Breathitt County
April 27, 2021 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #262 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the adoption of the agenda with the addendum listed below passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

I.C.1. Add item III.B.44 Consider approval of entering into an agreement with Fairway Outdoor Advertising for the purpose of renting a billboard.
II. Presentations/Reports
II.A. Student Recognitions
II.B. Staff Recognitions
II.B.1. Certified National Highway Traffic Safety with the Transportation Safety Institute
II.B.1.a. Scottie Spicer
II.B.1.b. Bobby Mullins
II.B.1.c. Jill Neace
II.B.1.d. Paul Stevens
II.B.1.e. David Fletcher
II.B.1.f. William McIntosh
II.B.1.g. Eddie Baker
II.B.1.h. Yawnie Burton
II.B.1.i. Anthony Mullins
II.B.1.j. Leslie Spencer
II.B.1.k. James Stewart
II.B.1.l. Stanley Branson
II.B.1.m. Henry Noble
II.B.1.n. Gregory Snowden
II.B.1.o. Harlan Day
II.B.1.p. Bess Gross
II.B.1.q. Bobby Fraley
II.B.1.r. Letcher Belcher
II.B.1.s. Jalen Banks
II.B.1.t. Kaylia Banks
II.B.1.u. Linville Barnett
II.B.1.v. Obie Stewart
II.B.1.w. Lloyd Vailliencourt
II.B.1.x. Justin Turner
II.B.1.y. Russell Morgan
II.B.1.z. Daniel Speas
II.B.1.aa. Roy Moore
II.B.1.bb. James Barrett
II.B.1.cc. Anthony Childers
II.B.1.dd. Charles Fugate
II.B.1.ee. Andrew Turner
II.B.2. Leader Development and New Teacher Support System
II.B.2.a. Joy Rachel Neace
II.B.2.b. Josephine Stamper
II.B.3. Rural Technology
II.B.3.a. Deidra Chapman
II.C. Reports
II.C.1. Superintendent Report
II.C.2. Harshaw Trane Energy Report
III. Student Learning and Support Items Recommended for Approval
Actions Taken

Order #263 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consent items listed below passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.A. CONSENT ITEMS
III.A.1. Consider approval of facility usage agreement for the Breathitt Co. Hunger Alliance and Breathitt Fiscal Court to use Breathitt High School Football Stadium, date to be announced, for the purpose of an outdoor concert, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.2. Consider approval to extend the FRYSC contract for an additional year and realign the budget amounts for FY21 and FY22.
III.A.3. Consider approval of Dual credit agreement between Hazard Community & Technical College for 2021-2022 school year.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. Consider approval of March 23, 2021, regular meeting minutes.
Actions Taken

Order #264 - Motion Passed:  Based upon the recommendations of Superintendent Philip Watts, approval of March 23, 2021, regular meeting minutes passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.1.b. Consider approval of April 13, 2021, special called meeting minutes.
Actions Taken

Order #265 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of April 13, 2021, special called meeting minutes passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.2. Consider approval of the March 2021 Treasurer's Report.
Attachments
Actions Taken

Order #266 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for March 2021 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.3. Consider approval of the April 2021 bills for payment.
Actions Taken

Order #267 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the April 2021 bills for payment passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.4. Consider approval of the Indirect Cost Rates for the 2021-2022 school year.
Actions Taken

Order #268 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Indirect Cost Rates for the 2021-2022 school year passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.5. Consider approval of the 2021-2022 Salary Schedule.
Actions Taken

Order #269 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2021-2022 Salary Schedule passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.6. Consider approval of the pay dates for the 2021-2022 school year.
Actions Taken

Order #270 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of the pay dates for the 2021-2022 school year passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.7. Consider approval of maintaining current staffing levels throughout the district for the 2021-2022 school year. Federal Funds will be used to supplement additional positions as needed.
Actions Taken

Order #271 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of maintaining current staffing levels throughout the district for the 2021-2022 school year. Federal Funds will used to supplement additional positions as needed. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

Discussion

Rationale: Over the past few years it has become increasingly more difficult to recruit and retain staff for virtually all positions.  Due to the pandemic, students are in greater need of core instruction and targeted interventions.  Staff will need to be in place to provide instruction and interventions as indicated.

