Changes to the agenda:

1. Add to Travel seven (7) requests:

• TripID=8006
• TripID=8007
• TripID=8008
• TripID=8009
• TripID=8021
• TripID=8024
• TripID=8025

Adopt the agenda with the following change:
Add to Travel seven (7) requests

Motion Passed:  Adopt the agenda with the following change: Add to Travel seven (7) requests passed with a motion by Mr. Darrell Coleman and a second by Mrs. Diane Thompson.

• Commitments.Certificate

• Civics teams from Bullitt East High School and Eastside Middle School earned honors during the We the People event at the University of Louisville's McConnell Center. Eastside is the Middle School State Winner and Bullitt East earned Second Place.
• North Bullitt High School JROTC Battalion Commander Kailah Habib was appointed to the United States Military Academy at West Point.
• Bullitt East High School Director of Bands Trevor Ervin earned the 2018 Phi Beta Mu Young Bandmaster Award at the Kentucky Music Educators Association's annual conference.

• Presentations

• Audience Signin Sheet

Every year a committee comprised of administrators, board members, parents, students, and teachers review and update, if necessary, the Bullitt County Discipline Code Handbook for the following school year. The committee's first meeting is on March 13, 2018, at 3:30 p.m. at the Board of Education office.

• Board Rep for Code of Conduct Committee 18-19

Dr. Davis mentioned Abby Piper and the marketing/PR item that is on the agenda. Ms. Piper was in attendance for the vote on the item.

Superintendent Davis also spoke about the district energy savings with Harshaw Trane and acknowledged Chris Jaggers who was in the audience.

Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on February 20, 2018, which is available online.

Motion Passed:  Approve Consent Items as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on February 20, 2018, which is available online. passed with a motion by Ms. Dolores Ashby and a second by Mr. Darrell Coleman.

• Financial Reports Memo

• BALANCE SHEET REPORT JAN 2018

• MONTHLY FINANCIAL REPORT JAN 2018

• AP CHECK RECON JAN 2018

• PAID WARRANT REPORT JAN 2018

Transportation Director Joe Shepherd requests permission to advertise and solicit bids for Diesel Fuel and Gasoline. The bid will be for the 2018-2019 fiscal school year with the option for an additional two-year renewable mutual agreement.

• Diesel Fuel & Gasoline Bid

Mr. Shepherd also requests permission to advertise and solicit bids for Motor Oil and Lubricants. The bid will be for the 2018-2019 fiscal school year with the option of an additional two-year renewable mutual agreement.

• Motor Oil & Lubricants Bid

To be able to provide more resources to employees and students of the district, Finance Director Lisa Lewis requests permission to bid for General Merchandise. Currently, there are two general merchandise vendors for the district, Valu-Market and Rite-Aid. 

• Bid-General Merchandise

Currently, Graham Photography is providing this service. Due to complaints about pictures being blurry, children with their eyes closed, looking green, etc., Ms. Lewis requests permission to bid for Underclassmen Pictures for the district. Since pictures are a great, no-work fundraiser, new bids are requested to provide better quality pictures to families.

• Bid-Underclassmen Pictures

Pepsi-Cola is the district's current soft drink provider. There have been several complaints about lack of delivery, hot drinks, outdated soft drinks, etc. By bidding as a district, this will ensure all locations are paying the same price for the same product. In addition, this will make sure all locations are receiving the commission rate. This bid will not include the Food Service Department. 

• Bid-Soft Drink Provider

* All travel by commercial carrier is due to schedule/cost.

