Breathitt County
July 28, 2020 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #1 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to adopt the agenda passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

II. Presentations/Reports
II.A. Children's Internet Protection Act (CIPA)
II.B. Student Recognitions
II.B.1. KDE Commissioner’s Student Advisory Council 2020-2021
II.B.1.a. Wallace Caleb Bates
II.C. Staff Recognitions
II.D. Reports
II.D.1. Superintendent Report
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #2 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, all consent items listed below passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.A.1. Consider approval of 2020-2021 Gear Up SOAR MOA.
III.A.2. Consider approval of the KVEC Reading Teacher MOA.
Discussion

This is a grant for the nursing program that will provide training for the nurses as well as supplement their salaries.

III.A.3. Consider approval of the KRCC School Based Services Agreement for 2020-2021 school year.
III.A.4. Consider approval of MOA Teacher Education Agreement with Midway University for 2020-2021 school year.
III.A.5. Consider approval of KSBA's contract for Medicaid Training and Billing services.
III.A.6. Consider approval of the Full Utilization Agreement with Middle Kentucky Head Start for the 2020-2021 school year.
III.A.7. Consider approval of board members attending KSBA's 2020 Winter Conference, December 4-5 in Louisville, KY.
III.A.8. Consider approval of board members attending the KSBA Fall Regional Meeting Virtually, date and time to be determined.
III.A.9. Consider approval of the 2020-2021 ARC Chairperson Designee.
III.A.10. Consider approval of fundraiser request for BHS to have a BSN Sideline store for 2020-2021 school year.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. June 23, 2020 Regular Meeting Minutes
Actions Taken

Order #3 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of June 23, 2020 regular board minutes, passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.2. Consider approval of the June Treasurer's Report.
Actions Taken

Order #4 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for June 2020. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.3. Consider approval of the July bills for payment.
Actions Taken

Order #5 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of July bills passed with a motion by Mrs. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.4. Consider approval of Amendment of the Independent Auditors Contract.
Actions Taken

Order #6 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Amendment of Independent Auditors Contract passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.5. Consider approval of the 2020-2021 School Re-Entry Plan.
Actions Taken

Order #7 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2020-2021 approval of the 2020-2021 School Re-Entry Plan passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.6. Consider approval of start and end time for the 2020-2021 school year.
Actions Taken

Order #8 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of approval of start and end time for the 2020-2021 school year passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.7. Consider approval of creating an additional Nurse position due to COVID-19.
Actions Taken

Order #9 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of creating an additional Nurse position due to COVID-19 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.8. Consider approval of granting ten (10) additional extended days to all nurses for the purpose of COVID-19 preparation prior to opening school for the 2020-2021 school year.
Actions Taken

Order #10 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of granting ten (10) additional extended days to all nurses for the purpose of COVID-19 preparation prior to opening school for the 2020-2021 school year. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.9. Consider approval of updated KDE recommended Infectious Illness Response Plan Matrix and COVID-19 Response Plan for students/staff.
Actions Taken

Order #11 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of updated KDE recommended Infectious Illness Response Plan Matrix and COVID-19 Response Plan for students/staff. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.10. Consider approval for flexible professional development for certified teachers for the 2020-2021 school year.
Actions Taken

Order #12 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, flexible professional development for certified teachers for the 2020-2021 school year passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.11. Consider approval of creating a itinerant 185 day guidance counselor position for the 2020-2021 school year due to COVID-19 to focus on social well being of children that will be paid on the certified salary schedule based upon experience.
Actions Taken

Order #13 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of creating a itinerant 185 day guidance counselor position for the 2020-2021 school year due to COVID-19 to focus on social well being of children that will be paid on the certified salary schedule based upon experience passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.12. Consider approval of naming Stacey Davidson as the Board Appointed Representative on the Evaluation Appeals Committee and name Susan Watts as the alternative.
Actions Taken

Order #14 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of naming Stacey Davidson as the Board Appointed Representative for the Evaluation Appeals Committee and naming Susan Watts as the alternative member passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.13. Consider approval of the second and final reading of KSBA Policy update #43 and procedure update #24.
Actions Taken

Order #15 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the second and final reading of KSBA Policy update #43 and procedure update #24 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

Discussion

No motion needed due to first reading. 

III.B.14. Consider approval of renewing KSBA Custom Policy/Procedure Services and eMeeting Maintenance for the 2020-2021 school year.
Actions Taken

Order #16 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of renewing the Custom Policy/Procedure Services and eMeeting Maintenance for the 2020-2021 school year passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.15. Consider approval of renewing membership with KSBA for the 2020-2021 school year.
Actions Taken

Order #17 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of renewing membership with KSBA for the 2020-2021 school year. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.16. Consider approval of the second and final reading of the 2020-2021 Discipline Code Book.
Actions Taken

Order #18 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the first reading of the 2020-2021 Discipline Code Book passed with a motion by Mrs. Rebecca Watkins and a second by Mr. John Hollan.

