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I.
Call to Order.
I.A.
Roll Call
Order #81 - Motion Passed: Approval of excusing Ruschelle Hamilton from the meeting due to being out of town, passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
I.B.
Pledge of Allegiance/Mission and Vision
I.C.
Adopt Agenda
Order #82 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval to adopt the agenda, passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
II.
Presentations/Reports
II.A.
Student Recognitions
II.B.
Staff Recognitions
II.B.1.
Sabrina McElroy-Citizens Educator Award
II.B.2.
Gary Noble- Appalachian Service Project
II.C.
Reports
II.C.1.
Superintendent Report
II.C.2.
Attendance Report
II.C.3.
Federal Programs
II.C.3.a.
Title I
II.C.3.b.
Title 1-D
II.C.3.c.
Title II
II.C.3.d.
Title III
II.C.3.e.
Title IV
II.C.3.f.
Title V
II.C.3.g.
Idea B
II.C.3.h.
CTE
III.
Student Learning and Support Items Recommended for Approval
III.A.
CONSENT ITEMS
Order #83 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts consent items listed below, passed with a motion by Ms. Anna Morris and a second by Mr. John Hollan.
III.A.1.
Approval of Use Property Requests
III.A.1.a.
Consider approval of facility usage agreement with Tumble Tyme Gymnastics to utilize the SES gym starting September 27, 2023, contingent upon providing insurance.
III.A.1.b.
Consider approval of the facility usage request for Team Colton to utilize the Breathitt Elementary parking lots, restrooms and concession stand for the purpose DIPG Foundation on October 21, 2023.
III.A.1.c.
Consider approval of the facility usage agreement with Appalachian Service Project to utilize Highland-Turner Elementary from May 31, 2024 until July 24, 2024, contingent upon insurance.
III.A.1.d.
Consider approval of the facility usage request from Jerry Deaton/BHS ART, for the purpose of presenting "Ghost Stories of Breathitt County" performance at Breathitt Elementary on November 4th and 5th, 2023.
III.A.2.
Consider approval of Lifetouch Photography as the vendor for school pictures for the 2024-2025 school year.
III.A.3.
Consider approval of the following SES fundraiser request to sell Kona Ice to all students for the 2023-2024 school year.
III.A.4.
Consider approval of the KECSAC MOA for the 2023-2024 school year.
III.A.5.
Consider approval of the MOA Interdisciplinary Early Childhood Education program with Hazard Community Technical College for the 2023-2024 school year.
III.A.6.
Consider approval of the 2023-2024 updated ARC Chairperson Designee for Breathitt High School.
III.A.7.
Consider approval of developing an action plan and the agreed order for the Highland-Turner wastewater treatment plant with the Kentucky Department for Environmental Protection.
III.A.8.
Consider approval of the specific students for a shortened school day.
III.A.9.
Consider approval of temporary easement for the removal of the underground storage tanks with the Kentucky Department of Highway - Transportation Cabinet.
III.A.10.
Consider approval of the Appalachia Service Project lease agreement.
III.A.11.
Consider approval of the BHS Girls' basketball teams overnight out-of-state girls' basketball trip to Pigeon Forge, Tennessee on December 20, 2023 and returning on December 22,2023.
III.A.12.
Consider the approval of the BHS-FFA overnight and out-of- state field trip to the national FFA Convention & Expo in Indianapolis, Indiana from October 31st-November 3, 2023.
III.B.
DISCUSSION ITEMS
III.B.1.
Consider approval of minutes of previous meetings.
III.B.1.a.
August 22, 2023, Regular Meeting Minutes.
Order #84 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the August 22, 2023, Regular Meeting Minutes passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.1.b.
September 7, 2023, Special Called Tax Hearing Meeting Minutes.
Order #85 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, September 7, 2023, Special Called Tax Hearing Meeting Minutes passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.1.c.
September 21, 2023, Regular Work Session Meeting Minutes.
Order #86 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the September 21, 2023, Regular Work Session Meeting Minutes passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.2.
Consider approval of the August 2023 Treasurer's Report.
Order #87 - Motion Passed: Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for August 2023 passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.3.
Consider approval of the September 2023 bills for payment.
Order #88 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the September 2023 bills for payment passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.4.