• Travel to Carl Perkins Campus
• TripID=7737
• TripID=7771
• TripID=7772
• TripID=7774
• TripID=7775
• TripID=7776
• TripID=7777
• TripID=7778
• TripID=7783
• TripID=7790
• TripID=7791
• TripID=7809
• TripID=7834
• TripID=7835
• TripID=7837
• TripID=7838
• TripID=7848
• TripID=7852
• TripID=7853
• TripID=7854
• TripID=7855
• TripID=7856
• TripID=7857
• TripID=7860
• TripID=7861
• TripID=7865
• TripID=7869
• TripID=7874
• TripID=7875
• TripID=7878
• TripID=7879
• TripID=7890
• TripID=7894
• TripID=7895
• TripID=7911
• TripID=7915
• TripID=7917
• TripID=7920
• TripID=7922
• TripID=7923
• TripID=7924
• TripID=7925
• TripID=7926
• TripID=7927
• TripID=7928
• TripID=7929
• TripID=7930
• TripID=7931
• TripID=7932
• TripID=7933
• TripID=7934
• TripID=7935
• TripID=7936
• TripID=7937
• TripID=7938
• TripID=7939
• TripID=7940
• TripID=7943
• TripID=7944
• TripID=7947
• TripID=7948
• TripID=7953
• TripID=7954
• TripID=7955
• TripID=7957
• TripID=7969
• TripID=7972
• TripID=7979
• TripID=7980
• TripID=7981
• TripID=7982
• TripID=7984
• TripID=7985
• TripID=7988
• TripID=7993
• TripID=8006
• TripID=8007
• TripID=8008
• TripID=8009
• TripID=8021
• TripID=8024
• TripID=8025

Amendments are necessary to the November 27, 2017, and December 11, 2017, Minutes of Record in regards to the Redistricting of Hebron Woods resident students being rescinded at the meeting on January 22, 2018. The amendments are found on Pages 2 & 3 of the November 27th meeting minutes and Page 5 of the December 11th minutes.  Eric Farris has reviewed and approved the recommended changes.

• Permission to Amend Minutes.Memo
• November 27, 2017 - Amended.Minutes
• December 11.2017.AmendedMinutes

• January 22, 2018 - Minutes.DRAFT

• February 8, 2018 - Spec.Mtg.Travel.Minutes.DRAFT

• February 12, 2018 - Work Session.minutes.DRAFT

Presented is the BG-4 Contract Closeout Document for the Cedar Grove Elementary Floor Replacement Project (BG-14-213). The original contract for Bennett's Carpets, Inc. was $253,300.00, with the direct purchase orders for materials of $21,700.00 brings the total construction cost to $275,000.00.

• BG-4 CGES Floor Replacement

The BG-5 document for the Cedar Grove Elementary Flooring Replacement Project is a Kentucky Department of Education document to reconcile the funds used in the project. The total project cost for the Cedar Grove floor replacement is $285,869.70.

• BG-5.CGES Flooring Project

Presented is the revised BG-4 document for Nichols Elementary School Sewer Treatment Plant. All the inspections have been completed and the warranty and record documents have been turned over to the Maintenance Department. The plant has been fully operational since August 23, 2013.

• BG-4.NES Sewer Treatment Plant

Presented is the revised BG-5 document for Nichols Elementary School Sewer Treatment Plant. The BG-5 is a project closeout form showing the final cost of the project. The information on this document has been reviewed by the Finance Department. The total project cost is $254,221.97.

• BG-5.NES Sewer Treatment Plant

After construction was completed on the new gym addition at Maryville Elementary School, acoustical sound issues arose causing echoing and distortion. Presented is Change Order #27 for Parco Construction to install 1" Fabri-Tough panels to address the acoustical issues. The cost of this Change Order is $30,677.88 and will bring the new contract amount to $6,892,692.25.

• CO 27.MES Gym

Jennifer Barth – Resource Teacher – District Wide – Ms. Barth had previously been approved for leave without pay through March 16, 2018.  Due to the snow and changes in the school calendar she is asking to extend her leave through March 22, 2018.  She is using 12 weeks of FMLA.

Jackie Brock – Cook/Baker – Pleasant Grove Elementary – Ms. Brock requests leave without pay for the dates of January 29–31, 2018.  She does not qualify for FMLA and has used all her accrual leave time.  She has a medical issue.

Andrea Collins – Lunchroom Monitor – Brooks Elementary – Ms. Collins requests leave without pay for the dates of January 11 and January 25, 2018.  She does not earn accrual leave time.  She had a medical issue.

Jammie Creek – Teacher – Pleasant Grove Elementary – Ms. Creek requests leave without pay for the date of January 29, 2018.  She is using one day of FMLA.

Tammy Crowder – Teacher – Hebron Middle – Ms. Crowder requests her leave without pay be extended through February 28, 2018.  She was previously approved through February 12, 2018.  She will have 11 days without pay.  She is using 10 weeks of FMLA. 

