Breathitt County
August 24, 2021 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Actions Taken

Order #50 - Motion Passed:  Consider approval of excusing Rebecca Watkins due to illness, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #51 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the adoption of the agenda and addendum items as listed below passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

I.C.1. ADDENDUM: Add Item III.B.39 Consider approval of MOA with Western Kentucky University.
II. Presentations/Reports
II.A. Student Recognitions
II.B. Staff Recognitions
II.B.1. 2020-2021 Retirees
II.B.1.a. Donna Combs
II.B.1.b. Marlene Hamilton
II.B.1.c. Mary Howard
II.B.1.d. Tammy Keene
II.B.1.e. Betty Maggard
II.B.1.f. Ella Mullins
II.B.1.g. Mary Strong
II.C. Reports
II.C.1. Superintendent Report
II.C.2. Data/Security Presentation
II.C.3. Attendance Report
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #52 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of consent items listed below passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.A.1. Approval of Use Property Requests
III.A.1.a. Consider approval of facility usage agreement for Lumberjacks to utilize the BHS Football stadium, concession stand, and SES, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.b. Consider approval of facility usage agreement for Appalachian Mountain Wrestling to utilize the BHS PE GYM contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.c. Consider approval of facility usage agreement for Breathitt Honey Festival committee to use the Breathitt Library for the purpose of the Academic Showcase as a backup on September 3, 2021, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.2. Consider approval of the 2021 Technology Activity Report.
III.A.3. Consider approval of the 2021 Kentucky Incentives for Prevention (KIP) Student Survey MOU.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. Consider approval of July 27, 2021 regular called meeting minutes.
Actions Taken

Order #53 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of July 27,2021 regular called meeting minutes passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.1.b. Consider approval of August 10, 2021 Special Called meeting minutes.
Actions Taken

Order #54 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of August 10, 2021 Special Called meeting minutes passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.2. Consider approval of the July 2021 Treasurer's Report.
Attachments
Actions Taken

Order #55 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for July 2021 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.3. Consider approval of the August 2021 bills for payment.
Actions Taken

Order #56 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the August 2021 bills for payment passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.4. Consider approval of setting the 2021 property tax rates at the same rate as last year.
Actions Taken

Order #57 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of setting 2021 tax rate passed with a motion by Ms. Anna Morris and a second by Mr. John Hollan.

III.B.5. Consider approval of ARP ESSER assurances.
Actions Taken

Order #58 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.6. Consider approval of ARP ESSER spending plan.
Actions Taken

Order #59 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of ARP ESSER spending plan, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.7. Consider approval of the District Funding Assurances for the 2021-2022 school year
Actions Taken

Order #60 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the District Funding Assurances for the 2021-2022 school year, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.8. Consider approval of the MAT program agreement through available Title 2 funds.
Actions Taken

Order #61 - Motion Passed:  Based upon Superintendent Phillip Wat approval of the MAT program agreement through available Title 2 funds, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.9. Consider approval of the allocating $20,000 to BHS extra-curricular expenses (same as last year's allocation); and $4,000 to each elementary school for extra-curricular expenses.
Actions Taken

Order #62 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of allocating $20,000 to BHS and $4,000 to each elementary school for extra-curricular activities passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.10. Consider approval of the KSBA resolution Board of Education Relating to Quarantine Leave during the 2021-2022 School Year pursuant to 702 KAR 1:191E
Actions Taken

Order #63 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the KSBA resolution Board of Education Relating to Quarantine Leave during the 2021-2022 School Year pursuant to 702 KAR 1:191E passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.11. Consider approval of creating a Future Problem Solving Academic Coach position at Breathitt High School in the amount of $1,000.
Actions Taken

Order #64 - Motion Failed:  Based upon the recommendation of Superintendent Phillip Watts, approval of creating a Future Problem Solving Academic Coach position at Breathitt High School for $1,000 failed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

Order #65 - Motion to Amend Passed:  To amend the motion from: "Based upon the recommendation of Superintendent Phillip Watts, approval of creating a Future Problem Solving Academic Coach position at Breathitt High School for $1,000 " to: "Based upon the recommendation of Superintendent Phillip Watts, approval of creating a Future Problem Solving Academic Coach position at Breathitt High School for $1,500 " passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

Discussion

The board discussed they wanted to increase the pay from $1,000 to $1,500.00. 