Consider approval of the 2023-2024 working budget.
Order #89 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the 2023-2024 working budget passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.5.
Consider approval of the CDIP Phase I Executive Summary.
Order #90 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the CDIP Phase I Executive Summary passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.6.
Consider approval of the CDIP Phase I Continuous Improvement Diagnostic.
Order #91 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the CDIP Phase I Continuous Improvement Diagnostic passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.7.
Consider approval of declaring a maintenance truck VIN# 1GBJC34F8NE185859 as surplus.
Order #92 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of declaring a maintenance truck 1GBJC34F8NE185859 VIN# as surplus passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.8.
Consider approval of purchasing a Chevrolet Silverado 1500 work truck from the State Master Contract in the amount of $44,573.00.
Order #93 - Motion Failed: Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing a Chevrolet Silverado 1500 Work Truck from the State Master Contract in the amount of $44,573.00, failed with a motion by Mrs. Tiffany Combs and a second by Mr. Albert Little.
III.B.9.
Consider approval of accepting the quote from ADT Commercial for camera upgrades for Breathitt High School, Sebastian Elementary, Bus Garage and Highland-Turner Elementary in the amount of $102,044.26 and an annual service fee of $2,448.00.
Order #94 - Motion Passed: Based upon the recommendation of Superintendent Philip Watts, approval of accepting the quote from ADT Commercial for camera upgrades for Breathitt High School, Sebastian Elementary, Bus Garage and Highland-Turner Elementary in the amount of $102,044.26 and an annual service fee of $2,448.00. passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.10.
Consider approval of creating an assistant track coach position at Breathitt High School in the amount of $1,500.00.
Order #95 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of creating an assistant track coach position at Breathitt High School in the amount of $1,500.00 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.11.
Consider approval of creating STLP Breathitt High School coach position in the amount of $1,000.00.
Order #96 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of creating STLP BHS Highschool coach position in the amount of $1,500.00. passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.12.
Consider approval of creating an occupational therapy assistant position and job description for the District.
Order #97 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of creating an occupational therapy assistant position for the District passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.13.
Consider approval of the following procedures:
Order #98 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the following procedures: passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
III.B.13.a.
School-Related Student Trip Permission Slip and Medical Release Form, 0936.AP 211.
III.B.13.b.
School-Related Student Trip Request Form, 09.36 AP.21
III.B.13.c.
Event Specific Emergency Action Plan (EAP) for School Sanctioned Nonathletic Event Held Off Campus, 09.36.AP22.
III.B.14.
Consider approval of accepting the quote from Creekside Buildings in the amount of $7,520 for the guard shack at Sebastian and Breathitt Elementary Campus.
Order #99 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of accepting the quote from Creekside Buildings in the amount of $7,520 for the guard shack at SES passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.15.
Consider approval for the Breathitt Girls Middle School basketball head coaching salary to be reallocated to the middle school girls' basketball team to use for equipment, uniforms, and supplies.
Order #100 - Motion Passed: Consider approval for the Breathitt Girls Middle School basketball head coaching salary to be reallocated to the middle school girls' basketball team to use for equipment, uniforms, and supplies passed with a motion by Ms. Anna Morris and a second by Mr. John Hollan.
III.B.16.
Consider approval of splitting one of the BHS High School Boys' basketball assistant coach positions and salary into two positions at $2,500 each.
Order #101 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of splitting one of the BHS High School Boys' basketball assistant coach positions and salary into two positions at $2,500 each passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.17.
Consider approval of the Agri-One, LLC proposal in the amount of $14,777.00 for the purpose of rebuilding the football practice filed after removing the fuel tank.
Order #102 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Agri-One, LLC proposal in the amount of $14,777.00 for the purpose of rebuilding the football practice filed after removing the fuel tank passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
IV.
BUILDING GROUNDS/FACILITIES
IV.A.
New Elementary KDE BG# 20-283
Order #103 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the New Elementary IV. A 1-2 passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
IV.A.1.
Consider approval of an owner requested change order #040 in the amount of $9,400.00 for the Breathitt Elementary(BG#20-283) to provide additional student cubbies in both the Art room and the FMD room.
IV.A.2.