Cindy Dickerson – Clerical Assistant – Eastside Middle – Ms. Dickerson requests leave without pay for the date of January 26, 2018.  She is using her available accrual leave.  She had a non-medical issue.

Kathy Fleming – Teacher – Eastside Middle – Ms. Fleming requests leave without pay for the date of March 2, 2018.  She is using her available accrual leave time.  She has a non-medical issue.

Kimberly Haire – Teacher – Bullitt Lick Middle – Ms. Haire was previously approved for leave without pay for the dates of February 3–6, 2018.  The correct dates are February 1, 2 and 5, 2018. 

Jessica Hart – Teacher – Roby Elementary – Ms. Hart requests leave without pay for the dates of January 30 – February 23, 2018.  She is using 6 weeks of FMLA.

Dana Hood – Cook/Baker – Lebanon Junction Elementary – Ms. Hood requests leave without pay for the dates of January 22-23, 2018.  She does not qualify for FMLA and has used all her available accrual leave.  She had a medical issue.

Katherine Jantzen – Food Service Manager – Maryville Elementary – Ms. Jantzen requests a leave without pay for the dates of February 1–21, 2018.  She is using 8 weeks of FMLA.

Jennifer Lawrence – Cook/Baker – Bullitt East High School – Ms. Lawrence requests a leave without pay for the dates of January 31 –March 21, 2018.  She has used all her available accruals and does not qualify for FMLA.  She has a medical issue.

Erin Loeffler – Teacher – Freedom Elementary – Ms. Loeffler requests leave without pay for the dates of March 1-2, 2018.  She is using 6 weeks of FMLA.

McKinzee Luttrell – Teacher – Overdale Elementary – Ms. Luttrell requests leave without pay for the dates of April 10–13, 2018.  She is using her available accruals.  She has a non-medical issue.

Alura Maulden – Bus Driver – Transportation – Ms. Maulden requests leave without pay for the dates of December 5, 2017 – January 5, 2018.  She used 5 weeks of FMLA.

Jessica McNeese – Lunchroom Monitor – Mt. Washington Elementary - Ms. McNeese requests leave without pay for the dates of January 5, and 9-11, 2018.  She does not earn accrual leave time.  She had a medical issue.

Scott Minzenberger – Sweeper – Bullitt East High – Mr. Minzenberger requests a leave without pay for the remainder of the 2017/2018 school year beginning on January 22, 2018.  He has exhausted all his accruals and FMLA. 

Shawna Perry – Instructional Assistant – Shepherdsville Elementary – Ms. Perry requests leave without pay for February 16, 2018.  She has used all her accrual leave time.  She has a non-medical issue.

Alicia Ralston – Teacher – Mt. Washington Elementary – Ms. Ralston previously had been approved for leave without pay through February 23, 2018.  Due to the snow and changes in the school calendar she is asking to extend her leave through March 2, 2018.  She is still using 11 weeks of FMLA.

Leslie Seymour – Teacher – Cedar Grove Elementary – Ms. Seymour requests leave without pay for the dates of February 5–23, 2018.  She is using all her available accrual leave time and doesn’t qualify for FMLA.  She has a medical issue.

Gina Terorde – Speech Language Pathologist – District Wide – Ms. Terorde requests leave without pay for the dates of March 8–April 30, 2018.  She is using 10 weeks of FMLA.

Kelley Underwood – Teacher – Pleasant Grove Elementary – Ms. Underwood requests leave without pay for the dates of February 28–March 7, 2018.  She is using 8 weeks of FMLA.

Jessica Weaver – Teacher – Shepherdsville Elementary – Ms. Weaver requests leave without pay for the dates of February 26–April 26, 2018.  She is using 12 weeks of FMLA.

• Leave of Absence Requests

Employment records for both the certified and classified personnel for the period of December 18, 2017, through February 26, 2018, are submitted for the Board’s information and inclusion in the minutes of this meeting.

Enclosed is the Application for Full-Time Emergency Certification – CA-4F for teachers of specific areas of shortage in order to fill unanticipated vacant teacher positions, which may occur prior to the opening of the 2018-2019 school year. 

• Full-Time Emergency Certification

The contract renewal for the district website and app services will commence on July 1, 2018, and will be for the period of one year. It will automatically renew, unless the district requests to terminate with a 90-days' notice.

