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I.
Call to Order.
I.A.
Roll Call
Order #3 - Motion Passed: Consider approval of excusing Tiffany Combs due to being out of state, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
I.B.
Pledge of Allegiance/Mission and Vision
I.C.
Adopt Agenda
Order #4 - Motion Passed: Approval of adopting the agenda passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
II.
Presentations/Reports
II.A.
Student Recognitions
II.B.
Staff Recognitions
II.B.1.
Perfect Attendance 2022-2023
II.B.1.a.
Renee Davidson
II.B.1.b.
Stacy McKnight
II.B.1.c.
Kevin Rose
II.B.1.d.
Gregory Snowden
II.B.1.e.
Brent Turner
II.C.
Reports
II.C.1.
Superintendent Report
II.C.2.
Appalachian Service Project
III.
Student Learning and Support Items Recommended for Approval
III.A.
CONSENT ITEMS
Order #5 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the consent items listed below, and accept changes to the date for A.12.d to add date of use for Honey Pageant on August 25 and August 26, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.A.1.
Consider approval of the 2023-2024 ARC Chairperson Designee (s).
III.A.2.
Consider approval of the clothing bid with Rose Brothers Department Store for the 2023-2024 school year.
III.A.3.
Consider approval of renewing KSBA Custom Policy/Procedure Services and eMeeting Maintenance for the 2023-2024 school year.
III.A.4.
Consider approval of renewing membership with KSBA for the 2023-2024 school year.
III.A.5.
Consider approval of revising the MOA with City of Jackson for the purpose of hiring a School Resource Officer at Breathitt and Sebastian Elementary Campus in the amount of $45,000 and allowing board attorney to review and make changes if necessary.
III.A.6.
Consider approval of revising the MOA with City of Jackson for the purpose of hiring a School Resource Officer at Breathitt High School Campus in the amount of $45,000 and allowing board attorney to review and make changes if necessary.
III.A.7.
Consider approval of the MOA with Western Governors University for the purpose of student placement.
III.A.8.
Consider approval of MOA contract with KDE and employee #3530 professional leave.
III.A.9.
Consider approval of the Local Head Start MOA with Middle Kentucky Head Start for the 2023-2024 school year.
III.A.10.
Consider approval of the Interagency Agreement between DJJ and Breathitt School District for the 2023-24 school year, including Breathitt Regional School and Breathitt Day Treatment.
III.A.11.
Consider approval of proposed student fees for the 2023-2024 school year for BHS, at $10.00 parking pass per driver and FFA $20.00 per student.
III.A.12.
Consider approval of the following facility usage request:
III.A.12.a.
BHS Class of 2003, (20) year reunion at Breathitt High School on August 18, 2023, contingent upon providing insurance.
III.A.12.b.
Lumberjacks use of BHS and SES fields July 2023 until July 2024,for the purpose of games and practice, contingent upon providing insurance.
III.A.12.c.
Breathitt County Honey Festival use of the BHS Parking Lot for the parade line up on Saturday, September 2, 2023,and the BHS Stadium Sunday, September 3, 2023, for the kids festival.
III.A.12.d.
Breathitt County Honey Festival use of the auditorium at Breathitt Elementary on August 26, 2023, and September 2, 2023, for the Honey Pageant.
III.A.12.e.
Breathitt County Honey Festival use of the SES Parking Lot on Saturday, September 2, 2023, for the parade line up and car show.
III.A.12.f.
Breathitt Girls' Basketball fundraiser request for Appalachian Mountain Wrestling to use the PE gym on 09/09/2023 at Breathitt High School for purpose of Breathitt High School Girls' basketball team to receive concessions.
III.A.13.
Consider approval of accepting the following lot bids. Items that did not receive a bid to be declared as surplus/junk.
III.A.13.a.
Lot #1-(6) cafeteria tables
III.A.13.b.
Lot # 2- (16) Miscellaneous Tables
III.A.13.c.
Lot #3-(6) Miscellaneous Tables
III.A.13.d.
Lot #4-(3) Preschool Tables & 1 Preschool Chair
III.A.13.e.
Lot #5-Misc Preschool Furniture
III.A.13.f.
Lot #6-(4) Preschool Tables & (21) Preschool Chairs
III.A.13.g.
Lot #7-(2) Changing Tables
III.A.13.h.
Lot #8
(36) Student Desks
III.A.13.i.
Lot #9
(42) Blue Student Chairs
III.A.13.j.
Lot #10
(25) Navy Blue Student Chairs
III.A.13.k.
Lot #11
(46) Miscellaneous Student Chairs
III.A.13.l.
