goals as part of the SPGES leadership plan - also known as a growth plan. 

1. Ensure effective and efficient organizational operations. 

2. Gain trust, support, and commitment through open and honest conversations with key stakeholders and a focus on student success.

As part of the Board approved evaluation process, Mr. Bacon has developed his Professional Growth Plan around those items for approval.

Progress will be reviewed on these items in executive session at the November and March regularly scheduled board meetings and through his weekly update. In June, the Board will complete the SPGES Summative Evaluation for public release. 

Attachments
Recommended Motion

Approve Superintendent Jesse Bacon's Professional Growth Plan for the 2018-2019 school year as presented.

Actions Taken

Motion Passed:  Approve Superintendent Jesse Bacon's Professional Growth Plan for the 2018-2019 school year as presented. passed with a motion by Mrs. Lorraine McLaughlin and a second by Ms. Dolores Ashby.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
8. EXECUTIVE SESSION
Recommended Motion

Enter Executive Session as authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel and as authorized by KRS 61.810(1)(k) to discuss matters which state law specifically requires to be conducted in privacy under 703 KAR 5:080.

Actions Taken

Motion Passed:  Enter Executive Session as authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel and as authorized by KRS 61.810(1)(k) to discuss matters which state law specifically requires to be conducted in privacy under 703 KAR 5:080. passed with a motion by Ms. Dolores Ashby and a second by Mrs. Lorraine McLaughlin.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
8.a. As authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel.
8.b. As authorized by KRS 61.810(1)(k) to discuss matters which state law specifically requires to be conducted in privacy under 703 KAR 5:080.
9. RECONVENE REGULAR SESSION
Recommended Motion

Exit executive session and resume regular session. State if any action was taken in executive session.

Actions Taken

Motion Passed:  Exit executive session and resume regular session. State if any action was taken in executive session. passed with a motion by Ms. Dolores Ashby and a second by Mrs. Lorraine McLaughlin.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent
10. ADJOURNMENT
Rationale

Recommended Motion

Adjourn at _:__ p.m.

Actions Taken

Motion Passed:  Adjourn at 8:05 p.m. passed with a motion by Ms. Dolores Ashby and a second by Mrs. Lorraine McLaughlin.

Member Votes
Ms. Dolores Ashby Yes
Mrs. Debby Atherton Yes
Mr. Darrell Coleman Yes
Mrs. Lorraine McLaughlin Yes
Mrs. Diane Thompson Absent