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I.
Call to Order.
I.A.
Roll Call
Order #3 - Motion Passed: Approval to excuse Tiffany Combs from the meeting due to being out of state passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
I.B.
Pledge of Allegiance/Mission and Vision
I.C.
Adopt Agenda
Order #4 - Motion Passed: Based upon the Superintendent Philip Watts, approval to adopt the agenda passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
II.
Presentations/Reports
II.A.
Student Recognitions
II.B.
Staff Recognitions
II.B.1.
Perfect Attendance 2023-2024 school year
II.B.1.a.
Ronnie Begley
II.B.1.b.
Renee Davidson
II.B.1.c.
Bess Gross
II.B.1.d.
Alexis Halsey
II.B.1.e.
Stacy McKnight
II.B.1.f.
Daphne Noble
II.B.1.g.
Kevin Rose
II.B.1.h.
Brent Turner
II.C.
Reports
II.C.1.
Superintendent Report
III.
Student Learning and Support Items Recommended for Approval
III.A.
CONSENT ITEMS
Order #5 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, the consent items listed below passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.A.1.
Consider approval of the facility usage agreement with Breathitt County Honey Festival use of the PE Gym, stage, parking lot and stadium at Breathitt High School on the following dates, August 23rd, and 24th for practice and Honey Pageant , August 31, 2024, parade line up and September 1, 2024 for the Kids fest.
III.A.2.
Consider approval of the facility usage agreement with Breathitt County Honey Festival to use the SES and BES Parking Lot on Saturday, August 31, 2024, for the parade line up and car show.
III.A.3.
Consider approval of the facility usage agreement with the Lumberjacks to use of BHS and SES fields July 2024 until July 2025,for the purpose of games and practice, contingent upon providing insurance.
III.A.4.
Consider approval of facility usage agreement with Tri State Sports Commission for the purpose of youth Volleyball on August 10-11, 2024, to use the Breathitt High School PE Gym.
III.A.5.
Consider approval of the 2024-2025 ARC Chairperson Designee (s).
III.A.6.
Consider approval of renewing KSBA Custom Policy/Procedure Services and eMeeting Maintenance for the 2024-2025 school year.
III.A.7.
Consider approval of renewing membership with KSBA for the 2024-2025 school year.
III.A.8.
Consider approval of the KVEC Membership Agreement for the 2024-2025 school year.
III.A.9.
Consider approval of proposed student fees for the 2024-2025 school year for BHS, at $10.00 parking pass per driver and FFA $20.00 per student.
III.A.10.
Consider approval of the Local Head Start MOA with Middle Kentucky Head Start for the 2024-2025 school year.
III.A.11.
Consider approval of Breathitt County Imagination Library Participation Contract.
III.A.12.
Consider approval of the agreement with Dollywood Foundation.
III.A.13.
Consider approval of the 2024 Kentucky Incentives for Prevention (KIP) Student Survey MOU.
III.A.14.
Consider approval of the Trauma plan in compliance with KRS 158.4416 (School Safety and Resiliency Act).
III.A.15.
Consider approval of authorizing Christa Smith's name to be added as an official signer on the Board of Education Bank Account.
III.B.
DISCUSSION ITEMS
III.B.1.
Consider approval of the June 18, 2024, Regular Meeting Minutes.
Order #6 - Motion Passed: Based on the recommendation of Superintendent Phillip Watts, approval of the minutes of the June 18, 2024, regular meeting minutes passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.2.
Consider approval of the July 18, 2024, Regular Work Session Meeting Minutes.
III.B.3.
Consider approval of the June 2024 Treasurer's Report.
Order #7 - Motion Passed: Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for June 2024 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.4.
Consider approval of the July 2024 bills for payment.
Order #8 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the July 2024 bills for payment passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.5.
Consider approval of the second reading of the 2024-2025 Employee Handbook and Substitute Teacher Handbook.
Order #9 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the second and final reading of the 2024-2025 Employee Handbook and Substitute Teacher Handbook passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.6.
Consider approval of the second and final reading of the 2024-2025 Coaches Handbook.
Order #10 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the second and final reading of the 2024-2025 Coaches Handbook passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.7.
Consider approval of the second and final reading of the 2024-2025 Discipline Code Book.
Order #11 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the second and final reading of the 2024-2025 Discipline Code Book passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.8.
Consider approval of the local community planning committee members.
Order #12 - Motion Passed: Based upon the recommendation of Superintendent Philip Watts, approval of the local community planning committee members passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.9.
Consider approval of setting adult meal prices at $3.25 for breakfast and $5.00 for lunch to begin after board approval per state/federal guidelines.
Order #13 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of setting adult meal prices at $3.25 for breakfast and $5.00 for lunch to begin after board approval per state/federal guidelines passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.10.
Consider approval of the second reading of policy #09.123
Absences and Excuses.
Order #14 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the second reading of policy #09.123 Absences and Excuses passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.11.
Consider approval of the second and final reading of KSBA Policy update #47 and procedure update #28, including voting not to allow medicinal cannabis at this time.
Order #15 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the second and final reading of KSBA Policy update #47 and procedure update #28, including voting not to allow medicinal cannabis at this time. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.12.
Consider approval of the BCHD MOU, pending board attorney's review and approval.
Order #16 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the BCHD MOU passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.13.
