Breathitt County
February 23, 2021 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
Actions Taken

Order #201 - Motion Passed:  Consider approval of excusing Ruschelle Hamilton, board chair, from the meeting due to be out of the state passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #202 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of adoption of the agenda with the addendum items, passed with a motion by Ms. Anna Morris and a second by Mr. John Hollan.

I.C.1. ADDENDUM: Add Item III.B.24 Consider approval of the district funding assurances for GEER, ESSER and ESSER II. Item III.B.25 Consider approval of Apple Direct Customer Agreement. III.B.26 Consider approval of SFCC second offer of assistance in the amount of $11,221.00.
II. Presentations/Reports
II.A. Student Recognitions
II.B. Staff Recognitions
II.C. Reports
II.C.1. Superintendent Report
II.C.2. Academic Report
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #203 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, to approve consent items as listed below passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.A.1. Consider approval of the FY2021-2022 A-6 calendars.
III.A.2. Consider approval of the following fundraiser
III.A.2.a. Sebastian Elementary School Box Tops Program.
III.A.3. Consider approval of the following property request:
III.A.3.a. Consider approval of facility usage agreement for Breathitt County Academic Boosters request to use SES driveway and parking lot for the purpose of Academic Awards Night April 27,contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.3.b. Consider approval of Breathitt Co. KY ASAP and UNITE Coalition facility usage agreement to use Breathitt High School PE Gym/Cafeteria/Library for UNITE Shoot Hoops not Drugs Program on June 10,2021,contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.3.c. Consider approval of facility usage agreement for DET 1 207th National Guard, to use SES track/field, for the purpose of Army Fitness test, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
III.A.4. Consider approval of board members attending the KSBA 2021 Annual Conference for May 14-16, 2021 in Louisville, KY.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. January 26, 2021 Regular meeting minutes.
Actions Taken

Order #204 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the January 26, 20021 regular meeting minutes passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.1.b. January 26, 2021 Special Called Finance Corporation meeting minutes
Actions Taken

Order #205 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Special Called Finance Corporation Meeting minutes passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.2. Consider approval of the January 2021 Treasurer's Report.
Attachments
Actions Taken

Order #206 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for January 2021 passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.3. Consider approval of the February bills for payment.
Actions Taken

Order #207 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of February 2021 bills for payment passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.4. Consider approval of the FY2021 Tentative Staffing/SBDM Allocations.
Actions Taken

Order #208 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the FY2021 Tentative Staffing/SBDM Allocations passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.5. Consider approval of the 2021-2022 school calendar option B. (second and final reading).
Actions Taken

Order #209 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2021-2022 school calendar option B. (second and final reading) passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.6. Consider approval of adding an additional 15 days to the speech therapy position.
Actions Taken

Order #210 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of adding an additional 15 days to the speech therapy position passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.7. Consider approval of a contract with Visionary Rehabilitation Service., LLC for speech therapy services until June 30, 2021.
Actions Taken

Order #211 - Motion Passed:  Based upon the recommendations of Superintendent Phillip Watts, approval of a contract with Visionary Rehabilitation Service., LLC for speech therapy services until June 30, 2021 passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.8. Consider approval of the updates to the School Re-Entry plan to include combining the Blue and White groups to receive in-person instruction four days per week, tentatively beginning on or after March 15, 2021. The decision to combine groups will be based upon consultation with the health department and review of incidence rates.
Actions Taken

Order #212 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the updates to the School Re-Entry plan to include combining the Blue and White groups to receive in-person instruction four days per week, tentatively beginning on or after March 15, 2021. The decision to combine groups will be based upon consultation with the health department and review of incidence rates passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.9. Consider approval of Dreambox agreement.
Actions Taken

Order #213 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Dreambox agreement passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.10. Consider approval of creating a Digital Learning Coach position(s), paid by ESSER funds in the amount of $2,180.00.
Actions Taken

Order #214 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of creating a Digital Learning Coach position(s), paid by ESSER funds in the amount of $2,180.00 passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.11. Consider approval of job description for Digital Learning Coach.
Actions Taken

Order #215 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of job description for Digital Learning Coach passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.12. Consider approval of keeping the local tariff/state rates for telecommunications (Plain Old Telephone Service, PRI, and Local and Long Distance) with vendors AT&T, and TDS for the 2021-2022 school year.
Actions Taken

Order #216 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of keeping the local tariff/state rates for telecommunications (Plain Old Telephone Service, PRI, and Local and Long Distance) with At7T and TDS for the 2021-2022 school year passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.13. Consider approval of Quadient Lease Agreement for Postage Meter at Central Office.
Actions Taken

Order #217 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Quadient Lease Agreement for Postage Meter at Central Office passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.14. Consider approval of revised quote for purchasing 470 Chromebook from CDW-G through the KPC contract for the purpose of reseeding student devices for 2021-2022.
Actions Taken

Order #218 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of revised quote for purchasing 470 Chromebook from CDW-G through the KPC contract for the purpose of reseeding student devices for 2021-2022 passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.15. Consider approval of designating surplus technology equipment and authorize disposal disposal through Power House Recycling per State Master Contract.
Actions Taken

Order #219 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of designating surplus technology equipment and authorize disposal disposal through Power House Recycling per State Master Contract passed with a motion by Ms. Anna Morris and a second by Mr. John Hollan.

