Breathitt County
April 28, 2020 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #516 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of adoption of the agenda passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

II. Presentations/Reports
II.A. Student Recognitions
II.A.1. MRC Academic Team - District 's overall 2nd place; Regional overall 3rd place.
II.A.1.a. Kylan Combs-Quick Recall-1st place-District; Math-1st place -District; Science-2nd place-District;Quick Recall - 2nd place-Regional; Math-4th place-Regional;
II.A.1.b. Aiden Combs-Quick Recall 1st place-District; Math-2nd place District;Social Studies-4th place-District;Quick Recall-2nd place-Regional;Math 5th place Regional;Social Studies-3rd place-Regional
II.A.1.c. Jadyn Spurgeon-Quick Recall 1st place-District
II.A.1.d. Isabella Smith-Quick Recall 1st place-District;Composition- 5th place-District
II.A.1.e. Scarlett Lovins-FPS -2nd place-District
II.A.1.f. Jacob Fugate-FPS-2nd place District; Arts and Humanities - 1st place District; Arts and Humanities-5th place-Regional
II.A.1.g. Kyle Henson- Quick Recall 1st place District; FPS 2nd place District; Social Studies-2nd place District;Quick Recall-2nd place-Regional
II.A.1.h. Lisa Strong-Quick Recall 1st place District; FPS 2nd place District;Language Arts-5th place District;Quick Recall-2nd place-Regional
II.A.2. BHS
II.A.2.a. Darren Timothy Noble-Governor's Scholar Program
II.A.2.b. Anjayla Savannah Baker-Governor's Scholar Program
II.A.2.c. Breana Haley Lovins-Governor's School for the Arts
II.B. Staff Recognitions
II.C. Reports
II.C.1. Superintendent Report
II.C.2. NTI Report
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #517 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, consent items passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.A.1. Consider approval of the Kentucky Educational Development Corporation membership agreement for 2020-2021.
III.A.2. Consider approval of Dual credit agreement between Hazard Community & Technical College for 2020-2021 school year.
Attachments
III.A.3. Consider approval of SFCC KETS 3rd Offer of Assistance in the amount of of $8,015.
Attachments
III.A.4. Consider approval of the updated 2020-2021 Dual Credit MOA with Morehead State University.
Attachments
III.A.5. Consider approval for the following food services items; Procurement Certification; Community Eligibility Provision; and Community Nutrition Eligibility intent to participate.
Attachments
III.A.6. Consider approval of the Indirect Cost Rates for the 2020-2021 school year.
Attachments
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
Attachments
Actions Taken

Order #518 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the March 24,2020 minutes passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.2. Consider approval of the March 2020 Treasurer's Report.
Attachments
Actions Taken

Order #519 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for March 2020. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.3. Consider approval of the April 2020 bills for payment.
Attachments
Actions Taken

Order #520 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the April 2020 bills for payment passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.4. Consider approval of RFH and Consultants to perform the FY2020 financial audit at same price as last year.
Attachments
Actions Taken

Order #521 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of RFH and Consultants to perform the FY2020 financial audit at same price as last year. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.5. Consider approval of renewing insurance package with Roeding Insurance for the 2020-2021 school year.
Attachments
Actions Taken

Order #522 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of renewing insurance package with Roeding Insurance for the 2019-2020 school year. Recommend passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.6. Consider approval based on the guidance from the Education Continuation Task Force regarding considerations for the Senior Class setting the graduation requirements for the senior class of 2020 to include the 22 state-required course credits and to waive the civics test and ILP requirements due to COVID-19.
Actions Taken

Order #523 - Motion Passed:  Based on the guidance from the Education Continuation Task Force regarding Considerations for the Senior Class of 2020 and recommendation of Superintendent Phillip Watts, approval of setting the graduation requirements for the senior class of 2020 to include the 22 state-required course credits and to waive the civics test and ILP requirements due to COVID-19. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.7. Consider approval based on the guidance provided by the Office of Educator Licensure and Effectiveness and the recommendations of the Breathitt County 50/50 Committee, of the revised 2019-2020 Certified Evaluation Plan to be retroactive to March 16,2020 due to COVID-19.
Actions Taken

