Breathitt County
January 26, 2021 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
I.A. Roll Call
Actions Taken

Order #168 - Motion Passed:  Consider approval of excusing John Hollan due to sickness from the board meeting. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #169 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the adoption of the agenda passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

II. Presentations/Reports
II.A. Student Recognitions
II.B. Staff Recognitions
II.B.1. Board Member Recognitions
II.B.1.a. Ruschelle Hamilton
II.B.1.b. John Hollan
II.B.1.c. Albert Little
II.B.1.d. Anna Morris
II.B.1.e. Rebecca Watkins
II.B.1.f. Slideshow
II.C. Reports
II.C.1. Superintendent Report
II.C.2. Kindergarten Readiness Report
II.C.3. Health Services Report
II.C.4. Turnaround Progress Plan Update
II.C.5. Public Comments regarding the 2020-2021 School Nutrition and Physical Activity Report Card
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #170 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consent items were approved as listed below passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.A.1. Consider approval of board members attending the KSBA 2021 Annual Conference for April 23-25, 2021 in Louisville, KY.
III.A.2. Consider approval of board members attending the KSBA Summer Leadership Conference on July 16-17, 2021, at Marriott Griffin Gate, Lexington, KY.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. Consider approval of December 15, 2020 regular Board meeting minutes
Actions Taken

Order #171 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of December 15, 2020 regular Board meeting minutes passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.1.b. Consider approval of January 7, 2021, Special Called meeting minutes.
Actions Taken

Order #172 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of January 7, 2021, Special Called meeting minutes passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.2. Consider approval of the December 2020 Treasurer's Report.
Attachments
Actions Taken

Order #173 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for December 2020 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.3. Consider approval of the January 2021 bills for payment.
Actions Taken

Order #174 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the January 2021 bills for payment passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.4. Consider approval of the FY 2020 Audit Report.
Actions Taken

Order #175 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the FY 2020 Audit Report passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.5. Consider approval of the 2021-2022 Draft Budget.
Attachments
Actions Taken

Order #176 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2021-2022 Draft Budget passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.6. Consider approval of the 2021-2022 school calendar(first-reading).
III.B.7. Consider approval of an updated Re-entry plan.
Actions Taken

Order #177 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of an updated Re-entry plan passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.8. Consider approval of the 2020-2021 Breathitt County Schools Lau Plan.
Actions Taken

Order #178 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2020-2021 Breathitt County Schools Lau Plan passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.9. Consider approval for the Breathitt Baseball High School head coaching salary to be reallocated to the high school baseball team to use for equipment, uniforms, and supplies for the 2020-2021 school year.
Actions Taken

Order #179 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval for the Breathitt Baseball High School head coaching salary to be reallocated to the high school baseball team to use for equipment, uniforms, and supplies for the 2020-2021 school year passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.10. Consider approval of a contract with Quicksand Farms for Field Maintenance for the BHS Football Field; Baseball Field and Softball Field.
Actions Taken

Order #180 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Wats, approval of a contract with Quicksand Farms for Field Maintenance for the BHS Football Field; Baseball Field and Softball Field passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.11. Consider approval of bid in the amount of $50.00 by Scottie Spicer for the purpose of purchasing two surplus Husqvarna mowers, which do not run.
Actions Taken

Order #181 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of bid in the amount of $50.00 by Scottie Spicer for the purpose of purchasing two surplus Husqvarna mowers, which do not run passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.12. Consider approval of purchasing a mower from the state contract in the amount of $7,391.23.
Actions Taken

Order #182 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing a mower from KPC state contract in the amount of $7,391.23 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.13. Consider approval of purchasing a compact utility tractor from the state contract not to exceed $33,000.
Actions Taken

Order #183 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing compact utility tractor from the state contract not to exceed $33,000.00 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.14. Consider approval of purchasing 470 chromebook from CDW-G through the KPC contract for the purpose of reseeding student devices for 2021-2022.
Actions Taken

Order #184 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing 470 chromebooks from CDW-G through the KPC Contract for the purposes of reseeding student devices for 2021-2022 passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.15. Consider approval of the pay application #3 from Rising Sun Development in the amount of $67,054.74 for work to date at the Coliseum Emergency Repair project KDE BG# 20-260.
Actions Taken

Order #185 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Phillip Watts requests that the board consider approval of the pay application #3 from Rising Sun Development in the amount of $67,054.74 for work to date at the Coliseum Emergency Repair project KDE BG# 20-260. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.16. Consider approval of the Direct Purchase Orders in the amount of $95,765.94 for work to date at the Coliseum Emergency Repair project KDE BG# 20-260, and comprised of payments to Toadvine Enterprises in the amount of $71,238.00 and Cincinnati Floor in the amount of $24,527.94.
Actions Taken