• SchoolPointe Website contract

Presented is an agreement with J&J Snack Foods and BCPS School Food Service to provide hot holding/display equipment for a la carte pretzel sales at Bullitt Central High School during lunch service. SFS also requests authority to expand the agreement to other high schools (NBHS, BEHS, and ROC) at a future time if the project is successful.  There is no cost for the equipment. J&J Snacks is a manufacturer of several of the menu items which are properly procured through OVEC/KEDC bid with Gordon Food Service. The agreement has been reviewed and approved by Eric Farris.

• J&J Snack Foods

The Affiliation Agreement with Wellness Workdays Dietetic Internship, Inc. (WWDI) allows placement of a WWDI intern in Bullitt County Schools for clinical experiences and/or field placements. Eric Farris has reviewed and approved of the Agreement.

• Wellness Workdays Dietetic Internship Agreement

The Dave Ramsey organization has asked the North Bullitt High School Financial Literacy students and their teacher, Eric Lambert, to participate in an educational and promotional film event. Mr. Lambert has used the Dave Ramsey Financial Program in his classroom and has received curriculum and materials from the organization in the past. The date of filming will be one day between the dates of March 6-9, 2018, and will take place at NBHS, primarily in Mr. Lambert's classroom. All documents have been reviewed by Buckman, Farris, and Mills.

• Dave Ramsey-Lampo Film Prod. NBHS

Grant Writer Ashley Byrum requests permission for the district to accept the following donations and grant:

• $834 from the Third District Federation of the League of Kentucky Sportsmen, Inc. to Old Mill Elementary School for the Archery Club
• $2,425 estimated value for gently used furniture from the Mt. Washington branch of the Bullitt County Library system to Old Mill Elementary School. Items include: six (6) rolling managers chairs, eighteen (18) cushioned wood chairs, one (1) set of TV trays, two (2) tables, two (2) bookshelves, two (2) cushioned wall benches, one (1) park style bench and ten (10) carpet squares.
• $10,000 Kentucky Society for Technology in Education (KySTE) Outreach grant award to Pleasant Grove Elementary School

Social Services Supervisor Susan Bibelhauser requests permission to accept two bicycles for each elementary school in Bullitt County from the David Vittitoe Memorial Foundation to serve as an attendance incentive for the spring semester. The estimated value of the donation is $1,820.00. Last school year the David Vittitoe Memorial Foundation donated one bicycle per elementary school. David Vittitoe Memorial Foundation banners were displayed near the bikes and it is asked that the banners be displayed again this year in the same manner.

• Donations.Grant
• David Vittitoe Foundation Bicycle Donation

Permission is requested for each Family Resource/Youth Service Center Coordinator to submit a continuation application (grant) to the FRYSC state office. This application has a two-year funding cycle beginning July 1, 2018, and ending June 30, 2020. Provided is the School District Assurance Certification page that is required to accompany all FRYSC continuation applications. Also submitted are the two-year work plans for each center. After the State Legislature allocates a dollar amount to the FRYSC program budgets for each center it will be submitted to the Finance Department. Each FRYSC coordinator is prepared for a reduction in state funding for the next fiscal year.

• FRYSC Continuation Grant Application

North Bullitt High School requests permission to allow the Kentucky Chess Association to use the school on March 24, 2018, from 7:00 a.m. to 5:00 p.m. to hold a chess tournament. The Application and Agreement Form and Liability Insurance Certificate is provided. 

• NBHS KY Chess Association

North Bullitt High School requests permission to allow the American Cancer Society to host a Relay for Life event on May 11, 2018. The Facility Use Application and Agreement Form and the Certificate of Liability Insurance are provided. 

• NBHS by American Cancer Society

Bullitt Central High School requests permission to allow the Salt River Masonic Lodge to use the auditorium to host their District Meeting on April 7, 2018, from 8:00 a.m. to 12 p.m. The Application and Agreement Form and Liability Insurance Certificate are provided.