Order #524 - Motion Passed:  Based on the guidance provided by the Office of Educator Licensure and Effectiveness and the recommendations of the Breathitt County 50/50 Committee, consider approval of the revised 2019-2020 Certified Evaluation Plan to be retroactive to March 16. 2020 due to COVID-19. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.8. Consider approval of the Comprehensive Coordinated Early Intervening Services Plan (CCEIS)for 2020-2021 school year.
Attachments
Actions Taken

Order #525 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Comprehensive Coordinated Early Intervening Services (CCEIS) for 2020-2021 school year. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.9. Consider approval of the amended calendar for 2019-2020 school year last day for students will be May 7,2020 and closing day for teachers will be May 26, 2020.
Attachments
Actions Taken

Order #526 - Motion Passed:  Based on recommendation of Superintendent Phillip Watts, approval of the amended calendar for 2019-2020 school year last day for students will be May 7, 2020 and closing day for teachers will be May 26,2020. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.10. Consider approval of amending the 2019-2020 A6 School Calendars for Breathitt Day Treatment Center and Breathitt Regional Juvenile Detention Center.
Attachments
Actions Taken

Order #527 - Motion Passed:  Based upon the recommendations of Superintendent Phillip Watts, approval of amending the 2019-2020 A6 School Calendars for Breathitt Day Treatment and Breathitt Regional Juvenile Detention Center. passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.11. Consider approval of Breathitt District Crest and lettering created by VIP Branding and IMPACT.
Actions Taken

Order #528 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of Breathitt District Crest and lettering created by VIP Branding and IMPACT. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.12. Consider approval per Senate Bill 177 to authorize the superintendent to approve emergency leave due to COVID-19 during the period of the state emergency declared by the Governor.
Actions Taken

Order #529 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval per Senate Bill 177 to authorize the superintendent to approve emergency leave due to COVID-19 during the period of the state emergency declared by the Governor. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.13. Consider approval of 2nd and final reading of KSBA 08.2323 policy use of access to Electronic Media.
Attachments
Actions Taken

Order #530 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of 2nd and final reading of KSBA 08.2323 policy use of access to Electronic Media. passed with a motion by Mrs. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.14. Consider approval of creating a classified Health Service Coordinator job description.
Attachments
Actions Taken

Order #531 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of creating a classified Health Service Coordinator job description. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.15. Consider approval of adding $4,000 extra service stipend for Classified Health Service Coordinator to 2019-2020 salary schedule.
Actions Taken

Order #532 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of adding $4,000 extra service stipend for Classified Health Service Coordinator to 2019-2020 salary schedule. passed with a motion by Mrs. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.16. Consider approval of extending the Special Education Liaison position for the 2020-2021 school year.
Actions Taken

Order #533 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of extending the Special Education Liaison position for the 2020-2021 school year. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.17. Consider approval of the 2020-2021 Salary Schedule.
Attachments
Actions Taken

Order #534 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2029-2021 Salary Schedule. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.18. Consider approval of the Breathitt County School District Organizational Chart.
Attachments
Actions Taken

Order #535 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Breathitt County School District Organizational Chart. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.19. Consider approval for the pay dates for 2020-2021 school year.
Attachments
Actions Taken

Order #536 - Motion Passed:  Based upon the recommendation of superintendent Phillip Watts, approval for the pay dates for the 2020-2021 school year. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.20. Consider approval of a extra service stipend of $30.00 per day for employees working in meal services/delivery during COVID-19 Pandemic effective March 16, 2020 thru June 30, 2020.
Actions Taken

Order #537 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of a extra service stipend of $30.00 per day for employees working in meal services/delivery during COVID-19 Pandemic effective March 16, 2020 thru June 30, 2020 passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.21. Consider approval to request a waiver process for the District Facility Plan.
Actions Taken

