Breathitt County
March 23, 2021 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #234 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of adoption of the agenda and addendum items passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

I.C.1. ADDENDUM: Add item III.B.21. Consider approval of Limestone Bank – Louisville, Ky. as the depository for the New Elementary School Bond Proceeds less $2,000,000, at an interest rate of 0.21% ($2,000,000 will be deposited directly into Citizens Bank and Trust for start-up construction expenses).
II. Presentations/Reports
II.A. Student Recognitions
II.A.1. Governor's Cup District
II.A.1.a. SES Overall Winners
II.A.1.b. SES-Quick Recall-1st Place
II.A.1.b.1. Anna Watts
II.A.1.b.2. Adam Spencer
II.A.1.b.3. Jaiden Ritchie
II.A.1.b.4. Nathan Chapman
II.A.1.c. SES-Future Problem Solving-1st Place
II.A.1.c.1. Anna Watts
II.A.1.c.2. Adam Spencer
II.A.1.c.3. Sophie Gayheart
II.A.1.c.4. Mason Nunn
II.A.1.d. Mathematics
II.A.1.d.1. Jaiden Ritchie-1st Place-SES
II.A.1.d.2. Brystal Allen-2nd Place-MRC
II.A.1.d.3. Caleb Neace-3rd Place-MRC
II.A.1.e. Social Studies
II.A.1.e.1. Natalie Turner-1st Place-MRC
II.A.1.e.2. Jacob Fugate-2nd Place-MRC
II.A.1.e.3. Jhet Raleigh-3rd Place-MRC
II.A.1.e.4. Nathan Chapman-3rd Place-SES
II.A.1.e.5. Sophie Gayheart-5th Place-SES
II.A.1.f. Language Arts
II.A.1.f.1. Nathan Chapman-1st Place-SES
II.A.1.f.2. Brystal Allen-2nd Place-MRC
II.A.1.f.3. Natalie Turner-3rd Place-MRC
II.A.1.f.4. Sophie Gayheart-4th Place-SES
II.A.1.f.5. Conner Griffin-5th Place-MRC
II.A.1.g. Arts and Humanities
II.A.1.g.1. Anna Watts-1st Place-SES
II.A.1.g.2. Adam Spencer-2nd Place-SES
II.A.1.g.3. Jacob Fugate-3rd Place-MRC
II.A.1.g.4. Jhet Raleigh-4th Place-MRC
II.A.1.h. Composition
II.A.1.h.1. Sebrina Jiang-1st Place-SES
II.A.2. Science
II.A.2.a. Jaiden Ritchie-1st Place-SES
II.A.2.b. Caleb Neace-2nd Place-MRC
II.A.2.c. Conner Griffin-3rd Place-MRC
II.A.3. MRC-2nd Place Quick Recall
II.A.3.a. Jacob Fugate
II.A.3.b. Brystal Allen
II.A.3.c. Caleb Neace
II.A.3.d. Conner Griffin
II.A.3.e. Natalie Turner
II.A.3.f. Jhett Raleigh
II.A.4. SES Regional Academic Champions
II.A.4.a. 1st Place Quick Recall-SES
II.A.4.a.1. Anna Watts
II.A.4.a.2. Adam Spencer
II.A.4.a.3. Jaiden Ritchie
II.A.4.a.4. Nathan Chapman
II.A.4.b. 1st Place-Future Problem Solving-SES
II.A.4.b.1. Anna Watts
II.A.4.b.2. Adam Spencer
II.A.4.b.3. Sophie Gayheart
II.A.4.b.4. Mason Nunn
II.A.4.c. Jaiden Ritchie-1st Place-Science;2nd Place- Mathematics
II.A.4.d. Nathan Chapman-3rd Place Social Studies;5th Place Language Arts
II.A.4.e. Anna Watts-2nd Place-Arts and Humanities
II.A.4.f. Sebrina Jiang-1st Place-Composition
II.A.5. MRC-Regional Academics-Overall 4th Place; Quick Recall 4th Place
II.A.5.a. Natalie Turner-MRC-1st Place-Language Arts; Quick Recall
II.A.5.b. Jhett Raleigh-2nd Place Social Studies;Quick Recall
II.A.5.c. Jacob Fugate-4th Place- Social Studies;Quick Recall
II.A.5.d. Brystal Allen-5th Place-Math; Quick Recall
II.A.5.e. Caleb Neace-Quick Recall
II.A.5.f. Conner Griffin-Quick Recall
II.B. Staff Recognitions
II.C. Reports
II.C.1. Superintendent Report
II.C.2. Graduation and Prom Update
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #235 - Motion Passed:  Based upon the recommendation of Superintendent of Phillip Watts, of consent items listed below, passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.A.1. Approval of Use Property Requests
III.A.1.a. Consider approval of facility usage agreement for Jackson City School baseball and Softball teams to use the baseball and softball fields, for the purpose of practices and games, contingent upon providing insurance, and approved cleaning plan, and an approved plan from the local health department.
III.A.1.b. Consider approval of facility usage agreement for Breathitt Baseball Boosters to use the baseball field, concession and bathrooms, for the purpose of the Bobcat Base Run 5k Run/walk, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.c. Consider approval of facility usage agreement for Breathitt Baseball Boosters to use the baseball field, concession, and bathrooms, for the purpose of Softball Alumni Game, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.d. Consider approval of facility usage agreement for Breathitt Baseball Boosters to use the Coliseum for a basketball tournament, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.1.e. Consider approval of facility usage agreement for Breathitt County Bandits Baseball to use the baseball field at MRC, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. February 23, 2021, Regular meeting minutes
Actions Taken