Consider approval of updated easement with Kentucky Power Company at the Lakeside property.
Order #17 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of an easement with Kentucky Power Company at the Lakeside property passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.14.
Consider approval of the property agreement with property owner at 1300 Lakeside Drive.
Order #18 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the property agreement with property owner at 1300 Lakeside Drive passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.15.
Consider approval of purchasing a sewer jetter from the City of Jackson, not to exceed $10,000.
Order #19 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing a sewer jetter from the City of Jackson, not to exceed $10,000 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.16.
Consider approval of selling bus #1018 for scrap, due to no bids were received.
Order #20 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of selling bus #1018 for scrap, due to no bids were received passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.17.
Consider approval of updated start and end times for Breathitt County Schools.
Order #21 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of start and end times for Breathitt Elementary School passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.
BUILDING/GROUNDS
IV.A.
New Elementary KDE BG# 20-283
IV.A.1.
Consider approval of the final invoice from ZH Commissioning Group in the amount of $1,000.00 for 100% completion of the commissioning for the new Breathitt Elementary School, (BG# 20-283).
Order #22 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the final invoice from ZH Commissioning Group in the amount of $1,000.00 for 100% completion of the commissioning for the new Breathitt Elementary School, (BG# 20-283) passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.B.
Coliseum Balcony + Art Room (BG#22-061 (Balcony) + 22-099 (Art))
IV.B.1.
Consider approval of the final invoice from Tate Hill Jacobs Architects in the amount of $9,589.00 for 100% completion of contract administration services by the architects and engineers for the Coliseum Balcony + Art Room Project .
Order #23 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the final invoice from Tate Hill Jacobs Architects in the amount of $9,589.00 for 100% completion of contract administration services by the architects and engineers for the Coliseum Balcony + Art Room Project passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.C.
Breathitt ATC (BG #24-189)
Order #24 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Breathitt ATC (BG #24-189) items C 1,2,3 listed below including changed orders a-i, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.C.1.
Consider approval of the Contractor Pay Application #3 in the amount of $423,642.30 to Standafer Builders for the Breathitt ATC + Bus Garage (BG#24-189).
IV.C.2.
Consider approval of the Owner DPOs in the amount of $48,421.49 for the Breathitt ATC + Bus Garage (BG#22-182).
IV.C.3.
Consider approval of the following general contractor change orders in the amount of $738,213.25 and attendant design costs in the amount of $47,761.14 for the following items:
IV.C.3.a.
PCO 2 Remove 2nd layer of Roof $11,617.50
IV.C.3.b.
PCO 3 Masonry Dumpster Enclosure $43,734.50
IV.C.3.c.
PCO 4 Add Vinyl Fence $72,821.29
IV.C.3.d.
PCO 5 Powdercoat Drain Boot $2,923.30
IV.C.3.e.
PCO 6 Repave Parking Lot $102,228.10
IV.C.3.f.
PCO 7 Add Bus Wash Bay $143,957.44
IV.C.3.g.
PCO 8 Add French Drain $1,680.15
IV.C.3.h.
PCO 9 Add Multipurpose and addtl spaces $343,150.97
IV.C.3.i.
PCO 10- Clear, Grub Grade and Hydroseed Banks $16,100.00
IV.D.
Highland Turner HVAC Replacement (BG#23-500)
IV.D.1.
Consider approval of the Contractor Pay Application #2 in the amount of $252,266.39 to Allen Construction for the Highland Turner HVAC Replacement (BG#23-500).
Order #25 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Contractor Pay Application #2 in the amount of $252,266.39 to Allen Construction for the Highland Turner HVAC Replacement (BG#23-500) passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.D.2.
Consider approval of the Owner DPOs accompanying Pay App#2 in the amount of $26,092.50 for the Highland Turner HVAC Replacement (BG#23-500).
IV.D.3.
Consider approval of the change order #002 payable to Allen Construction in the amount of $20,267.95 to add temporary cooling units for the Highland Turner HVAC Replacement (BG#23-500).
IV.E.
ATC Demo Project (BG #24-079)
IV.E.1.
Consider approval the final invoice from Tate Hill Jacobs for contract administration services in the amount of $9,800.00 for the ATC demolition project. (BG# 24-079).
V.
Informational Items
V.A.
Communication/Sharing (All Present)
V.B.
School Financial Reports
V.C.
School SBDM Reports
V.D.
FY24 Utility Tracker
V.E.
Student Admission Restrictions
VI.
Personnel Notifications
VII.
Consider approval of going into closed session in compliance with KRS 61.810 (1)(k) and KRS 156.557(6)(c), for discussion regarding the superintendent's evaluation.
Order #26 - Motion Passed: Entering closed session in compliance with KRS 61.810 (1)(k) and KRS 156.557 (6)(c), for discussion regarding the superintendent's evaluation at 5:35p.m. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
VII.A.
Consider approval of returning to open session.
Order #27 - Motion Passed: Returning to open session at 6:37p.m. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
VII.B.
Consider approval of Superintendent's goals.
Order #28 - Motion Passed: Approval of Superintendent goals as presented passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
VIII.
Adjournment
Order #29 - Motion Passed: There being no further business of the Board, adjournment at 6:40p.m. passed with a motion by Mr. John Hollan and a second by Ms. Anna Morris.
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