Lot #12
(22) Miscellaneous Student Chairs
III.A.13.m.
Lot #13
(25) Hunter Green Student Chairs
III.A.13.n.
Lot #14
(10) Red Student Chairs
III.A.13.o.
Lot #15
(6 )Preschool Student Chairs
III.A.13.p.
Lot #16
(57) Navy Blue Student Chairs
III.A.13.q.
Lot #17
(27) Blue Student Chairs
III.A.13.r.
Lot #18
(14) Miscellaneous Colored Preschool Student Chairs
III.A.13.s.
Lot # 19
(20) Maroon Student Chairs
III.A.13.t.
Lot # 20
(15) Miscellaneous Student Chairs
III.A.13.u.
Lot #21
(12) Maroon Student Chairs
III.A.13.v.
Lot #22
(1) Desk
III.A.13.w.
Lot #23
(1) Desk
III.A.13.x.
Lot # 24
(1) Desk
III.A.13.y.
Lot # 25
(7) Filing Cabinet
III.A.13.z.
Lot #26
(3) Wooden Chairs
III.A.13.aa.
Lot #27
(33) Folding Tables 4 feet long
III.A.13.bb.
Lot # 28
21) Sewing Machines
III.A.13.cc.
Lot #29
(4) Locker Sets
III.A.13.dd.
Lot #30
(19) Round Cafeteria Tables
III.A.13.ee.
Lot #31
(102) Student Desks
III.A.13.ff.
Lot #32
(28) Vintage Student Desk
III.A.13.gg.
Lot #33
(26) Black Preschool Chairs
III.A.13.hh.
Lot #34
(110) Navy and Red Student Chairs
III.A.13.ii.
Lot #35
(8) Wooden Preschool Chairs
III.A.13.jj.
Lot #36
(23) Miscellaneous Chairs
III.A.13.kk.
Lot #37
(5) filing cabinets
III.A.13.ll.
Lot #38
(6) Computer Tables
III.A.13.mm.
Lot #39
(6) Blue Tables
III.A.13.nn.
Lot #40
(5) Half Moon Tables
III.A.13.oo.
Lot #41
(67) Student Desks
III.A.13.pp.
Lot #42
(8) Rectangle Table
III.A.13.qq.
Lot #43
(11) rectangle tables
III.A.13.rr.
Lot #44
(7) Small Round Tables
III.A.13.ss.
Lot #45
(5) Trapezoid Tables
III.A.13.tt.
Lot #46
(2) Blue Top Rectangle Tables
III.A.13.uu.
Lot #47
(6) Miscellaneous Tables
III.A.13.vv.
Lot #48
(5) Rolling Carts
III.A.13.ww.
Lot #49
(6) Miscellaneous Office Chairs
III.A.13.xx.
Lot #50
(7) Pieces of miscellaneous wooden preschool furniture.
III.A.14.
Consider approval of the Dataseam Apprenticeship Participation Agreement.
III.B.
DISCUSSION ITEMS
III.B.1.
Consider approval of the June 15, 2023, Regular Work Session Meeting Minutes.
Order #6 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the June 15, 2023, Regular Work Session Meeting Minutes passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.2.
Consider approval of the June 20, 2023, Regular Meeting Minutes.
Order #7 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.3.
Consider approval of the July 20, 2023, Regular Work Session Meeting Minutes.
Order #8 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the July 20, 2023, Regular Work Session Meeting Minutes passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.4.
Consider approval of the June 2023 Treasurer's Report.
Order #9 - Motion Passed: Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for June 2023 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.5.
Consider approval of the July 2023 bills for payment.
Order #10 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the July 2023 bills for payment passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.6.
Consider approval of the custodial agreement with Citizens Bank & Trust Co. of Jackson.
Order #11 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the custodial agreement with Citizens Bank & Trust Co. of Jackson passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.7.
Consider approval of the MOU with Farming Now (Formerly AppHarvest). Board approval is subject to final revisions to the agreement and attorney approval.
Order #12 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the MOU with AppHarvest. Board approval is subject to final revisions to the agreement and attorney approval passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.8.
Consider approval of the second and final reading of the 2023-2024 Employee Handbook and Substitute Teacher Handbook.
Order #13 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the second and final reading of the 2023-2024 Employee Handbook and Substitute Teacher Handbook passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.9.
Consider approval of the second and final reading of the 2023-2024 Discipline Code Book.
Order #14 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the first reading of the 2023-2024 Discipline Code Book passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.10.
Consider approval of the second and final reading of the 2023-2024 Coaches Handbook.