Order #538 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, to request a waiver process for the District Facility Plan passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.22. Consider approval of Pay Application #4 in the amount of $88,472.58 for Construction Project BG#19-320, payable to Allen Construction.
Attachments
Actions Taken

Order #539 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Pay Application #4 in the amount of $88,472.58 for Construction Project BG#19-320, payable to Allen Construction passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.23. Consider approval of Direct Purchase Orders, totaling $24,962.40, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: •PO#0003-2018116, Ferguson Enterprises (Div. 22), $14,193.25 total •PO#0005-2007209, Lee Building Products (Div. 4), $4,791.15 total •PO#0007-2007193, Wells Group (Div. 3), $5,978.00 total.
Attachments
Actions Taken

Order #540 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Direct Purchase Orders, totaling $24,962.40, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: •PO#0003-2018116, Ferguson Enterprises (Div. 22), $14,193.25 total •PO#0005-2007209, Lee Building Products (Div. 4), $4,791.15 total •PO#0007-2007193, Wells Group (Div. 3), $5,978.00 total. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.24. Consider approval to authorize the Superintendent or his designated agent, as required by Kentucky statute, to solicit letters of interest from 3 architectural firms to provide professional design services associated with building a new elementary school.
Actions Taken

Order #541 - Motion Passed:  Based upon the recommendation of the superintendent, Phillip Watts to authorize the Superintendent or his designated agent, as required by Kentucky statute, to solicit letters of interest from 3 architectural firms to provide professional design services associated with building a new elementary school. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.25. Consider approval of Maintenance service agreement in the amount of $13,800 and Intelligent service agreement in the amount of $19,140, with Harshaw Trane for Sebastian Elementary and BHS for the 2020-2021 school year; HTS in the amount of$2,988 for total amount of $35,928.
Attachments
Actions Taken

Order #542 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Maintenance service agreement in the amount of $13,800 and Intelligent service agreement in the amount of $19,140, with Harshaw Trane for Sebastian Elementary and BHS for the 2020-2021 school year; HTS in the amount of$2,988 for total amount of $35,928. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.26. Consider approval of the FY2021 FRYSC MOA and waiver for FY2020.
Attachments
Actions Taken

Order #543 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of the FY2021 FRYSC MOA and waiver for FY2020. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.27. Consider approval of all the following bids:
III.B.27.a. Athletic Supplies Bid
Attachments
Actions Taken

Order #544 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of accepting all vendor/bids with BSN being the preferred vendor; Log Cabin Trading Post; Derickison Graphics and Gopher supplies passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.27.b. Maintenance/Transportation Parts
Attachments
Actions Taken

Order #545 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to accept all bids for Maintenance/Transportation parts for the 2020-2021 school year as follows; Unity Bus Parts; Tractor Supply; Baker Auto Parts; American Bus Accessories; Whayne Supply; Hutch Automotive; Ace Hardware; Jackson Electric; Pacific Bldg; Chalks Truck Parts; Western Branch Diesel; Bluegrass International; Boyd Cat passed with a motion by Mrs. Rebecca Watkins and a second by Mr. John Hollan.

III.B.27.c. New Tires and re-treading of school bus tires
Attachments
Actions Taken

Order #546 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts to accept Parsley Tires and Breathitt County Tires for new tires and retreading of school bus tires for the 2020-2021 school year passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.27.d. Food (Not related to the School Nutrition Program)
Attachments
Actions Taken

Order #547 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to accept all bids for Food (Not related to Food Nutrition Program) for 2020-2021 school year as follows; Wal-Mart; Jiffy Mart;Save A Lot; IGA-Jackson. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.27.e. Physical Therapy Services
Attachments
Actions Taken

Order #548 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts to accept the bid for Jackson Physical Therapy Services for 2020-2021 school year passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.27.f. Oil/Lube Bid
Attachments
Actions Taken

