Breathitt County
June 23, 2020 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #598 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, adoption of the agenda to add consider of approval of entering into executive session per KRS 61.810 sub section 1 sub (F) passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

I.C.1. ADDENDUM: Add Item III. 23 Consider approval of entering into closed session pursuant to KRS 61.810(f) to discuss a specific personnel matter;Item III.24 Consider approval of returning back to open session.
II. Presentations/Reports
II.A. Student Recognitions
II.A.1. KY River Region FFA Competition
II.A.1.a. Lane Hall- 2nd Place Goat and Sheep Impromptu
II.A.1.b. Grace Clemons- 2nd Place Landscape and Nursery Impromtu
II.A.1.c. Tabitha Neace- 3rd Place Poultry Impromptu
II.A.1.d. Katelyn Gross- 2nd Place AIC Exam; 2nd Place-FFA Quiz Bowl
II.A.1.e. Stephen Thorpe- 2nd Place Talent Competition
II.B. Staff Recognitions
II.B.1. Justin Combs-Publication-Curriculum Based Measures
II.B.2. Doug Halsey-Google Certified Educator Level 1
II.B.3. Karen McIntosh-High Fives
II.B.4. Amanda Turner-Communication to Support Student Learning in a Digital Learning Environment
II.B.5. Hack Hudson-LDC Certified Coach
II.B.6. Sabrina McElroy-LDC Certified Coach
II.C. Reports
II.C.1. Superintendent Report
II.C.2. School Re-entry Task Force - Update
II.C.3. Academic- Turnaround Progress Plan Update
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #599 - Motion Passed:  Consider approval of consent items listed below; passed with a motion by Mr. Albert Little and a second by Mr. John Hollan.

III.A.1. Consider approval of the School Nutrition Procurement Plan for the 2020-2021 school year.
Attachments
III.A.2. Consider approval of the following food service bids for the 2020-2021 school year through KVEC School Nutrition Bids as approved during the May 27th Kentucky Valley Educational Cooperative by KVEC Board Order #30 as follows:
III.A.2.a. Milk - Borden
III.A.2.b. Beverages - Coca-Cola Bottling Company.
III.A.2.c. Primary food bid with Gordon Food Service as awarded by HPS for 2020-2021.
III.A.2.d. Bread - Bimbo/Earthgrains Bakery for fresh bread and buns.
III.A.3. Consider approval of the Addendum to extend the current HCTC Nursing Program MOA from July 1, 2020 through June 30, 2022.
Attachments
III.A.4. Consider approval of the Breathitt County Health Department to use Breathitt High School or LBJ as needed for the purpose of COVID-19 testing.
Attachments
III.A.5. Consider approval MOA with DJJ for the Breathitt Regional Juvenile Detention Center and the Breathitt County Day Treatment for the 2020-2021 school year.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. May 19, 2020 Regular Meeting Minutes
Actions Taken

Order #600 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of the May 19,2020 regular called meeting minutes passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.1.b. June 3, 2020 Special Called Minutes.
Actions Taken

Order #601 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of June 3, 2020 special called meeting passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.2. Consider approval of the May 2020 Treasurer's Report.
Actions Taken

Order #602 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for May 2020 passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.3. Consider approval of the June 2020 bills for payment.
Attachments
Actions Taken

Order #603 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the June 2020 bills for payment passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.4. Consider approval of the School Activity Fund Budgets for the 2020-2021 school year.
Actions Taken

Order #604 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of the School Activity Fund Budgets for the 2020-2021 school year passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.5. Consider approval of the 2020-2021 Bond of Depository.
Actions Taken

Order #605 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2020-2021 Bond of Depository passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.6. Consider approval of the amending the calendar for 2020-2021 school year,to the variable instruction calendar allowed by KRS 158.070,the first day for students will be August 24.
Attachments
Actions Taken

Order #606 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Consider approval of the amending the calendar for 2020-2021 school year,to the variable instruction calendar allowed by KRS 158.070,the first day for students will be August 24. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.7. Consider approval of the purchase of a district wide license for the evidence-based program Dreambox Learning, a sole sourced internet-based mathematics software solution, in the amount of $29,905.00.
Actions Taken

Order #607 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the purchase of a district wide license for the evidence-based program Dreambox Learning, a sole sourced internet-based mathematics software solution, in the amount of $29,905.00. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.8. Consider approval of the purchase of an Edmentum software package to include Study Island for all schools in the district, PLATO Courseware for BHS and the BRJDC, and Calvert for the BRJDC, at a cost of $29,774.00.
Actions Taken

Order #608 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of the purchase of an Edmentum software package to include Study Island for all schools in the district, PLATO Courseware for BHS and the BRJDC, and Calvert for the BRJDC, at a cost of $29,774.00. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.9. Consider approval of the first reading of the 2020-2021 Discipline Code Book.
Actions Taken

Order #609 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the first reading of the 2020-2021 Discipline Code Book passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.10. Consider approval of the first reading of the 2020-2021 Employee Handbook and Substitute Teacher Handbook.
Actions Taken

Order #610 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the first reading of the 2020-2021 Employee Handbook and Substitute Teacher Handbook passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.11. Consider approval of the first reading of KSBA Policy update #43 and procedure update #24.
Discussion

No motion needed due to first reading. 

