Breathitt County
December 15, 2020 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #133 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to adopt the agenda passed with a motion by Ms. Anna Morris and a second by Mrs. Rebecca Watkins.

II. Presentations/Reports
II.A. Student Recognitions
II.A.1. Sixth Grade Showcase
II.A.1.a. Hunter Barrett-1st in Social Studies;5th in Science
II.A.1.b. Sophia Jiang-1st in Written Composition;2nd in Arts & Humanities
II.A.2. Breathitt High School-State Esport Team
II.A.2.a. Shane Elliot-Team Captain-11th Grade
II.A.2.b. Ethan Smith-11th Grade
II.A.2.c. Timothy Harvey-9th Grade
II.B. Staff Recognitions
II.C. Reports
II.C.1. Superintendent Report
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
III.A.1. Consider approval of Appalachia Service Project to use Highland-Turner Elementary when school is out of session and prior to one week before school starts in 2021, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department.
Actions Taken

Order #134 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of Appalachia Service Project to use Highland-Turner Elementary when school is out of session and prior to one week before school starts in 2021, contingent upon providing insurance, an approved cleaning plan, and an approved plan from the local health department passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B. DISCUSSION ITEMS
III.B.1. Consider approval November 17,2020 regular meeting minutes.
Actions Taken

Order #135 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the minutes of the November 17, 2020 regular meeting passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.2. Consider approval of the November 2020 Treasurer's Report.
Attachments
Actions Taken

Order #136 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for November 2020 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.3. Consider approval of the December 2020 bills for payment.
Actions Taken

Order #137 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the December 2020 bills for payment passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.4. Consider approval of amending the calendar for 2020-2021 school year, to make December 21st and December 22nd non instructional days and make April 30th and May 3rd as make-up days. Moving closing day to May 6, 2021.
Actions Taken

Order #138 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Consider approval of amending the calendar for 2020-2021 school year, to make December 21st and December 22nd non instructional days and make April 30th and May 3rd as make-up days. Moving closing day to May 6, 2021 passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.5. Consider approval of school district calendar committee members and approval for calendar committee members to review, develop and recommend school calendar options.
Actions Taken

Order #139 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of school district calendar committee members and approval for calendar committee members to review, develop and recommend school calendar options. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.6. Consider approval of the 2020-2021 CDIP for Breathitt County Schools.
Actions Taken

Order #140 - Motion Passed:  Based upon the recommendation of superintendent Phillip Watts, approval of the 2020-2021 CDIP for Breathitt County Schools passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.7. Consider approval of the Kentucky Comprehensive Literacy grant application.
Actions Taken

Order #141 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Kentucky Comprehensive Literacy grant application passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.8. Consider approval of District Literacy Plan for 2020-2021 school year.
Actions Taken

Order #142 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of District Literacy Plan for 2020-2021 school year passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.9. Consider approval of creation and approval of the Lau Plan committee.
Actions Taken

Order #143 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, creation and approval of the Lau Plan committee passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.10. Consider approval of 21st Century Community Learning Center Grant application.
Actions Taken

Order #144 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of 21st Century Community Learning Center Grant application passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.11. Consider approval of MOA for Breathitt County Area Technology Center/Breathitt High School with Juniper Health for the purpose of clinicals.
Actions Taken

Order #145 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of MOA for Breathitt County Area Technology Center/Breathitt High School with Juniper Health for the purpose of clinicals passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.12. Consider approval of Final Pay Application #8 in the amount of $53,512.00 for Construction Project BG#19-320, payable to Allen Construction. This is the final pay application for the Sebastian Elementary Renovation Project and will pay the contractor in full, including release of all Retainage.
Actions Taken

Order #146 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Final Pay Application #8 in the amount of $53,512.00 for Construction Project BG#19-320, payable to Allen Construction. This is the final pay application for the Sebastian Elementary Renovation Project and will pay the contractor in full, including release of all Retainage passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.12.a. AIA G706A Contractor’s Affidavit of Release of Liens
III.B.12.b. AIA G706 Contractor’s Affidavit of Payment of Debts and Claims
III.B.12.c. AIA G707 Consent of Surety to Final Payment
III.B.13. Consider approval of Direct Purchase Orders, totaling $18,008.01, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: •PO#0004-2007211, State Electric Supply, Inv. # 14826590, $18,008.01.
Actions Taken