III.B.8. Consider approval of the 2021-2022 staffing/SBDM Allocations.
Actions Taken

Order #272 - Motion Passed:  Based upon the recommendation of Superintendent Phillip watts, approval of the 2021-2022 staffing/SBDM Allocations passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.9. Consider approval of the Breathitt County School District Organizational Chart.
Actions Taken

Order #273 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Breathitt County School District Organizational Chart passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.10. Consider approval of the ESSER II Assurances and Spending Plan.
Actions Taken

Order #274 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of ESSER II Assurances and Spending Plan passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.11. Consider approval of using the ESSER II and/or ESSER III funds to allow up to 10 extra days for all employees to address student and parent needs to minimize learning loss and to prevent, prepare for or respond to COVID19, for the school calendar year 2021-2022. These days are contingent upon developing a plan, approval by the immediate supervisor, scheduling in advance, and documented in Frontline.
Actions Taken

Order #275 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of using the ESSER II and/or ESSER III funds to allow up to 10 extra days for all employees to address student and parent needs to minimize learning loss and to prevent, prepare for or respond to COVID19, for the school calendar year 2021-2022. These days are contingent on developing a plan, approved by the immediate supervisor, scheduled in advance, and documented in Frontline. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.12. Consider approval of RFH and Consultants to perform the FY2021 financial audit.
Actions Taken

Order #276 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of RFH and Consultants to perform the FY2021 financial audit passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.13. Consider approval of the Continuation of Learning Plan.
Actions Taken

Order #277 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Continuation of Learning Plan passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.14. Consider approval of the updates to the 2020-2021 Lau Plan to reflect the revised ELL program exit criteria for Kindergarten students.
Actions Taken

Order #278 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to review and approve the updates to the 2020-2021 Lau Plan to reflect the revised ELL program exit criteria for Kindergarten students passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.15. Consider approval of the formation of a Breathitt County Schools Equity Committee. Committee members will be selected and submitted to the board for approval at the June meeting.
Actions Taken

Order #279 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the formation of a Breathitt County Schools Equity Committee. Committee members will be selected and submitted to the board for approval at the June meeting. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.16. Consider approval of the K-4 full-time virtual waiver request for the school year 2021-2022.
Actions Taken

Order #280 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the K-4 full-time virtual waiver request for the school year 2021-2022 passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.17. Consider approval of the 50/50 Committee team members for the 2021-2022 Certified Evaluation Plan.
Actions Taken

Order #281 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, and approve the 50/50 Committee team members for the 2021-2022 Certified Evaluation Plan passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.18. Consider approval of continuing the KECSAC extended 2020/2021 school calendar for the Breathitt Regional Juvenile Detention Center and the Breathitt County Day Treatment Center/Group Home.
Discussion

The board requested this item be tabled due to the board would like to receive additional information. The board requested to table the motion. 




III.B.19. Consider approval of the job description for the Special Education Instructor Position.
Actions Taken

Order #282 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the job description for the Special Education Instructor Position passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.20. Consider approval of Baritone Saxophone Instrument for BHS Band in the amount of $4,464.00.
Actions Taken

Order #283 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Baritone Saxophone Instrument for BHS Band in the amount of $4,464.00 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.21. Consider approval of a basketball Shoot-A-Way machine in the amount of $5,588.00.
Actions Taken

Order #284 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of a basketball Shoot-A-Way machine in the amount of $5,588.00 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.22. Consider approval of Breathitt High School Baseball to purchase equipment, uniforms, and supplies for the team, not to exceed $3,500.00.
Actions Taken

Order #285 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Breathitt High School Baseball to purchase equipment, uniforms, and supplies for the team, not to exceed $3,500.00 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.23. Consider approval of Breathitt High School Softball to purchase equipment, uniforms, and supplies for the team, not to exceed $3,500.00.
Actions Taken

Order #286 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Breathitt High School Softball to purchase equipment, uniforms, and supplies for the team, not to exceed $3,500.00 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.24. Consider approval of purchasing 16 new cafeteria tables with comfort seating for Breathitt County High School from JW Associates using food service funds, to include delivery and installation at a cost of $26,340, through the KPC contract.
Actions Taken

Order #287 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing 16 new cafeteria tables with comfort seating for Breathitt County High School from JW Associates using food service funds, to include delivery and installation at a cost of $26,340 through the KPC contract passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.25. Consider approval of purchasing new serving lines from Manning Brothers for Sebastian Elementary School in the amount of $22,362.02 and for Breathitt County High School in the amount of $29,662.03 using food service funds, and to include delivery and installation, through the KPC contract.
Actions Taken

Order #288 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Consider approval of purchasing new serving lines from Manning Brothers for Sebastian Elementary School in the amount of $22,362.02 and for Breathitt County High School in the amount of $29,662.03 using food service funds, and to include delivery and installation, through the KPC contract passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.26. Consider approval of Dataseam Participation Partner Agreement.
Actions Taken

Order #289 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of Dataseam Participation Partner Agreement passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.27. Consider approval of Dataseam Apprenticeship position and job description.
Actions Taken

Order #290 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of Dataseam Apprenticeship position, pay scale, and job description passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.28. Consider approval of the 2021-2022 Technology Plan
Actions Taken

Order #291 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2021-2022 Technology Plan passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.29. Consider approval for Superintendent Phillip Watts to attend the TRUIST Leadership Institute.
Actions Taken

Order #292 - Motion Passed:  Based upon the recommendation approval for Superintendent Phillip Watts to attend the TRUIST Leader Institute(out of state travel) passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.30. Consider approval of Tate Hill Jacobs Architect payment in the amount of $300,779.09.
Actions Taken

