Breathitt County
May 25, 2021 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #323 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of adoption of the agenda and addendum items passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

I.C.1. ADDENDUM: Add item III.B. 28. Consider approval of revised Capital funds request for KISTA bus payment.
II. Presentations/Reports
II.A. Student Recognitions
II.B. Staff Recognitions
II.C. Reports
II.C.1. Superintendent Report
II.C.2. Academic Benchmark Data Report
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #324 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts to approve consent items listed below, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.A.1. Approval of Use Property Requests
III.A.1.a. Consider approval of facility usage agreement with the Honey Festival Committee to use Breathitt High School parking lot, September 5, 2021, for the purpose of a bed race, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.b. Consider approval of facility usage agreement with Breathitt Baseball Boosters to use the baseball field, date to be determined, for the purpose of Family Night fundraiser, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.c. Consider approval of facility usage agreement with East KY Rave (travel team)to use the Breathitt High School Softball field for the purpose of practice from June 10, 2021, to August 1st, 2021, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.d. Consider approval of facility usage agreement with Kentucky River Community Care to use Sebastian Elementary, June 7-July 29 2021, for the purpose of Summer Splash, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.e. Consider approval of facility usage agreement with Kentucky River Community Care to use Highland-Turner Elementary, June 7-July 29 2021, for the purpose of Summer Splash, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.f. Consider approval of facility usage agreement with Kentucky River Community Care to use Marie-Roberts Caney, June 7-July 29 2021, for the purpose of Summer Splash, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.2. Consider approval of the Kentucky Educational Development Corporation membership agreement for 2021-2022.
III.A.3. Consider approval of SFCC KETS 3rd Offer of Assistance in the amount of $10,420.
III.A.4. Consider approval of the 2021-2022 Dual Credit MOA with Morehead State University.
III.A.5. Consider approval of the Fidelity Bonds for FY 2022.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. Consider approval of April 27, 2021 Regular Meeting Minutes
Actions Taken

Order #325 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of April 27,2021 regular meeting minutes passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.1.b. Consider approval of May 4, 2021 Special Called Meeting Minutes.
Actions Taken

Order #326 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Special Called Meeting Minute passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.1.c. Consider approval of May 11, 2021 Special Called Meeting Minutes.
Actions Taken

Order #327 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of May 2021 minutes passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.1.d. Consider approval of May 19, 2021, Special Called Meeting Minutes
Actions Taken

Order #328 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of May 19, 2021, Special Called Meeting Minutes passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.2. Consider approval of the May bills for payment
Actions Taken

Order #329 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the May bills for payment passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.3. Consider approval of the April Treasurer's Report.
Attachments
Actions Taken

Order #330 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the April Treasurer's report passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.4. Consider approval of RFH Audit Engagement Letter, Peer Review Alliance Report for 2020
Actions Taken

Order #331 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of RFH, PLLC Audit Engagement letter, Peer Review Alliance Report for 2020, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.5. Consider approval of the FY2022 Tentative Budget.
Actions Taken

Order #332 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of the FY2022 Tentative Budget passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.6. Consider approval of renewing the Banking Services with Citizens Bank of Jackson at the same rate as last year.
Actions Taken

Order #333 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of renewing the Banking Services with Citizens Bank of Jackson at the same rate as last year, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.7. Consider approval of start and stop times for the 2021-2022 school year.
Actions Taken

Order #334 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of start and stop times for the 2021-2022 school year, passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.8. Consider approval of the Certified Evaluation Plan for the 2021-2022 school year.
Actions Taken

Order #335 - Motion Passed:  Based upon the recommendation of the Superintendent Phillip Watts, approval of the Certified Evaluation Plan for the 2021-2022 school year. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.9. Consider approval of the 2021-2022 Lau Plan.
Actions Taken

Order #336 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2021-2022 Lau Plan, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.10. Consider approval of purchasing Social Studies curriculum with TCI products, for grades 6-12, in the amount of $18,323.00.
Actions Taken

Order #337 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing Social Studies curriculum with TCI products, for grades 6-12, in the amount of $18,323.00 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.11. Consider approval of purchasing Math curriculum with Desmos, for grades 6-8, in the amount of $6,000 for one year.
Actions Taken

Order #338 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing Math curriculum with Desmos, for grades 6-8, in the amount of $6,000 for one year, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.12. Consider approval of renewing the contract with G and G Communications for Two Way Radio Maintenance and Repeater Rent for bus radios for the 2021-2022 school year
Actions Taken

Order #339 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of renewing the contract with G and G Communications for Two Way Radio Maintenance and Repeater Rent for bus radios for the 2021-2022 school year, passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.13. Consider approval of an out-state field trip JROTC to JCLC Camp Davy Crockett in Whitesburg, TN leaving 06/10/2021 and returning 06/10/2021.
Actions Taken

Order #340 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of an out-state field trip JROTC to JCLC Camp Davy Crockett in Whitesburg, TN leaving 06/10/2021 and returning 06/10/2021, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.14. Consider approval of accepting soft drink bids for Coca Cola and Pepsi that were received on April 15, 2021, for the 2021-2022 school year.
Actions Taken