Order #147 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Direct Purchase Orders, totaling $18,008.01, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: •PO#0004-2007211, State Electric Supply, Inv. # 14826590, $18,008.01 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.14. Approve Change Order #1, in the amount of $0.01, for Direct Purchase Order 0005-2007209, for Lee Building Products. Change Order #5 includes: • Credit to Direct Purchase Order #0005-2007209 due to outstanding unused balance of $0.01 in purchase order amount at close-out of project. Original DPO amount = $ 9,000.00 Remaining unused balance = $ 0.01 Revised DPO final amount = $ 8,999.99 Reason: KDE Regulations, balance resolution.
Actions Taken

Order #148 - Motion Passed:  Based upon the recommendation of superintendent Phillip Watts, Approve Change Order #1, in the amount of $0.01, for Direct Purchase Order 0005-2007209, for Lee Building Products. Change Order #5 includes: • Credit to Direct Purchase Order #0005-2007209 due to outstanding unused balance of $0.01 in purchase order amount at close-out of project. Original DPO amount = $ 9,000.00 Remaining unused balance = $ 0.01 Revised DPO final amount = $ 8,999.99 Reason: KDE Regulations, balance resolution, passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.15. Consider approval of the final Kentucky Department of Education BG4 Form to close-out the Sebastian Elementary Renovation Project.
Actions Taken

Order #149 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Approval of the final Kentucky Department of Education BG4 Form to close-out the Sebastian Elementary Renovation Project. passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

III.B.16. Consider approval of pay Application #2 in the amount of $95,011.95 for LBJ Elementary Demolition Project BG#20-283, payable to Combs Trucking Company, LLC.
Actions Taken

Order #150 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of pay Application #2 in the amount of $95,011.95 for LBJ Elementary Demolition Project BG#20-283, payable to Combs Trucking Company, LLC passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

III.B.17. Consider approval of Change Order #1 in the amount of $13,802.30 for the Fairce Woods Coliseum, to provided replacement ceiling tiles that were deemed by Liberty Mutual Insurance to need replacement. The amount of this change has been found acceptable by Liberty Mutual and will be deducted from the contingency in the project.
Actions Taken

Order #151 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consider approval of Change Order #1 in the amount of $13,802.30 for the Fairce Woods Coliseum, to provided replacement ceiling tiles that were deemed by Liberty Mutual Insurance to need replacement. The amount of this change has been found acceptable by Liberty Mutual and will be deducted from the contingency in the project. passed with a motion by Ms. Anna Morris and a second by Mr. Albert Little.

III.B.18. Consider approval of the pay application #2 from Rising Sun Development in the amount of $502,842.97 for work to date at the Coliseum Emergency Repair project KDE BG# 20-260
Actions Taken

Order #152 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consider approval of the pay application #2 from Rising Sun Development in the amount of $502,842.97 for work to date at the Coliseum Emergency Repair project KDE BG# 20-260, passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
V.D. USDA-Donated Food Review Results for Breathitt County School District
Attachments
V.E. 2019 Ky Clean Diesel Grant
VI. Closed Session
VI.A. Consider approval of going into closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for a preliminary (mid-year) discussion regarding the superintendent's evaluation.
Actions Taken

Order #153 - Motion Passed:  Approval of going into closed session at 5:50p.m. in compliance with KRS 61.810(k) and KRS 156.557(c), for a preliminary (mid-year) discussion regarding the superintendent's evaluation passed with a motion by Mrs. Rebecca Watkins and a second by Ms. Anna Morris.

Order #154 - Motion Passed:  Approval of leaving closed session at 6:50p.m. passed with a motion by Mr. Albert Little and a second by Ms. Anna Morris.

VI.B. Consider approval of returning to open session.
Actions Taken

Order #155 - Motion Passed:  Approval of returning to open session at 6:51p.m., passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

VII. Adjournment
Actions Taken

Order #156 - Motion Passed:  There being no further business of the Board, adjournment at 6:52p.m., passed with a motion by Mr. John Hollan and a second by Mrs. Rebecca Watkins.