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I.
Call to Order.
I.A.
Roll Call
I.B.
Pledge of Allegiance/Mission and Vision
I.C.
Adopt Agenda
I.C.1.
ADDENDUM: Add III.A.1.b. Consider approval of facility usage request from Denise Neace to use Breathitt Elementary Cafeteria on September 9, 2023, 12-8p.m. for the purpose of a birthday party, contingent upon receiving insurance.
Order #38 - Motion Passed: Consider approval of adopting the agenda with the addendum items listed below passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
II.
Presentations/Reports
II.A.
Student Recognitions
II.B.
Staff Recognitions
II.B.1.
2022-2023 Retirees
II.B.1.a.
Scott Allen – 7/1/2023
II.B.1.b.
John Baker – 7/1/2023
II.B.1.c.
Augusta Barnett – 7/1/2023
II.B.1.d.
Leslie Cable – 7/1/2023
II.B.1.e.
Bonnie Lively – 7/1/2023
II.B.1.f.
Kenneth Neace – 6/1/2023
II.B.1.g.
Carolyn Smith – 7/1/2023
II.B.1.h.
Lisa Fugate
II.C.
Reports
II.C.1.
Superintendent Report
II.C.2.
Attendance Report
II.C.3.
Data/Security Presentation
III.
Student Learning and Support Items Recommended for Approval
III.A.
CONSENT ITEMS
Order #39 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of consent items listed below passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.A.1.
Approval of Use Property Requests
III.A.1.a.
Consider approval of facility usage request from Spark Athletics to use Sebastian Elementary for the purpose of Community Gymnastics once a week, after board approval, from 3:30 to 5:00p.m, contingent upon receiving insurance.
III.A.1.b.
Consider approval of facility usage request from Denise Neace to use Breathitt Elementary Cafeteria on September 9, 2023, 12-8p.m. for the purpose of a birthday party, contingent upon receiving insurance.
III.A.2.
Consider approval of board members attending the KSBA’s 2023 Winter Symposium, Dec. 8-9 at the Marriott Downtown in Louisville
III.A.3.
Consider approval of board members attending the KSBA Fall 2023 Regional Meeting.
III.A.4.
Consider approval of supplementing district ticket costs up to $75,000 from ESSER funds, to allow Breathitt County Schools students to attend all district events free to promote social/emotional wellness and a smooth transition to normal operations, contingent on SBDM Council approval.
III.A.5.
Consider approval of the 2023 Technology Activity Report.
III.A.6.
Consider approval of allocating $20,000 to BHS extra-curricular expenses (same as last year's allocation) and $4,000 to each elementary school for extra-curricular expenses.
III.A.7.
Consider approval of fundraiser request from Sebastian Elementary to have an online Bobcat store with BSN for the purpose of the student activity fund.
III.A.8.
Consider approval of the Safe Return to In-Person Instruction and Continuity of Services Plan.
III.A.9.
Consider approval of Sabrina McElroy as the Board Appointed Certified Employee and Tim Wooton as the Board Appointed Certified Employee Alternate for the 2023-2024 Evaluation Appeals Committee.
III.A.10.
Consider approval of 2023-24 KVEC MOA and employee #3291 professional leave.
III.A.11.
Consider approval of the MOA with the KY Transportation Cabinet-Department of Highways.
III.A.12.
Consider approval of the KVEC Membership dues for the 2023-2024.
III.A.13.
Consider approval of 2023-2024 Gear Up SOAR MOA.
III.A.14.
Consider approval of the Alive at 25 Program 2023-24 MOU.
III.A.15.
Consider approval of the formation of the Breathitt High School Girls Basketball Boosters Organization, contingent upon providing insurance.
III.A.16.
Consider approval of the District Funding Assurances for the 2023-2024 school year.
III.B.
DISCUSSION ITEMS
III.B.1.
Consider approval of July 25, 2023, Regular Meeting Minutes.
Order #40 - Motion Passed: Based on the recommendation of Superintendent Phillip Watts, approval of the minutes of the July 25, 2023 Regular Meeting Minutes passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.2.
Consider approval of August 17, 2023, Work Session Meeting Minutes.
Order #41 - Motion Passed: Based upon the recommendation of Superintendent approval of August 17, 2023, Work Session Meeting Minutes passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.3.
Consider approval of the July 2023 Treasurer's Report.
Order #42 - Motion Passed: Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for July 2023 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.4.
Consider approval of the August 2023 bills for payment.
Order #43 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the August 2023 bills for payment passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
III.B.5.
Consider approval of flood insurance for the Coliseum with Hartford Insurance.
Order #44 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of flood insurance for the Coliseum with Hartford Insurance for $250,000 with a $10,000 deductible passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.6.