Order #236 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, February 23, 2021, regular meeting minutes passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.1.b. March 2, 2021, Emergency meeting minutes.
Actions Taken

Order #237 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, March 2, 2021, emergency meeting minutes passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.2. Consider approval of the February 2021 Treasurer's Report.
Attachments
Actions Taken

Order #238 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for March 2021 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.3. Consider approval of the March 2021 bills for payment.
Actions Taken

Order #239 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the March 2021 bills for payment passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.4. Consider approval for the FY2021 Capital Funds Request Form.
Actions Taken

Order #240 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval for the FY2021 Capital Funds Request Form passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.5. Consider approval of the updates to the school re-entry plan to include a phased-in approach to in-person learning.
Actions Taken

Order #241 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the updates to the school re-entry plan to include a phased-in approach to in-person learning passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.6. Consider approval of the 2021-2022 Significant Disproportionality - Assurance of Compliance.
Actions Taken

Order #242 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2021-2022 Significant Disproportionality - Assurance of Compliance passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.7. Consider approval of the summer program, including tentative dates and an estimated budget.
Actions Taken

Order #243 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the summer program, including tentative dates and an estimated budget passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.8. Consider approval of the 2021-2022 Communication Plan for Breathitt County Schools.
Actions Taken

Order #244 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts approval of the 2021-2022 Communication Plan for Breathitt County Schools passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.9. Consider approval of the amended calendar for 2020-2021 school year last day for students will be May 13,2021 and closing day for teachers will be May 18,2021.
Actions Taken

Order #245 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the amended calendar for 2020-2021 school year last day for students will be May 13,2021 and closing day for teachers will be May , 2021 passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.10. Consider approval of purchasing 100 Apple iPads for students.
Actions Taken

Order #246 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing 100 Apple iPads for students passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.11. Consider approval of purchasing a John Deere Ztrak for Highland-Turner Elementary School, not exceed $7,500.00 from the State contract.
Actions Taken

Order #247 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing a John Deere Ztrak for Highland-Turner Elementary School, not exceed $7,500.00 from the State contract passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.12. Consider approval of renewing student insurance with Roberts Insurance Company for the 2021-2022 school year.
Actions Taken