III.B.12. Consider approval of Middle School Assistant Academic Coach position in the amount of $500.00.
Actions Taken

Order #67 - Motion Failed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Middle School Assistant Academic Coach position in the amount of $500.00 failed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

Order #66 - Motion to Amend Passed:  To amend the motion from: "Based upon the recommendation of Superintendent Phillip Watts, approval of Middle School Assistant Academic Coach position in the amount of $500.00." to: "Based upon the recommendation of Superintendent Phillip Watts, approval of Middle School Assistant Academic Coach position in the amount of $1,000.00." passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.13. Consider approval of setting Federal Programs Coordinator salary at 240 days per year with the extra service stipend in the amount of $8,000.
Actions Taken

Order #68 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of setting Federal Programs Coordinator salary at 240 days per year with the extra service stipend in the amount of $8,000, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.14. Consider approval of non-resident contracts with adjacent districts as follows:
Actions Taken

Order #69 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the non-resident contracts with adjacent districts: A-I is same as last year and J is tabled for another meeting, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

Discussion

Jackson Independent will be tabled due to not being able to review the contract in time. 

III.B.14.a. Hazard Independent
III.B.14.b. Knott County
III.B.14.c. Lee County
III.B.14.d. Magoffin Co.
III.B.14.e. Morgan Co.
III.B.14.f. Owsley Co.
III.B.14.g. Wolfe Co.
III.B.14.h. Estill Co.
III.B.14.i. Perry County
III.B.14.j. Jackson Independent
III.B.15. Consider approval of declaring surplus technology items and authorize disposal through Power House Recycling per State Master Contract.
Actions Taken

Order #70 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of declaring surplus technology items and authorize disposal through Power House Recycling per State Master Contract passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.16. Consider approval of accepting the following bids;
Actions Taken

Order #71 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of accepting the following bids, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.16.a. (1) Surplus Cafeteria Table in the amount of $25.00 from Cynthia Chapman
III.B.16.b. Surplus Exercise Bike in the amount of $10.00 from Cynthia Chapman
III.B.16.c. Item #1 Floor Buffer in the amount of $25.00 from Haskel Hunter
III.B.16.d. Item #8 Wood Chipper in the amount of $50.00 from Haskel Hunter
III.B.17. Consider approval of remaining food service and maintenance items that did not sale to be declared as junk and sale as scrap.
Actions Taken

Order #72 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, of remaining food service and maintenance items that did not sale to be declared as junk and sale as scrap. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.18. Consider approval of accepting bid with Combs Trucking in the amount of $23,530 for the purpose of removal of trees at SES bus parking lot, SES track and campus.
Actions Taken

Order #73 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of accepting bid with Combs Trucking in the amount of $23,530 for the purpose of removal of trees at SES bus parking lot, SES track and campus passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.19. Consider approval of the revised BG-1 Sebastian Elementary School Renovation project, BG# 19-320.
Actions Taken

Order #74 - Motion Passed:  Based upon Superintendent Phillip Watts, approval approval of the revised BG-1 Sebastian Elementary School Renovation project, BG# 19-320, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.20. Consider approval of Pay Application #7 from Rising Sun in the amount of $248,016.42 for work to date on the Coliseum Emergency Repair Project (BG#20-260).
Actions Taken

Order #75 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Pay Application #7 from Rising Sun in the amount of $248,016.42 for work to date on the Coliseum Emergency Repair Project (BG#20-260) passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.21. Consider approval of the final payment for Retainage from Rising Sun in the amount of $90,183.04 for work to date on the Coliseum Emergency Repair Project (BG#20-260).
Actions Taken

Order #76 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the final payment for Retainage from Rising Sun in the amount of $90,183.04 for work to date on the Coliseum Emergency Repair Project (BG#20-260). passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.22. Consider approval of the final payment for Architectural and Engineering fees from Tate Hill Jacobs in the amount of $72,260.76 for the Coliseum.
Actions Taken

Order #77 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consider approval of the final payment for Architectural and Engineering fees from Tate Hill Jacobs in the amount of $72,260.76, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.23. Consider approval of the Pay Application #5 from Standafer Builders in the amount of $105,370.10 for work to date on the new Elementary (BG#20-283.
Actions Taken

Order #78 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consider approval of Pay Application #5 from Standafer Builders in the amount of $105,370.10 for work to date on the new Elementary (BG#20-283 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.24. Consider approval of the payment of Owner Direct Purchase Orders for the new Elementary School (BG#20-283) totaling $119,893.53.
Actions Taken

Order #79 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the payment of Owner Direct Purchase Orders for the new Elementary School (BG#20-283) totaling $119,893.53 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.25. Consider approval of the payment of $6,600.00 to Consulting Services Incorporated (CSI) for special inspections completed on the new elementary in the month of July.
Actions Taken