Consider approval of flood insurance for the Football Den and Concession stand with Hartford Insurance.
Order #45 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of flood insurance for the Football Den and Concession stand with Hartford Insurance for $250,000 with a $10,000 deductible passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
III.B.7.
Consider approval of setting the 2023 property tax rates.
Order #46 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of advertising a required publication for a tax hearing to include a proposed general fund tax levy, which includes the compensating rate and equivalent nickel. passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
III.B.8.
Consider approval of the 2023 motor vehicle tax rates.
Order #47 - Motion Passed: Based upon the recommendation of Superintendent Philip Watts, approval of the 2023 Motor Vehicle Tax Rate 49.2 passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
III.B.9.
Consider approval of accepting a quote from ORI (KPC Contract) in the amount of $ 84,810.16 for the purpose of purchasing additional furniture for Sebastian Elementary.
Order #48 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of accepting a quote from ORI(KPC Contract) in the amount of $84,810.16 for the purpose of purchasing additional furniture for Sebastian Elementary. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.10.
Consider approval of accepting a quote with ORI (KPC Contract) in the amount of $39,592.72 for Sebastian Elementary library furniture.
Order #49 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of accepting the quote with ORI in the amount of $ $39,592.72 for Sebastian Elementary library furniture passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
III.B.11.
Consider approval of the MOA with WestEd/ASSISTments 6th Grade Math Study and Breathitt County Schools.
Order #50 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the MOA with WestEd/ASSISTments 6th Grade Math Study and Breathitt County Schools passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.12.
Consider approval of accepting the JUUL settlement agreement and notification for the final allocation.
Order #51 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of accepting the JUUL settlement agreement and notification for the final allocation passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
III.B.13.
Consider approval of quote with Country Carpets in the amount of $15,425.00 for the purpose of adding addition sideline synthetic grass/gravel and turf at the Breathitt Fieldhouse.
Order #52 - Motion Passed: approval of change order with Country Carpets in the amount of $15,425.00 for the purpose of adding addition sideline synthetic grass/gravel and turf at the Breathitt Fieldhouse passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.
BUILDING GROUNDS
IV.A.
New Elementary KDE BG# 20-283
IV.A.1.
Consider approval of a contractor requested DPO change order #012 for the Breathitt Elementary(BG#20-283). This change order would delete funds accidentally added to the DPO by the contractor in the amount of (-) 35,158.85.
Order #53 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts,approval of a contractor requested DPO change order #012 for the Breathitt Elementary(BG#20-283). This change order would delete funds accidentally added to the DPO by the contractor in the amount of (-) 35,158.85 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.A.2.
Consider approval of change order #039 adding $35,158.85 to the construction contract for the Breathitt Elementary (BG#20-283). This change order would add to the construction contract, the deleted DPO funds in the amount of $35,158.85.
Order #54 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts,approval of Change Order #039 adding $35,153.85 to the construction contract for the Breathitt Elementary (BG#20-283). This change order would add to the construction contract, the deleted DPO funds in the amount of $35,158.85 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.B.
Coliseum Balcony + Art Room (BG#22-061 (Balcony) + 22-099 (Art))
IV.B.1.
Consider approval of the Pay Application #13 from Allen Construction in the amount of $44,681.12 for work to date on the Coliseum Balcony Replacement and the Coliseum Art Room Renovation.
Order #55 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #13 from Allen Construction in the amount of $44,681.12 for work to date on the Coliseum Balcony Replacement and the Coliseum Art Room Renovation passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
IV.C.
New BB/SB Training Building KDE BG# 22-097
IV.C.1.
Consider approval of Owner Direct Purchase orders accompanying Pay Application #7 from Allen Construction in the total amount of $5,022.86.
Order #56 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of Owner Direct Purchase orders accompanying Pay Application #7 from Allen Construction in the total amount of $5,022.86 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.C.2.
Consider approval of the Pay Application #7 from Allen Construction in the amount of $19,535.56 for work to date on the BB/SB Training Building (BG #22-097).
Order #57 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #7 from Allen Construction in the amount of $19,535.56 for work to date on the BB/SB Training Building (BG #22-097) passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.D.
Breathitt Fieldhouse + Concession (BG# 22-168)
IV.D.1.
Consider approval of the Pay Application #6 from Standafer Builders in the amount of $357,086.20 for work to date on the Breathitt Football Fieldhouse + Concession project, BG# 22-168.
Order #58 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #6 from Standafer Builders in the amount of $357,086.20 for work to date on the Breathitt Football Fieldhouse + Concession project, BG# 22-168 passed with a motion by Mrs. Tiffany Combs and a second by Mr. Albert Little.
IV.D.2.