• BCHS by Salt River Masonic Lodge

Bullitt County Fiscal Court plans to conduct the 2018 Clean-Up Days on April 28 and May 12, 2018. Requested is permission to use the parking lots on Saturday, April 28, 2018, at Bullitt East High School and North Bullitt High School. On Saturday, May 12, 2018, use of the parking lots at Lebanon Junction Elementary School, the parking lot at the former Shepherdsville High School and Nichols Elementary School is requested. Mr. Mitchell would like to waive all fees and the parking lots will be properly cleaned by county government employees. The Facility Use Application and Agreement Form and Certificate of Liability Insurance are provided.

• School Property Use for Clean-Up Days

Because hunger does not end when schools close for the summer, School Food Services (SFS) requests permission to apply for and participate in the Summer Food Service Program during the months of June and July. The SFSP ensures that low-income children continue to receive nutritious meals when school is not in session. Free meals are available to all children 18 years old and under at approved SFSP sites in areas with significant concentrations of low-income children, such as schools, parks, recreation centers, churches, etc. This request for 2018 includes the need for fifteen (15) cook/bakers, two (2) kitchen managers and substitutes on an as needed basis for no more than 35 days.  Participation in the SFSP benefits other community programs such as 21^st Century and the YMCA of Bullitt County by providing free meals, thus allowing other program funds to go towards education and enrichment activities.

• Summer Food Service Program (SFSP)

• Surplus Items

Presented is the FY 2018 Kentucky Education Technology System (KETS) Offer of Assistance from the School Facilities Construction Commission. This includes the first and second offer for 2017/18 and must be matched equally by the Board prior to being accepted, or it can be escrowed for up to three years. Mr. Jackson has budgeted matching funds of $258,671.00 for the 2018-2019 budget, which includes these two offers and a possible third offer. Mr. Jackson proposes to use this money for the replacement of district student computers for elementary schools. In addition, the district will continue to replace aging computers for teachers and lab computers on a rotational basis for the middle and high schools. Portions of money will be reserved for needed networking hardware, datacenter storage, servers, network wiring, and other associated expenses to provide for the technology needs of students and teachers. Mr. Jackson requests the Board escrow the current offer of $190,155 at this time.

• School Facilities Construction Commision Offer of Assist.

Textbook Plans for Brooks Elementary School and Eastside Middle School have been reviewed by the Director of Elementary Education, Director of Secondary Education and the Assistant Superintendent for Student Learning.

• BES Textbook Plan
• EMS Textbook Plan

Principal Chris VerDow requests minor modifications to Room 11 at North Bullitt High School. The first part of the request is to remove the countertop and since from Room 12. This sink hasn't been used for years and is in the way. The second part involves removing the power poles. There will be some floor repair needed as tile will need to be added where the cabinets are currently located and where the power poles are located. Currently, the classroom is set up as a computer lab. This set up is obsolete now that the school uses Chromebooks and is better suited for a functional classroom. The modifications are estimated to cost around $250.00 and will be funded by North Bullitt High School via Fund 22. Work will be performed by maintenance employees and will be completed during the summer break. 

• NBHS Room 11 Modifications

Shepherdsville Elementary School principal Patrick Durham requests permission to allow Miss Claire Schneider, with local Girl Scout Troop 1827 to build a butterfly garden at the school. This will serve as Claire's Bronze Star Award project. The butterfly garden will consist of perennials that attract butterflies and birds and designed to bring some beautification to the school and also allow students to connect with nature. Claire will make a YouTube video on how to care for the small garden so that her troop will be able to maintain it for years to come.

• SES Butterfly Garden by Claire Schneider

Mr. Durham requests permission to allow Miss Kasey Clark, local Girl Scout with Troop 1827, to provide and install a buddy bench at Shepherdsville Elementary's playground area. This will serve as Kasey's Bronze Star Award project. The bench will be designed as a place for people to meet new friends or simply feel safe. The funds to cover the project will come from a dollar dress down day at the school. Kasey and Troop #1827 will continue to maintain the bench for years to come. 

• SES Buddy Bench by Kasey Clark

Eastside Middle School Principal Troy Wood requests permission to allow the PTSO to purchase and install a gym divider curtain. The curtain will allow differentiated instruction during physical education classes, support multiple athletic programs, and expand intramural programs at the school. All funding will be provided by the PTSO. After consulting with James Bauman with KDE, the project will not be required to go through the BG process but recommended consulting with an engineer for loading requirements and to receive stamped, engineered drawings for district operations and maintenance records. 