Order #80 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the payment of $6,600.00 to Consulting Services Incorporated (CSI) for special inspections completed on the new elementary in the month of July passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.26. Consider approval to advertise for Architect for the Breathitt County Area Technology Center project.
Actions Taken

Order #81 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to advertise for Architect for the ATC project, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.27. Consider approval to advertise for Architect for the Breathitt County Bobcat Den (fieldhouse and concession stand).
Actions Taken

Order #82 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to advertise for Architect for Football field house and concession stand passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.28. Consider approval of hiring Tate Hill Jacobs Architects for the purpose of Breathitt County Training Facility -renovation.
Actions Taken

Order #83 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of hiring Tate Hill Jacobs architects for the purpose of Breathitt County Schools training facility renovation passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.29. Consider approval of the BG1 for the Breathitt County Training Facility.
Actions Taken

Order #84 - Motion Passed:  Based upon the recommendation of Superintendentapproval of the BG1 for the Breathitt County Training Facility. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.30. Consider approval of hiring Tate Hill Jacobs Architects for the purpose of Breathitt County High School Coliseum Art Room - renovation.
Actions Taken

Order #85 - Motion Passed:  Based upon the recommendations of Superintendent Phillip Watts, approval of hiring Tate Hill Jacobs architects for the purpose of Breathitt County High school art room renovation, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.31. Consider approval of the BG1 Breathitt County High School Coliseum Art Room, BG22-099.
Actions Taken

Order #86 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the BG1 Breathitt County High School Coliseum Art Room, BG22-099 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.32. Consider approval of the CFR form for the Coliseum balcony.
Actions Taken

Order #87 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the CFR form for the Coliseum balcony passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.33. Consider approval of declaring 4 school buses as surplus and advertise for bids. These buses are not drivable and have been used for spare parts. The buses have reached their years of service and the district no longer receives funding for them. The buses are as follows
Actions Taken

Order #88 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of surplus using 4 school buses. These buses are not drivable and have been used for spare parts. The buses have reached their years of service and the district no longer receives funding for them. The buses are as follows passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.33.a. Bus #1060, VIN #4UZADFADT1CCBN73322012, 2012 Thomas
III.B.33.b. Bus #45, VIN#4DRBUAAN8AA168604, 2010 International
III.B.33.c. Bus #61, VIN#4UZADADTXCCBJ4558, 2012 Thomas
III.B.33.d. Bus #53, VIN#1HVBBAAL5XH221133, 1999 International
III.B.34. Consider purchasing 2 new 72 passenger International school buses at $117,553 each for a total of $235,106 using general funds. These buses will be equipped with air conditioning, tinted windows, AM/FM Radio, and onboard camera systems.
Actions Taken

Order #89 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, purchasing 2 new 72 passenger International school buses at $117,553 each for a total of $235,106 using general funds. These buses will be equipped with air conditioning, tinted windows, AM/FM Radio, and onboard camera systems. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.35. Consider purchasing 2 new 72 passenger International school buses at $117,553 each for a total of $235,106 using ESSER funds. These buses will be equipped with air conditioning, tinted windows, AM/FM Radio and on board camera systems.
Actions Taken

Order #90 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, purchasing 2 new 72 passenger International school buses at $117,553 each for a total of $235,106 using ESSER funds. These buses will be equipped with air conditioning, tinted windows, AM/FM Radio, and onboard camera systems, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.36. Consider approval of creating a 4-hour transportation dispatcher position and job description.
Actions Taken

Order #91 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of creating a 4-hour transportation dispatcher position and job description passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.37. Consider approval for the Breathitt Baseball High School head coaching salary to be reallocated to the high school baseball team to use for equipment, uniforms, and supplies for the 2021-2022 school year.
Actions Taken

Order #92 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval for the Breathitt Baseball High School head coaching salary to be reallocated to the high school baseball team to use for equipment, uniforms, and supplies for the 2021-2022 school year, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.38. Consider approval of using Tumble Tyme for the elementary gymnastics not to exceed $2,000.
Actions Taken

Order #93 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of using Tumble Tyme for the elementary gymnastics not to exceed $2,000 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.39. Consider approval of MOA with Western Kentucky University.
Actions Taken

Order #94 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of MOA with Western Kentucky University passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
VI. Adjournment
Actions Taken

Order #95 - Motion Passed:  There being no further business of the Board, adjournment at 6;19p.m, passed with a motion by Mr. John Hollan and a second by Mr. Albert Little.