Consider approval of the change order #006 in the amount of $21,217.50. This is a requirement from AEP to complete electrical entrance.
Order #59 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the change order #006 in the amount of $21,217.50. This is a requirement from AEP to complete electrical entrance passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
IV.E.
Coliseum HVAC (BG #22-151)
IV.E.1.
Consider approval of the Pay Application #13 from Allen Construction in the amount of $57,207.59 for work to date on the Coliseum HVAC Replacement (BG# 22-151).
Order #60 - Motion Passed: Based upon the recommendation of superintendent Phillip Watts, approval of the Pay Application #13 from Allen Construction in the amount of $57,207.59 for work to date on the Coliseum HVAC Replacement (BG# 22-151) passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
IV.F.
Highland Turner HVAC replacement
IV.F.1.
Consider approval of the attached construction documents for submission to the State of Kentucky for building plan review for Highland Turner HVAC Replacement (BG# 23-500).
Order #61 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the attached construction documents for submission to the State of Kentucky for building plan review for Highland Turner HVAC Replacement (BG# 23-500) passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.F.2.
Consider approval of the Construction Documents for the Highland- Turner HVAC Replacement Project (BG#23-500) for submission to the Kentucky Department of Education for their review and approval in preparation for release for public bidding. These documents include drawings and KDE required forms BG2 and BG3.
Order #62 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Construction Documents for the Highland- Turner HVAC Replacement Project (BG#23-500) for submission to the Kentucky Department of Education for their review and approval in preparation for release for public bidding. These documents include drawings and KDE required forms BG2 and BG3 passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
IV.G.
Bus Garage
IV.G.1.
Consider approval of the attached construction documents for submission to the State of Kentucky for building plan review for the bus garage (BG#23-499).
Order #63 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the attached construction documents for submission to the State of Kentucky for building plan review for the bus garage (BG#23-499) passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.G.2.
Consider approval of the Construction Documents for the Bus Garage Project (BG#23-499) for submission to the Kentucky Department of Education for their review and approval in preparation for release for public bidding. These documents include drawings and KDE required forms BG2 and BG3.
Order #64 - Motion Passed: .approval of the Construction Documents for the Bus Garage Project (BG#23-499) for submission to the Kentucky Department of Education for their review and approval in preparation for release for public bidding. These documents include drawings and KDE required forms BG2 and BG3 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.H.
Area Technology Center
IV.H.1.
Consider approval of BG1 for the ATC Demolition BG#24-079.
Order #65 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of BG1 for the ATC Demolition BG#24-079 passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
IV.H.2.
Consider approval to accept a letter of interest to hire Tate Hill Jacobs Architect for purpose of constructing/renovating a a new Area Technology Center at the ARM property.
Order #66 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval to accept a letter of interest to hire Tate Hill Jacobs Architect for purpose of constructing/renovating a a new Area Technology Center at the ARM property passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
IV.I.
ATC/Closeout of previous ATC project
IV.I.1.
Consider approval of revised BG1 for the ATC BG#22-182
Order #67 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of revised BG1 for the ATC BG#22-182 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.I.2.
Consider approval of BG4 for the previously design of the ATC center BG#22-182.
Order #68 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of BG4 for the previously design of the ATC center BG#22-182 passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
IV.I.3.
Consider approval of hiring Tate Hill Jacobs for the design work for demolition of existing Area Technology building located at 2303 Bobcat Lane.
Order #69 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of hiring Tate Hill Jacobs for the design work for demolition of existing Area Technology building located at 2303 Bobcat Lane
passed with a motion by Mrs. Tiffany Combs and a second by Ms. Anna Morris.
IV.J.
BHS Canopy
IV.J.1.
Consider approval to accept a letter of interest to hire Tate Hill Jacobs Architect for purpose of construction of a new BHS Canopy.
Order #70 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval to accept a letter of interest to hire Tate Hill Jacobs Architect for purpose of construction of a new Area Technology Center at ARM passed with a motion by Mr. Albert Little and a second by Mrs. Tiffany Combs.
V.
Personnel Notifications
VI.
Informational Items
VI.A.
Communication/Sharing (All Present)
VI.B.
School Financial Reports
VI.C.
School SBDM Reports
VII.
Consider approval of going into closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation.
Order #71 - Motion Passed: Entering closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation at 5:46p.m., passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
VII.A.
Consider approval of returning to open session.
Order #72 - Motion Passed: Returning to open session at 6:07p.m., passed with a motion by Mr. Albert Little and a second by Mr. John Hollan.
VII.B.
Action taken from closed session.
VIII.
Adjournment
Order #73 - Motion Passed: There being no further business of the Board, adjournment at 6:08p.m. passed with a motion by Mr. John Hollan and a second by Mr. Albert Little.
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