• EMS Gym Divider Curtain

Mr. Wood also requests permission to allow the PTSO to purchase and install a patio sun shelter for a large, patio area that is used as an outdoor classroom setting near the rear entrances to the school next to the library. This covering is similar to those located at district preschool playgrounds. The PTSO will fund the project. Since this project involves connecting the sun shelter to the building, Mr. Bauman with KDE was consulted. This project will not require the BG process, but it will require hiring an engineer to determine the necessary loading and attachment criteria for the sun shelter.

• EMS Patio Sun Shelter

In 2017, the Kentucky General Assembly passed Senate Bill 159 which states beginning in July 2018, a student must pass a civics test composted of 100 questions in order to graduate from a public high school with a regular diploma. The exam must be composed of questions from the United States Citizenship and Immigration Services test. Students are required to score 60% or higher and may retake the exam as many times deemed necessary to pass. This has already been adopted in Board Policy 08.113 - Graduation Requirements. Please see the additional information provided regarding details for the process.

Presented is an amended 403(b) adoption agreement to keep the current plan compliant for the deductions that were previously submitted. 

• Amended 403-b Adoption Agreement

• BLMS Construction Update

Presented for Board review is a summary of Family Resource / Youth Service Center activities for FY17.

• 2017 FRYSC Report

For review and comment only; no action required by the Board.

One of the Superintendent's action items is the investigation and recommendation of a public relations/marketing consultant. Given that there will be a new superintendent starting in July, this has become an even more important consideration. Superintendent Keith Davis and Assistant Superintendents Becky Sexton and Adrienne Usher have conducted an in-depth search and evaluation of various firms that have some experience in this work, and are ready to make a recommendation. By approving this agreement, the incoming superintendent will have a road map to consul that will help him or her to effectively communicate with BCPS stakeholders. It will also benefit continuing leadership and school-based communication staff in shaping and delivering an effective and coherent message. Piper Public Relations is a Louisville-based firm that provides services to a number of school districts. The firm has positive references from several superintendents and Ms. Piper was extremely professional and knowledgeable about the services her firm may be able to offer. Piper Public Relations first proposed a retainer based service that was very comprehensive but deemed cost prohibitive. She was asked to price out items agreed by Ms. Sexton, Mrs. Usher and Dr. Davis to be most beneficial to the district, as well as to the incoming superintendent.

• Community voice campaign and report: $6,500 - Based on about 50 hours, including active time, report development, and presentation to the board. This encompasses a combination of surveys, focus groups, and data from social media and web to determine what information the community wishes to have and how best to communicate that information. 

• Development of a communication strategy: $3,250 - Based on 25 hours, this will be aligned with the community voice campaign and report and with the district's CDIP.

• Professional Communication coaching for district and school leadership: $910 - Based on a seven hour training. This is professional coaching for leadership who will be communicating at a school or district level with parents, media, etc. It encompasses personal social media involvement practices, letter/all call work, and on-demand speaking.

• Social media practices training: $520 - Four hour training. Unlimited audience numbers. This would include district leadership, school administration, and individuals at the school level who hold the School Public Information position. 

• Social media tracking: $2,000 over four months - This service allows P.P.R. to plug our social media into their robust software for data tracking. It also includes a monthly pulse check report on trends and a larger quarterly report with recommendations for optimizing district feeds.

The total for this expense for this package is $13,180. Dr. Davis recommends approval of the provided agreement with a start date of March 1, 2018. Upon completion of this contract on June 30, 2018, the incoming superintendent may evaluate the value of the service and recommend continuation for the coming year. Funds are available in the current year budget.

• Piper Public Relations Contract

Approve the Memorandum of Agreement with Piper Public Relations as presented.

Motion Passed:  Approve the Memorandum of Agreement with Piper Public Relations as presented. passed with a motion by Ms. Dolores Ashby and a second by Mr. Darrell Coleman.

Mr. Gopal was not present as he was caught in traffic. BAC/ROC Principal Shannon Hall game board members a synopsis of the apprenticeship program.

Motion to adjourn at _:__ p.m.

Motion Passed:  Motion to adjourn at 6:28 p.m. passed with a motion by Mrs. Diane Thompson and a second by Mr. Darrell Coleman.