III.B.16. Consider approval of the Revised BG-1 for the emergency repair to the Fairce Woods Coliseum, to reflect the settlement funds approved by Liberty Mutual in the amount of $3,483,360.36. This amount reflects the total insurance payout +5% contingency as required by KDE.
Actions Taken

Order #220 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,consider approval of the Revised BG-1 for the emergency repair to the Fairce Woods Coliseum, to reflect the settlement funds approved by Liberty Mutual in the amount of $3,483,360.36. This amount reflects the total insurance payout +5% contingency as required by KDE passed with a motion by Mrs. Rebecca Watkins and a second by Mr. John Hollan.

III.B.17. Consider approval of the change order #2 from Rising Sun Development in the amount of $16,457.70 for the P&P bond required by KDE for the Coliseum Emergency Repair project KDE BG# 20-260.
Actions Taken

Order #221 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the change order #2 from Rising Sun Development in the amount of $16,457.70 for the P&P bond required by KDE for the Coliseum Emergency Repair project KDE BG# 20-260 passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.18. Consider approval of Pay App #4 from Rising Sun Development in the amount of $61,345.51 for work to date at the Coliseum Emergency Repair project KDE BG# 20-260.
Actions Taken

Order #222 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consider approval of Pay App #4 from Rising Sun Development in the amount of $61,345.51 for work to date at the Coliseum Emergency Repair project KDE BG# 20-260 passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.19. Consider approval of the invoice from Tate Hill Jacobs Architects for the Emergency Repair work for the Coliseum, KDE BG #20-260. This invoice, in the amount of $108,406.13 is for 60% completion of the AE design and contract administration portion of the project.
Actions Taken

Order #223 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the invoice from Tate Hill Jacobs Architects for the Emergency Repair work for the Coliseum, KDE BG #20-260. This invoice, in the amount of $108,406.13 is for 60% completion of the AE design and contract administration portion of the project passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.20. Consider approval of a BG-1 in the amount of $1,980,500.00 for the removal and replacement of the roof system at Sebastian Elementary. The proposed scope of work would be demolition of the existing 2-layers of the roof, hazardous material abatement, equipment curb extensions, new rigid insulation (min R-30), coverboard, 2-ply modified bitumen roof system, new roof drains, downspouts and roof accessories
Actions Taken

Order #224 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of a BG-1 in the amount of $1,980,500.00 for the removal and replacement of the roof system at Sebastian Elementary. The proposed scope of work would be demolition of the existing 2-layers of the roof, hazardous material abatement, equipment curb extensions, new rigid insulation (min R-30), coverboard, 2-ply modified bitumen roof system, new roof drains, downspouts, and roof accessories passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.21. Consider approval to hire Tate Hill Jacobs Architects to provide A/E design services as required for the roof replacement for Sebastian Elementary
Actions Taken

Order #225 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to hire Tate Hill Jacobs Architects to provide A/E design services as required for the roof replacement for Sebastian Elementary passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.22. Consider approval of purchasing the following items from Kenway Distribution, Inc.
Actions Taken

Order #226 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing the following items from Kenway Distribution, Inc passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.22.a. Tomcat Edge Scrubber, front-mounted Scrub Deck, traction drive for Breathitt High School, not to exceed $6,900.00.
III.B.22.b. Hawk HPP221 Propane Burnisher 21 inch for Marie Roberts Elementary not to exceed $3,200.00.
III.B.22.c. Cougar 20" Floor Machine with Pad Driver for Sebastian Elementary School not to exceed $750.00.
III.B.23. Consider approval of purchasing a truck for Maintenance from the state master contract up to $29,000.
Actions Taken

Order #227 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing a truck for Maintenance from the sate master contract up to $29,000 passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.24. Consider approval of the district funding assurances for GEER, ESSER and ESSER II.
Actions Taken

Order #228 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the district funding assurances for GEER, ESSER and ESSER II passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.25. Consider approval of Apple Direct Customer Agreement.
Actions Taken

Order #229 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Consider approval of Apple Direct Customer Agreement passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.26. Consider approval of SFCC second offer of assistance in the amount of $11,221.00
Actions Taken

Order #230 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Consider approval of SFCC second offer of assistance in the amount of $11,221.00 passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
VI. Adjournment
Actions Taken

Order #231 - Motion Passed:  There being no further business of the Board, adjournment at 5:46p.m. passed with a motion by Mr. John Hollan and a second by Ms. Anna Morris.