Order #293 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Tate Hill Jacobs Architect payment in the amount of $300,779.09 passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.31. Consider approval of all the following bids:
Actions Taken

Order #294 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of accepting all bidders for the following bids; passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.31.a. Athletic Supplies Bid
III.B.31.b. Maintenance/Transportation Parts
III.B.31.c. New Tires and re-treading of school bus tires
III.B.31.d. Food (Not related to the School Nutrition Program)
III.B.31.e. Oil/Lube Bid
III.B.31.f. General Supplies and related items
III.B.31.g. School Pictures
III.B.32. Consider approval of Varsity Brands Holding Company, BSN Sports LLC, athletic supplies with the preferred vendor, due to contract that was approved in 02/2020.
Actions Taken

Order #295 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of of Varsity Brands Holding Company, BSN Sports LLC, athletic supplies with the preferred vendor, due to contract that was approved on 02/2020 passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.33. Consider approval of accepting the bid from ADT Commercial, to perform inspections, maintenance and recharging fire extinguishers inspection, range hood fire system, fire alarm systems, fire sprinkler, backflow preventer inspection, and alarm monitoring service, etc., for the 2021-2022 school year.
Actions Taken

Order #296 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts approval of accepting the bid from ADT Commercial to perform inspections, maintenance and recharging fire extinguishers inspection, range hood fire system, fire alarm systems, fire sprinkler, backflow preventer inspection, and alarm monitoring service, etc., for the 2021-2022 school year passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.34. Consider approval of accepting the bid from JAMCO, to perform physical therapy services for the 2021-2022 school year.
Actions Taken

Order #297 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of accepting the bid from JAMCO, to perform physical therapy services for the 2021-2022 school year passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.35. Consider approval of the bid from Best Pest to provide Pest Control Services for the 2021-2022 school year.
Actions Taken

Order #298 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts to accept the bid for Best Pest as the provider for the 2021-2022 school year. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.36. Consider approval to accept the bid from Go Petro for the purpose of providing fuel for the 2021-2022 school year.
Actions Taken

Order #299 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts to accept the bid for Go Petro to provide fuel for the 2021-2022 school year. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. John Hollan.

III.B.37. Consider approval of rejecting the soft drink bids that were received on April 15, 2021, and approve to rebid for soft drinks for the 2021-2022 school year.
Actions Taken

Order #300 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of rejecting the soft drink bids that were received on April 15, 2021, and approve to rebid for soft drinks for the 2021-2022 school year passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.38. Consider declaring the following buses as surplus Bus #19, #42, and #23.
Actions Taken

Order #301 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, declaring the following buses as surplus Bus #19, #42, and #23 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.39. Consider approval for the Breathitt Girls Middle School basketball head coaching salary to be reallocated to the middle school girls basketball team to use for equipment, uniforms, and supplies.
Actions Taken

Order #302 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval for the Breathitt girls Middle School basketball head coaching salary to be reallocated to the middle school girls basketball team to use for equipment, uniforms, and supplies for the 2020-2021 school year passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.40. Consider approval of the Pay Application #1 from Standafer Builders in the amount of $156,481.79 for work to date on the new Elementary for 350 students (BG#20-283).
Actions Taken

Order #303 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #1 from Standafer Builders in the amount of $156,481.79 for work to date on the new Elementary for 350 students (BG#20-283). passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.41. Consider approval of the payment of contractor submitted Direct Purchase Orders for the new Elementary School (BG#20-283) totaling $7,111.14.
Actions Taken

Order #304 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of the payment of contractor submitted Direct Purchase Orders for the new Elementary School (BG#20-283) totaling $7,111.14. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.42. Consider approval of the Bid Documents (drawings and specifications) for the Sebastian Elementary Roof Replacement, KDE BG #21-218, for submission to KDE for their review and approval to advertise for bids.
Actions Taken

Order #305 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Bid Documents (drawings and specifications) for the Sebastian Elementary Roof Replacement, KDE BG #21-218, for submission to KDE for their review and approval to advertise for bids. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.43. Consider approval of the Bid Documents (drawings and specifications) for the Coliseum Window Replacement KDE BG# 21-094, for submission to KDE for their review and approval to advertise for bids.
Actions Taken

Order #306 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Bid Documents (drawings and specifications) for the Coliseum Window Replacement KDE BG# 21-094, for submission to KDE for their review and approval to advertise for bids. passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.44. Consider approval of entering into an agreement with Fairway Outdoor Advertising for the purpose of renting a billboard
Actions Taken

Order #307 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of entering into an agreement with Fairway Outdoor Advertising for the purpose of renting a billboard passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
VI. Adjournment
Actions Taken

Order #308 - Motion Passed:  There being no further business of the Board, adjournment at 6:13 p.m., passed with a motion by Mr. John Hollan and a second by Mr. Albert Little.