III.B.12. Consider approval of hiring Central Kentucky Psychological Services for 2020-2021 not to exceed the amount of $19,800 per year. (Same as last year)
Actions Taken

Order #611 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of hiring Central Kentucky Psychological Services for 2020-2021 not to exceed the amount of $19,800 per year. (Same as last year) passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.13. Consider approval of moving Preschool from LBJ Elementary to Sebastian Elementary School beginning with the 2020-2021 school year and approving the closure of LBJ Preschool.
Actions Taken

Order #612 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of moving Preschool from LBJ Elementary to Sebastian Elementary School beginning with the 2020-2021 school year and approving the closure of LBJ Preschool passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.14. Consider approval of the proposal from Endris Engineering, dated June 15, 2020, for the site survey services of the existing LBJ Elementary School site in preparation for the design of the new elementary school to be located there. Endris’ proposal includes the basic survey services at a cost of $26,000.00 and an additional Private Utility Locator service at a cost of $5,000.00, for a total contract cost of $31,000.00.
Actions Taken

Order #613 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the proposal from Endris Engineering, dated June 15, 2020, for the site survey services of the existing LBJ Elementary School site in preparation for the design of the new elementary school to be located there. Endris’ proposal includes the basic survey services at a cost of $26,000.00 and an additional Private Utility Locator service at a cost of $5,000.00, for a total contract cost of $31,000.00 passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.15. Consider approval of convening the Local Planning Committee for the purpose of completing a District Facility Plan for the the Breathitt County School District.
Actions Taken

Order #614 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of convening the Local Planning Committee for the purpose of completing a District Facility Plan for the the Breathitt County School District passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.16. Consider approval of accepting a bid in the amount of $10,034.80 by Bubba & Larry's Lawn Care for striping the entrance to Breathitt High School, Bus Garage parking lot along with sealing cracks in the entire BHS parking lot, additional cracks will be addressed at $1.00 a linear ft.
Actions Taken

Order #615 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of accepting a bid in the amount of $10,034.80 by Bubba & Larry's Lawn Care for striping the entrance to Breathitt High School, Bus Garage parking lot along with sealing cracks in the entire BHS parking lot, additional cracks will be addressed at $1.00 a linear ft passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.17. Consider approval of purchasing Chromebooks for students.
Actions Taken

Order #616 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing Chrome Books for________ in the amount of $62,658.68 from fund passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.18. Consider approval of purchasing Apple iPads for students.
Actions Taken

Order #617 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing Apple Ipads for grades K-1 passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.19. Consider approval of accepting the bids for surplus vans;
Attachments
Actions Taken

Order #618 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of accepting surplus van bids for the following listed below: passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.19.a. 2005 Chevrolet Venture VIN # 1GNDVO3E35D106170 in the amount of $100.00 by Bobby Mullins.
III.B.19.b. 2003 Dodge Caravan VIN# 1D4G945383B134867 in the amount of $350.00 by Delmar Bryant.
III.B.19.c. 2005 Dodge Caravan VIN #2B4CP44G7WR796525 in the amount of $305.00 to Floyd Johnson
III.B.20. Consider approval of Pay Application #6 in the amount of $320,554.46 for Construction Project BG#19-320, payable to Allen Construction.
Actions Taken

Order #619 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Pay Application #6 in the amount of $320,554.46 for Construction Project BG#19-320, payable to Allen Construction. Requested by Sabrina Oaks, THJ Architect passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.21. Consider approval of the Direct Purchase Orders, totaling $17,183.90, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: •PO#0002-2007194, Schiller (Div. 10), $6,843.46 total •PO#0003-2018116, Ferguson Enterprises (Div. 22), $27.96 total. •PO#0004-2007211, State Electric Supply, $9,663.99 total •PO#0004-2007211, State Electric Supply, $594.99 total •PO#0007-2007193, Wells Group (Div. 3), $53.50 total
Actions Taken

Order #620 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Approve Direct Purchase Orders, totaling $17,183.90, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: •PO#0002-2007194, Schiller (Div. 10), $6,843.46 total •PO#0003-2018116, Ferguson Enterprises (Div. 22), $27.96 total • PO#0004-2007211, State Electric Supply, $9,663.99 total • PO#0004-2007211, State Electric Supply, $594.99 total •PO#0007-2007193, Wells Group (Div. 3), $53.50 total passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.22. Consider approving the athletic re-entry plan and authorizing superintendent and athletic director(with local health department guidance) to amend and change plan, as necessary to meet the KHSAA and CO-VID19 guidelines.
Actions Taken

Order #621 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approving the athletic re-entry plan and authorizing superintendent and athletic director(with local health department guidance) to amend and change plan, as necessary to meet the KHSAA and CO-VID19 guidelines. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.23. Consider approval of entering into closed session pursuant to KRS 61.810(f) to discuss a specific personnel matter.
Actions Taken

Order #622 - Motion Passed:  Consider approval of entering into closed session pursuant to KRS 61.810(f) to discuss a specific personnel matter at 6:18p.m. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.24. Consider approval of returning to open session
Actions Taken

Order #623 - Motion Passed:  Returned to open session at 7:02p.m. passed with a motion by Mr. John Hollan and a second by Mr. Albert Little.

III.B.25. Action resulting from executive session
Discussion

There was no action taken as a result of closed session.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
Attachments
VI. Adjournment
Actions Taken

Order #624 - Motion Passed:  There being no further business of the Board, adjournment at 7:04 p.m. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.