Order #549 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval to accept all bids for oil/Lube for 2020-2021 school year as follows;Go Petro;Kentucky Petroleum; Western Branch Diesel;Apollo Oil passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.27.g. School Supplies
Attachments
Actions Taken

Order #550 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to accept all bids for school supplies for the 2020-2021 school year as follows; Wal-Mart; Jackson Wholesale; Cascade School Supplies and Barren Co business supplies passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.27.h. School Pictures
Attachments
Actions Taken

Order #551 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of Lifetouch Photography as the vendor for school pictures for the 2020-2021 school year passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.27.i. Soft Drinks
Attachments
Actions Taken

Order #552 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of Coke to provide services for the 2020-2021 school year passed with a motion by Mrs. Anna Morris and a second by Mr. John Hollan.

III.B.27.j. Pest Control Services
Attachments
Actions Taken

Order #553 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts to accept bid of Best Pest to provide services for the 2020-2021 school year. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.27.k. Fuel Bid
Attachments
Actions Taken

Order #554 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts to accept bid from Kentucky Petroleum passed with a motion by Mr. Albert Little and a second by Mr. John Hollan.

III.B.28. Consider approval of Bri Den Roofing to complete an addition remaining 60 feet of Coliseum roof in the amount of $4,000.
Attachments
Actions Taken

Order #555 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, of Bri Den Roofing to complete an addition remaining 60 feet of Coliseum roof in the amount of $4,000 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.29. Consider approval of renewing the contract with G and G Communications for Two Way Radio Maintenance and Repeater Rent for bus radios for the 2020-2021 school year.
Attachments
Actions Taken

Order #556 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of renewing the contract with G and G Communications for Two Way Radio Maintenance and Repeater Rent for bus radios for the 2020-2021 school year passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.30. Consider approval of the FY2020-2021 Staffing/SBDM Allocations.
Actions Taken

Order #557 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the FY2020-2021 Staffing/SBDM Allocations passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.31. Consider approval of the Breathitt County Container Farms CF Program Plan Justification with AppHarvest (grant application).
Actions Taken

Order #558 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval o the Breathitt County Container Farms CF Program Plan Justification with AppHarvest grant application passed with a motion by Mrs. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.32. Consider approval of submitting the United 4 Kids 2019/2020 spending proposal application.
Actions Taken

Order #559 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of submitting the United 4 Kids 2019/2020 spending proposal application passed with a motion by Mrs. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.33. Consider approval of declaring the following vans surplus and authorize for sale; 2003 Dodge Caravan Vin #1D4GP45383B134867;2005 Chevrolet Venture Vin #1GNDV03E35D106170;2003 Dodge Caravan Vin#2B4GP44G7WR796525.
Attachments
Actions Taken

Order #560 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of declaring the following vans surplus and authorize for sale; 2003 Dodge Caravan Vin#1D4GP45383B134867;2005 Chevrolet Venture Vin #1GNDV03E35D106170;2003 Dodge Caravan Vin#2B4GP44G7WR796525. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
Attachments
V.C. School SBDM Reports
Attachments
V.D. Tate Hill Jacobs Feasibility Study
V.E. 2020 Graduation Update
V.F. Council for National Community Service’s PartnerCorps STEM grant letter.
Attachments
V.G. SBDM approval of VIP Branding for Highland Turner Elementary.
Attachments
V.H. SBDM approval of VIP Branding for Marie Roberts-Caney Elementary.
Attachments
V.I. SBDM approval of VIP Branding for Sebastian Elementary.
Attachments
V.J. Breathitt COVID 19 Annual Review Food Service Waiver Confirmation Letter
Attachments
VI. Adjournment
Actions Taken

Order #561 - Motion Passed:  There being no further business of the Board, adjournment at 6:06 p.m. passed with a motion by Mr. John Hollan and a second by Mr. Albert Little.