III.B.17. Consider approval of the second and final reading of the 2020-2021 Employee Handbook and Substitute Teacher Handbook.
Actions Taken

Order #19 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the second and final reading of the 2020-2021 Employee Handbook and Substitute Teacher Handbook passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.18. Consider approval of proposed student fees for the 2020-2021 school year for BHS, $10.00 parking pass per driver, FFA $20.00 per student.
Actions Taken

Order #20 - Motion Passed:  Based upon the recommendation of superintendent Phillip Watts, approval of proposed student fees for the 2020-2021 school year for BHS, $10.00 parking pass per driver, FFA $20.00 per student. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.19. Consider approval of the 2020 Motor Vehicle Tax Rate at the same rate as last year.
Actions Taken

Order #21 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the 2020 motor vehicle tax rate of $0.492 (same as last year) passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.20. Consider approval of declaring surplus technology items and authorize disposal through Power House Recycling per State Master Contract.
Actions Taken

Order #22 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of declaring surplus technology items and authorize disposal through Power House Recycling per State Master Contract. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.21. Consider approval of School Security Request form submitted to KDE for reimbursement of eligible school safety items previously purchased by the school District.
Actions Taken

Order #23 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of School Security Request form submitted to KDE for reimbursement of eligible school safety items previously purchased by the school District. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.22. Consider approval of Bubba & Larry's Lawn Care in the amount of $26,200.00 for the roof repair/maintenance, and cleaning, primer, and painting of metal siding at the Bus Garage.
Actions Taken

Order #24 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Bubba & Larry's Lawn Care in the amount of $26,200.00 for the roof repair/maintenance, and cleaning, primer, and painting of metal siding at the Bus Garage. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.23. Consider approval of Pay Application #7 in the amount of $88,056.60 for Construction Project BG#19-320, payable to Allen Construction.
Actions Taken

Order #25 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Pay Application #7 in the amount of $88,056.60 for Construction Project BG#19-320, payable to Allen Construction, passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.24. Consider approval of the Direct Purchase Orders, totaling $963.01, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: • PO#0004-2007211, State Electric Supply, Inv. 14484895, $860.00 • PO#0004-2007211, State Electric Supply, Inv. 14757771, $103.01
Actions Taken

Order #26 - Motion Passed:  Approve Direct Purchase Orders, totaling $963.01, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: • PO#0004-2007211, State Electric Supply, Inv. 14484895, $860.00 • PO#0004-2007211, State Electric Supply, Inv. 14757771, $103.01 Requested by Sabrina Oaks, THJ Architect and recommended by Phillip Watts, Superintendent. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.25. Consider approval of Change Order #5, in the amount of $2,391.13, for Construction Project BG#19-320, for Allen Construction’s Sebastian Elementary School Renovation Contract. Change Order #5 includes: • Proposal Request #010 for a credit for one (1) floor clean out called for in Contract, but not installed by the contractor. < $ 352.50>. Reason: Owner Request • Proposal Request #012 for a new bronze dedication plaque.
Actions Taken

Order #27 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Change Order #5, in the amount of $2,391.13, for Construction Project BG#19-320, for Allen Construction’s Sebastian ElementarChange Order #5 includes: • Proposal Request #010 for a credit for one (1) floor clean out called for in Contract, but not installed by the contractor. < $ 352.50>. Reason: Owner Request • Proposal Request #012 for a new bronze dedication plaque,y School Renovation Contract passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.26. Consider approval of Schematic Design for the new elementary school.
Actions Taken

Order #28 - Motion Passed:  Based upon recommendation of superintendent Philip Watts,approval of Schematic Design for the new elementary school to include base bid and additional alternative plan, passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.27. Consider approval of accepting recommendation from BHS advisory council to hire Ralph Fugate to paint a mural at Breathitt Coliseum in the amount of $9,500.00.
Actions Taken

Order #29 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval approval of accepting recommendation from BHS SBDM council to hire Ralph Fugate to paint a mural at Breathitt Coliseum in the amount of $9,500.00 passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.28. Consider approval of the quote with KPC vendor Toadvine Enterprises for a Nevco Marquee sign and installation at Breathitt High School in the total amount of $47,100.00.
Actions Taken

Order #30 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the quote with KPC vendor Toadvine Enterprises for a Nevco Marquee sign and installation at Breathitt High School in the total amount of $47,100.00 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.29. Consider approval of using individual contract services with certified POPS (Peace Officer Professional Standards) officers to provide services to the Elementary Schools and events as needed, not to exceed $20,000 for the remainder of the 2020-2021 school year.
Actions Taken

Order #31 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of using individual contract services with certified POPS (Peace Officer Professional Standards) officers to provide services to the Elementary Schools and events as needed, not to exceed $20,000 for the remainder of the 2020-2021 school year. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
Attachments
V.D. COVID-19 considerations for reopening schools. Link: https://education.ky.gov/comm/Pages/COVID-19-Updates.aspx
VI. Adjournment
Actions Taken

Order #32 - Motion Passed:  There being no further business of the Board, adjournment at 6:28 p.m., passed with a motion by Mr. John Hollan and a second by Mrs. Rebecca Watkins.