Order #15 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the second and final reading of the 2023-2024 Coaches Handbook passed with a motion by Mr. Albert Little and a second by Mr. John Hollan.
III.B.11.
Consider approval of purchasing (2) EZGo golf carts from Dever ( State Master Contract) in the total amount up to $27,000.00.
Order #16 - Motion Failed: Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing a EZGo golf cart from Dever up to the amount of $27,000.00 failed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
III.B.12.
Consider approval of purchasing a used scissor lift from Black Equipment (State Master Contract) in the amount of $16,445.00.
Order #17 - Motion Passed: Based upon the recommendations of Superintendent Phillip Watts, approval of purchasing a used scissor lift from Black Equipment (State Master Contract) in the amount of $16,445.00 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.13.
Consider approval of the bid in the amount of $45,000 with Country Carpets for the purpose of Sideline Synthetic Grass at the Breathitt Stadium.
Order #18 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the bid in the amount of $45,000 with Country Carpets for the purpose of Sideline Synthetic Grass at Breathitt Stadium passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
III.B.14.
Consider approval of paying the delinquent taxes and filing fees for the Sigmon property at Haddix, and authorize the Superintendent or Chairperson to sign the deed.
Order #19 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of paying the delinquent taxes and filing fees for the Sigmon property at Haddix, and authorize the Superintendent or Chairperson to sign the deed passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.
BUILDING/GROUNDS
IV.A.
New Elementary KDE BG# 20-283
Order #20 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the New Elementary IV.A-1-3 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.A.1.
Consider approval of the Pay Application #28 from Standafer Builders in the amount of $67,707.31 for work to date on the new Elementary (BG#20-283).
IV.A.2.
Consider approval of the invoice from Tate Hill Jacobs in the amount of $7,344.00 for contract administration work to date on the new Elementary (BG#20-283).
IV.A.3.
Consider approval of the Owner Direct Purchase Orders accompanying Pay Application 28# from Standafer Builders in the amount of $10,842.32 for work to date on the new Elementary (BG#20-283).
IV.B.
Coliseum Balcony + Art Room (BG#22-061 (Balcony) + 22-099 (Art))
IV.B.1.
Consider approval of the Pay Application #12 from Allen Construction in the amount of $62,987.54 for work to date on the Coliseum Balcony Replacement and the Coliseum Art Room Renovation.
Order #21 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #12 from Allen Construction in the amount of $62,987.54 for work to date on the Coliseum Balcony Replacement and the Coliseum Art Room Renovation passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.C.
New BB/SB Training Building KDE BG# 22-097
IV.C.1.
Consider approval of the Pay Application #6 from Allen Construction in the amount of $10,237.15 for work to date on the BB/SB Training Building (BG #22-097).
Order #22 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #6 from Allen Construction in the amount of $10,237.15 for work to date on the BB/SB Training Building (BG #22-097) passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.D.
Breathitt Fieldhouse + Concession (BG# 22-168)
Order #23 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Breathitt Fieldhouse + Concession (BG# 22-168) IV.D.1-4 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.D.1.
Consider approval of the Pay Application #5 from Standafer Builders in the amount of $179,724.50 for work to date on the Breathitt Football Fieldhouse + Concession project, BG# 22-168.
IV.D.2.
Consider approval of change order #4 from Standafer Builders in the amount of $7,015.00 to replace existing wiring and conduit in conflict with a proposed new beam to support the HVAC system for the Breathitt Football Fieldhouse + Concession project BG# 22-168.
IV.D.3.
Consider approval of change order #5 from Standafer Builders in the amount of $11,333.25 to extend the broadcast flake epoxy flooring into the existing restroom of the Breathitt Football Fieldhouse + Concession project BG# 22-168.
IV.D.4.
Consider approval of payment of (2) invoices from CSI totaling $2,100.00 for special inspections completed on the Breathitt Football Fieldhouse + Concession project BG# 22-168.
IV.E.
Coliseum HVAC (BG #22-151)
Order #24 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of IV.E1-2 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.E.1.
Consider approval of the Pay Application #12 from Allen Construction in the amount of $65,436.42 for work to date on the Coliseum HVAC Replacement (BG# 22-151).
IV.E.2.
Consider approval of change order #4 from Allen Construction in the amount of $47,814.33 to rework the damaged concrete at the rear exit of the Coliseum (cafeteria side) as well as to repair a hole in the wall of the coal bin and to rework an existing catch basin near the outdoor dining area.
IV.F.
Bus Garage
IV.F.1.
Consider approval of the Design Development Drawings for submission to KDE for the Bus Garage (BG# 23-499).