Consider approval of the invoice from Tate Hill Jacobs in the amount of $7,344.00 for 90% completion of Contract Administration for the Breathitt Elementary (BG#20-283).
IV.B.
Coliseum Balcony + Art Room (BG#22-061 (Balcony) + 22-099 (Art))
Order #104 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts approval of the Coliseum Balcony + Art Room (BG#22-061 (Balcony) + 22-099 (Art)) B 1-2 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
IV.B.1.
Consider approval of the Pay Application #14 from Allen Construction in the amount of $112,136.55 for work to date on the Coliseum Balcony Replacement and the Coliseum Art Room Renovation.
IV.B.2.
Consider approval of the invoice for Special Inspections from CSI in the amount of $1,475.00 to be drawn against the previously approved PO.
IV.C.
New BB/SB Training Building KDE BG# 22-097
IV.C.1.
Consider approval of the Pay Application #8 from Allen Construction in the amount of $ $14,953.57 for work to date on the BB/SB Training Building (BG #22-097).
Order #105 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, consider approval of the Pay Application #8 from Allen Construction in the amount of $ $14,953.57 for work to date on the BB/SB Training Building (BG #22-097) passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
IV.D.
Breathitt Fieldhouse + Concession (BG# 22-168)
IV.D.1.
Consider approval of the Pay Application #7 from Standafer Builders in the amount of $276,844.90 for work to date on the Breathitt Football Fieldhouse + Concession project, BG# 22-168.
Order #106 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #7 from Standafer Builders in the amount of $276,844.90 for work to date on the Breathitt Football Fieldhouse + Concession project, BG# 22-168 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
IV.E.
Coliseum HVAC (BG #22-151)
IV.E.1.
Consider approval of the Pay Application #14 from Allen Construction in the amount of $43,330.85 for work to date on the Coliseum HVAC Replacement (BG# 22-151).
Order #107 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #14 from Allen Construction in the amount of $43,330.85 for work to date on the Coliseum HVAC Replacement (BG# 22-151) passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
IV.F.
Breathitt ATC (BG #22-182)
Order #108 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of Breathitt ATC (BG #22-182)F.1-2 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
IV.F.1.
Consider approval the Schematic Design drawings and KDE Program summary for submission to KDE for the renovation of the ARM to house the Breathitt ATC (BG#22-182).
IV.F.2.
Consider approval of the proposal from Air Source Technologies in the amount of roughly $3,600.00 for oversight for the removal of Hazardous Materials from the ARM building in preparation for construction of the new ATC facility.
IV.G.
Bus Garage (BG#23-499)
IV.G.1.
Consider approval to reimburse Tate Hill Jacobs for the payment of plan review fees paid to the State of Kentucky in the amount of $ 4,623.75 on behalf of the district for the plan review of the Bus Garage (BG# 23-499)
Order #109 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval to reimburse Tate Hill Jacobs for the payment of plan review fees paid in the amount of
$4,623.75 to the State of Kentucky on behalf of the district for the plan review of the Bus Garage (BG# 23-499). passed with a motion by Ms. Anna Morris and a second by Mrs. Tiffany Combs.
IV.H.
Highland Turner HVAC replacement (BG# 23-500)
Order #110 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, Highland Turner HVAC replacement (BG# 23-500) IV.H1-3 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
IV.H.1.
Consider approval to reimburse Tate Hill Jacobs for the payment of plan review fees in the amount of $5,951.28 paid to the State of Kentucky on behalf of the district for the plan review of the Highland Turner HVAC Replacement (BG# 23-500).
IV.H.2.
Consider approval of the payment to Bluegrass Geothermal in the amount of $25,000.00 for the previously approved geothermal test well for the Highland Turner HVAC Replacement (BG# 23-500).
IV.H.3.
Consider approval to Advertise for Bids for the Highland Turner HVAC Replacement project (BG# 23-500).
V.
Personnel Notifications
VI.
Informational Items
VI.A.
Communication/Sharing (All Present)
VI.B.
School Financial Reports
VI.C.
School SBDM Reports
VII.
Adjournment
Order #111 - Motion Passed: There being no further business of the Board, adjournment at 6:01p.m. passed with a motion by Mr. John Hollan and a second by Mrs. Tiffany Combs.
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