Order #248 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Consider approval of renewing student insurance with Roberts Insurance Company for the 2021-2022 school year passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.13. Consider approval of bid in the amount of $1,075.00 from Bubba & Larry's Lawn Care for the purpose of striping bus garage and parking lot.
Actions Taken

Order #249 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of bid in the amount of $1,075.00 from Bubba & Larry's Lawn Care for the purpose of striping bus garage and parking lot passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.14. Consider approval of the pay application #4 from Combs Trucking in the amount of $5,000.00 as final pay application for the demolition of LBJ Elementary.
Actions Taken

Order #250 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the pay application #4 from Combs Trucking in the amount of $5,000.00 as final pay application for the demolition of LBJ Elementary passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.15. Consider approval of submission of the Construction documents to KDE and to the KY Plan Review Office of Housing, Building and Construction for the Coliseum Window Replacement Project BG# 21-094. Documents to include drawings, specifications and BG-2 and BG-3.
Actions Taken

Order #251 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of submission of the Construction documents to KDE and to the KY Plan Review Office of Housing, Building and Construction for the Coliseum Window Replacement Project BG# 21-094. Documents to include drawings, specifications and BG-2 and BG-3 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.16. Consider approval of the draft copy of the contract for the Architect and Engineering services required for the design of the roof replacement at Sebastian Elementary, KDE BG #21-218, between Breathitt County Board of Education and Tate Hill Jacobs Architects. The format of the contract is the AIA Document B101 Owner Architect Agreement – KDE Version and includes the required KDE Non-collusion Affidavit and Certificates of Insurance provided by the design firm.
Actions Taken

Order #252 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consider approval of the draft copy of the contract for the Architect and Engineering services required for the design of the roof replacement at Sebastian Elementary, KDE BG #21-218, between Breathitt County Board of Education and Tate Hill Jacobs Architects. The format of the contract is the AIA Document B101 Owner Architect Agreement – KDE Version and includes the required KDE Non-collusion Affidavit and Certificates of Insurance provided by the design firm passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.17. Consider approval to submit Project Construction documents for the Sebastian Elementary Roof Replacement, KDE BG 21-218, to the Ky Department of Education for review and approval to bid as well as to submit to the Kentucky office of Housing Building and Construction for building plan review and approval. Documents to include drawings, specifications and BG-2 and BG-3.
Actions Taken

Order #253 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to submit Project Construction documents for the Sebastian Elementary Roof Replacement, KDE BG 21-218, to the Ky Department of Education for review and approval to bid as well as to submit to the Kentucky office of Housing Building and Construction for building plan review and approval. Documents to include drawings, specifications and BG-2 and BG-3 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.18. Consider approval of bid in the amount of $37,400 with CSI for the purpose of Special Inspections.
Actions Taken

Order #254 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of bid in the amount of $37,400 with CSI for the purpose of Special Inspections passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.19. Consider approval of FDA portable air purification systems and filters per state master contract with MSC, not to exceed $275,000.00.
Actions Taken

Order #255 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of FDA portable air purification systems and filters per state master contract with MSC, not to exceed $275,000.00. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.20. Consider approval of submitting an e-rate funding application for high-speed data connection lines (lit fiber) to schools.
Actions Taken

Order #256 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of submitting an e-rate funding application for high-speed data connection lines (lit fiber) to schools passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.21. Consider approval of Limestone Bank – Louisville, Ky. as the depository for the New Elementary School Bond Proceeds less $2,000,000, at an interest rate of 0.21% ($2,000,000 will be deposited directly into Citizens Bank and Trust for start-up construction expenses)
Actions Taken

Order #257 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Consider approval of Limestone Bank – Louisville, Ky. as the depository for the New Elementary School Bond Proceeds less $2,000,000, at an interest rate of 0.21% ($2,000,000 will be deposited directly into Citizens Bank and Trust for start-up construction expenses) passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
VI. Adjournment
Actions Taken

Order #258 - Motion Passed:  There being no further business of the Board, adjournment at 6:30p.m. passed with a motion by Mr. John Hollan and a second by Mrs. Rebecca Watkins.