Order #25 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of the Design Development Drawings for submission to KDE for the Bus Garage (BG# 23-499) passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
IV.G.
Highland-Turner Elementary
Order #26 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts approval of Highland Turner Elementary IV. G. 1-3 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.G.1.
Consider approval of the Design Development Drawings for submission to KDE for the Highland Turner HVAC Replacement (BG#23-500).
IV.G.2.
Consider approval of accepting the proposal from Moses Drilling Company in the amount of $25,000 for the purpose of Geothermal Test Bore and Conductivity Test at Highland-Turner Elementary.
IV.G.3.
Consider approval of the proposal from Endris Engineers in the amount of $4,600.00 to provide basic topographic survey for the geothermal project at Highland Turner Elementary (BG# 23-500).
IV.H.
Breathitt High School
Order #27 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, Breathitt High School IV. H 1-2 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
IV.H.1.
Consider approval to advertise for Architect for the BHS Canopy.
IV.H.2.
Consider approval of the BG1 for the BHS Canopy
BG #24-048.
IV.I.
New Area Technology Center
IV.I.1.
Consider approval to advertise for Architect and Engineer Services as required for the design and renovation for the ATC located at Lakeside Drive, Jackson, KY.
Order #28 - Motion Passed: Based upon the recommendations of Superintendent Phillip Watts, approval to advertise for Architect and Engineer Services as required for the design and renovation for the ATC located at Lakeside Drive, Jackson, KY passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
V.
Consider approval of going into closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation.
Order #29 - Motion Passed: Entering closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation at 6:04p.m., passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
V.A.
Consider approval of returning to open session.
Order #30 - Motion Passed: Returning to open session at 7:19p.m. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.
V.B.
Consider approval of Superintendent's goals.
Order #31 - Motion Passed: Approval of Superintendent goals:
ADMINISTRATION 02.14 AP.2
(CONTINUED)
Evaluation of the Superintendent
GOAL 1: The Superintendent will provide a safe, respectful, and welcoming learning environment that fosters a climate of support and respect and instills a sense of community among its students, families, and staff. 21st century updates, construction and safety updates, and work environment updates serve as markers for this goal.
The Superintendent’s performance for this standard:
? (4) Exemplary: Exceeds the standard
? (3) Accomplished: Meets the standard
? (2) Developing: Making progress toward meeting the standard
? (1) Improvement Required: Progress toward meeting the goal is unacceptable; goal is required to be addressed with Performance Expectations agreed upon by the Board and Superintendent. Comments to support this performance level are required.
Comments & Evidence to support the Superintendent's performance for this goal:
ADMINISTRATION 02.14 AP.2
(CONTINUED)
Evaluation of the Superintendent
GOAL 2: The Superintendent will clearly articulate and support academic expectations with an appropriate curriculum that includes content, scope, and sequence. This will be achieved by maintaining a common curriculum framework and maintaining equitable distribution of resources.
The Superintendent’s performance for this standard:
? (4) Exemplary: Exceeds the standard
? (3) Accomplished: Meets the standard
? (2) Developing: Making progress toward meeting the standard
? (1) Improvement Required: Progress toward meeting the goal is unacceptable; goal is required to be addressed with Performance Expectations agreed upon by the Board and Superintendent. Comments to support this performance level are required.
Comments & Evidence to support the Superintendent's performance for this goal:
passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.
VI.
Personnel Notifications
VII.
Informational Items
VII.A.
Communication/Sharing (All Present)
VII.A.1.
Consider approval of amending the agenda.
Order #32 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of amending the agenda passed with a motion by Ms. Anna Morris and a second by Mr. John Hollan.
VII.A.2.
Consider approval of allocating $20.00 per student in the District from ESSER money to purchase schools supplies for the 2023-2024 school year.
Order #33 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of allocating $20.00 per student in the District from ESSER money to purchase schools supplies for the 2023-2024 school year passed with a motion by Mr. Albert Little and a second by Mr. John Hollan.
VII.B.
School Financial Reports
Order #34 - Motion Passed: Based upon the recommendation of Superintendent Phillip Watts, approval of allocating $20.00 per student in the District from ESSER money to purchase schools supplies for the 2023-2024 school year passed with a motion by Mr. Albert Little and a second by Mr. John Hollan.
VII.C.
School SBDM Reports
VII.D.
FY23 Utility Tracker
VIII.
Adjournment
Order #35 - Motion Passed: There being no further business of the Board, adjournment at 7:28 passed with a motion by Mr. John Hollan and a second by Ms. Anna Morris.
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