Order #186 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Direct Purchase Orders in the amount of $95,765.94 for work to date at the Coliseum Emergency Repair project KDE BG# 20-260, and comprised of payments to Toadvine Enterprises in the amount of $71,238.00 and Cincinnati Floor in the amount of $24,527.94 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.17. Consider approval accepting the low bid by Standafer Builders, INC. for the purpose of building a new elementary school.
Actions Taken

Order #187 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, accepting the low bid by Standafer Builders INC. for the purpose of building a new elementary school passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.18. Consider approval of the revised BG-1 for Construction Project BG#20-283; the New Elementary Project.
Actions Taken

Order #188 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of the revised BG-1 for Construction Project BG#20-283; the New Elementary Project passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.19. Consider approval of the AIA Document A101-2007, Standard Form of Agreement Between Owner and Contractor, for Standafer Builders, Inc. in the total amount of $12,451,360.00, for the New Elementary School Project BG#20-283. The contract includes all work of the Base Bid, plus the eight (8) additional alternates.
Actions Taken

Order #189 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the AIA Document A101-2007, Standard Form of Agreement Between Owner and Contractor, for Standafer Builders, Inc. in the total amount of $12,451,360.00, for the New Elementary School Project BG#20-283. The Contract includes all work of the Base Bid, plus the eight (8)additional alternates passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.20. Consider approval of the Interim Contract between Breathitt County Board of Education and Standafer Builders, Inc. for the total “not to exceed” amount of $300,000.00. The purpose of this interim contract is to authorize the contractor to proceed with the work of the full contract prior to school revenue bond sales. This interim contract becomes null and void upon the sale of the bonds.
Actions Taken

Order #190 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Approve the Interim Contract between Breathitt County Board of Education and Standafer Builders, Inc. for the total “not to exceed” amount of $300,000.00. The purpose of this interim contract is to authorize the contractor to proceed with the work of the full contract prior to school revenue bond sales. This interim contract becomes null and void upon the sale of the bonds. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.21. Consider approval of the Commissioning Agreement between Zerhusen Holten Commissioning, Inc. and Breathitt County Board of Education for the commissioning of the HVAC System for the New Elementary School, for a lump sum, “not to exceed” cost of $31,500.00.
Actions Taken

Order #191 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Approval of the Commissioning Agreement between Zerhusen Holten Commissioning, Inc. and Breathitt County Board of Education for the commissioning of the HVAC System for the New Elementary School, for a lump sum, “not to exceed” cost of $31,500.00 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.22. Consider approval of the Pay Application #3 for the LBJ Demolition Project for the total amount of $70,482.35 from Combs Trucking Co., after payment of this application, the remaining balance of retainage will be $5,000.00.
Actions Taken

Order #192 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #3 for the LBJ Demolition Project for the total amount of $70,482.35 from Combs Trucking Co., after payment of this application, the remaining balance of retainage will be $5,000.00 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.23. Consider approval of rescinding BG 18-365 for the Central Office HVAC replacement project.
Actions Taken

Order #193 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.24. Consider approval of rescinding BG 18-244 Breathitt's new ATC phase 1.
Actions Taken

Order #194 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of rescinding BG 18-244 Breathitt's new ATC phase 1. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.25. Consider approval to advertise for Architect and Engineer Services as required for the design of the replacement roof and drain system for the Sebastian Elementary School.
Actions Taken

Order #195 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to advertise for Architect and Engineer Services as required for the design of the replacement roof and drain system for the Sebastian Elementary School passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.26. Consider approval to adopt a resolution authorizing the Breathitt County School District Finance Corporation to issue School Building Revenue Bonds.
Actions Taken

Order #196 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to adopt the RESOLUTION OF THE BOARD OF EDUCATION OF THE BREATHITT COUNTY SCHOOL DISTRICT, CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE KENTUCKY SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A PARTICIPATION AGREEMENT WITH SAID COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A LEASE AGREEMENT WITH THE BREATHITT COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING CERTAIN ARCHITECTS' PLANS FOR THE CONSTRUCTION OF A CERTAIN SCHOOL BUILDING PROJECT; APPROVING THE EXECUTION OF CONTINUING DISCLOSURE PROCEDURES AND THE EXECUTION OF TAX COMPLIANCE PROCEDURES, AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
VI. The Kentucky Open Records and Open Meetings Act
Attachments
VII. Adjournment
Actions Taken

Order #197 - Motion Passed:  There being no further business of the Board, adjournment at 6:38 pm, passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.