Order #341 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of accepting soft drink bids for Coca Cola and Pepsi that were received on April 15, 2021, for the 2021-2022 school year, passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.15. Consider approval of the SRO MOA with the City of Jackson for the 2021-2022 school year.
Actions Taken

Order #342 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of the SRO MOA with the City of Jackson for the 2021-2022 school year, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.16. Consider approval of Breathitt Sheriff's Department COPS grant, contingent upon an approved MOA and approval of the grant.
Actions Taken

Order #343 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Breathitt Sheriff's Department COPS grant, contingent upon an approved MOA and approval of the grant, passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.17. Consider approval of accepting the bid from The Wilson Group Inc., in the amount of $354,686.00 for the purpose of the Coliseum Window Replacement and Alt Bid NO.1, ADA Access in the amount of $30,720.00.
Actions Taken

Order #344 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval approval of accepting the bid from The Wilson Group Inc., in the amount of $354,686.00 for the purpose of the Coliseum Window Replacement and Alt Bid NO.1, ADA Access in the amount of $30,720.00, passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.18. Consider approval of the draft contract between the Breathitt County Board of Education and The Wilson Company to replace the existing windows in the Fairce Woods Coliseum. The form of agreement proposed is the AIA Document A101-2007, Standard Form of Agreement Between Owner and Contractor, in the total amount of $385,406.00. The Contract includes all work of the Base Bid ($354,686.00) plus Alternate #1 ($30,720.00) for the ADA access to the coliseum stage. Owner purchase orders will be utilized in the amount of $158,425.00.
Actions Taken

Order #345 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the draft contract between the Breathitt County Board of Education and The Wilson Company to replace the existing windows in the Fairce Woods Coliseum. The form of agreement proposed is the AIA Document A101-2007, Standard Form of Agreement Between Owner and Contractor, in the total amount of $385,406.00. The Contract includes all work of the Base Bid ($354,686.00) plus Alternate #1 ($30,720.00) for the ADA access to the coliseum stage. Owner purchase orders will be utilized in the amount of $158,425.00 passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.19. Consider approval of accepting revised BG1-21-094 Breathitt County Coliseum Window Replacement and ADA access, accepting the alternate bid for ADA access in the amount $426,826.30.
Actions Taken

Order #346 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of accepting revised BG1-21-094 Breathitt County Coliseum Window Replacement and ADA access, accepting the alternate bid for ADA access in the amount $426,826.30 passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.20. Consider approval of revised Capital funds request form for the Coliseum Window Replacement Project.
Actions Taken

Order #347 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of revised Capital funds request form for the Coliseum Window Replacement Project, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.21. Consider approval of a Football Scoreboard with BSN, preferred vendor, not to exceed $40,000.00.
Actions Taken

Order #348 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of a Football Scoreboard with BSN, preferred vendor, not to exceed $40,000.00, passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.22. Consider approval of purchasing a dump trailer not to exceed $11,000.00.
Actions Taken

Order #349 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing a dump trailer not to exceed $11,000.00 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.23. Consider approval of the Pay Application #2 from Standafer Builders in the amount of $129,669.25 for work to date on the new Elementary for 350 students (BG#20-283).
Actions Taken

Order #350 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #2 from Standafer Builders in the amount of $129,669.25 for work to date on the new Elementary for 350 students (BG#20-283), passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.24. Consider approval of the payment of contractor submitted Direct Purchase Orders for the new Elementary School (BG#20-283) totaling $106,374.95.
Actions Taken

Order #351 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the payment of contractor submitted Direct Purchase Orders for the new Elementary School (BG#20-283) totaling $106,374.95 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.25. Consider approval of the payment of the CSI invoice for special inspections for the project in the amount of $3,485.00 for inspection services in March and April of 2021.
Actions Taken

Order #352 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the payment of the CSI invoice for special inspections for the project in the amount of $3,485.00 for inspection services in March and April of 2021, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.26. Consider approval of the Direct Purchase Orders in the amount of $272,455.00 for roof materials purchased for the Coliseum Emergency Repair project KDE BG# 20-260.
Actions Taken

Order #353 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Direct Purchase Orders in the amount of $272,455.00 for roof materials purchased for the Coliseum Emergency Repair project KDE BG# 20-260, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.27. Consider approval of an agreement with Weber Motivation for Dave Weber to provide a Leadership Presentation on August 3, 2021, for Professional Development.
Actions Taken

Order #354 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of an agreement with Weber Motivation for Dave Weber to provide a Leadership Presentation on August 3, 2021, for Professional development, passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.28. Consider approval of revised Capital funds request for KISTA bus payment.
Actions Taken

Order #355 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of revised Capital funds request for KISTA bus payment passed with a motion by Mr. John Hollan and a second by Mr. Albert Little.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
VI. Adjournment
Actions Taken

Order #356 - Motion Passed:  There being no further business of the Board, adjournment at 5:59p.m., passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.