Breathitt County
January 28, 2020 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #430 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of adoption of the agenda with the addendum listed below passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

I.C.1. ADDENDUM: VI.Consider approval of going into closed session in compliance with KRS 61.810 (C) for the purpose of potential litigation. VII.Consider approval of re-entering into open session.VIII. Action resulting in closed session.
II. Presentations/Reports
II.A. Board Member Recognitions
Attachments
II.A.1. Ruschelle Hamilton
II.A.2. John Hollan
II.A.3. Albert Little
II.A.4. Anna Morris
II.A.5. Rebecca Watkins
II.B. Slideshow
Attachments
II.C. Student Recognitions
II.C.1. Regional 6th grade showcase
II.C.1.a. MRC Elementary - Quick Recall 2nd Place and Overall 2nd Place Winner in Showcase.
II.C.1.a.1. Aaden Strong-Social Studies 3rd Place, Science 5th Place, Quick Recall
II.C.1.a.2. Cameron Combs-Science 3rd Place, Quick Recall
II.C.1.a.3. Jacob Neace- Quick Recall
II.C.1.a.4. Willie Wagers-Math 2nd Place,Composition 5th place,Quick Recall
II.C.1.a.5. Connor Strong-Math 5th Place
II.C.1.a.6. Austin Bush-Language Arts 1st Place
II.C.1.a.7. Mahala Bowling-Composition 2nd Place
II.C.1.b. Sebastian Elementary Quick Recall 3rd Place and Overall 3rd Place.
II.C.1.b.1. Audrynn Hamilton- 1st Place Social Studies, 3rd Place Arts and Humanities, Quick Recall
II.C.1.b.2. Wyatt Spencer- Math 4th Place, Quick Recall
II.C.1.b.3. Blake Gillum- Science 6th Place, Language Arts 5th Place, Quick Recall
II.C.1.b.4. Aaron David Johnson- Quick Recall
II.C.1.b.5. Addyson Hall 6th Place Written Composition
II.C.2. Breathitt Museum History Bowl- 1st Place MRC.
II.C.2.a. Kylan Combs
II.C.2.b. Kyle Henson
II.C.2.c. Aiden Combs
II.C.2.d. Aaden Strong
II.C.3. Breathitt Museum History Bowl 2nd Place Sebastian Elementary
II.C.3.a. Blake Gillum
II.C.3.b. Wyatt Spencer
II.C.3.c. Adam Spencer
II.C.4. 2020 KAPOS State Champions in the Elementary Small Division
II.C.4.a. Lily Barnett
II.C.4.b. Kaylie Chapman
II.C.4.c. Addyson Hall
II.C.4.d. Brielle Halsey
II.C.4.e. Audyrnn Hamilton
II.C.4.f. Isabelle Spencer
II.C.4.g. Lily Nunn
II.C.4.h. Kyra Smith
II.C.4.i. Skylar Herald
II.C.4.j. Aubree Chapman
II.C.4.k. Ashtyn Lindon
II.C.4.l. Brinsley Neace
II.C.4.m. Mary Beth Spencer
II.C.4.n. Kelsey Stamper
II.C.4.o. Alexis Turner
II.C.4.p. Tressany Hays
II.C.5. BHS Theatre Arts Program
II.C.5.a. Erin Smith
II.C.5.b. Justin Ritchie
II.C.5.c. Jacob Childers
II.C.5.d. James Mann
II.C.5.e. Taylor Smith
II.C.5.f. Breana Lovins
II.C.5.g. Anthony Wells
II.C.5.h. Hayley Oaks
II.C.5.i. Wesley Blanton
II.C.5.j. Andreya Smith
II.C.5.k. Eric Rice
II.C.5.l. Caroline Robinson
II.C.5.m. Nathan Little
II.C.5.n. Brooklyn Burden
II.C.5.o. Catlin Pennington
II.C.5.p. Sherissa Napier
II.C.5.q. Marcus Griffith
II.C.5.r. Brady Coomer
II.C.5.s. Kobi Neace
II.C.5.t. Kaylan Brewer
II.C.5.u. Brandi Maynard
II.C.5.v. Katelyn Sewell
II.C.5.w. Ethan Campbell
II.C.5.x. Katelyn Terry
II.C.5.y. Zyanna Gay
II.C.5.z. Brady White
II.C.5.aa. Derek Newcomb
II.C.5.bb. Parker Miller
II.C.5.cc. Caroline Long
II.D. Reports
II.D.1. Superintendent Report
Attachments
II.D.2. Attendance Report
Attachments
II.D.2.a. Chronic Absenteeism Report
Attachments
II.D.3. Turnaround Progress Plan Update
Attachments
II.D.4. Kindergarten Readiness Report
Attachments
II.D.5. Health Services Report
Attachments
II.D.6. Public Comments regarding the School Nutrition and Physical Activity Report Card Issued in November 2019.
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #431 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the consent items listed below passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.A.1. Approval of Property Requests
III.A.1.a. Consider approval of Breathitt Co. KY ASAP and UNITE Coalition facility usage agreement to use Breathitt High School PE Gym/Cafeteria/Library for UNITE Shoot Hoops not Drugs Program on June 16, 2020 contingent upon providing insurance.
Attachments
III.A.1.b. Consider approval of Breathitt County Extension office facility usage agreement on May 7, 2020 at LBJ for the purpose of Community Expo, contingent upon providing insurance.
Attachments
III.A.2. Consider approval of MOA with University of Cumberlands for the purpose of student teacher placements.
Attachments
III.A.3. Consider approval for Breathitt High School boys basketball overnight trip to Russell and Clinton County on 02/07/2020 and return 02/08/2020.
Attachments
III.A.4. Consider approval of Sebastian Elementary School PTO Invitational Ball Tournament for February 2020 at Sebastian Elementary School GYM.
Attachments
III.A.5. Consider approval of Sebastian Elementary PTO Father/Daughter dance for February 21, 2020.
Attachments
III.A.6. Consider approval of Sebastian Elementary PTO Valentine Grams (Messages with Candy delivered after 2:30) Feb 10-14.
Attachments
III.A.7. Consider approval of Breathitt County ATC Health Care Academy Inter-Local Cooperation revised Agreement.
Attachments
III.A.8. Consider approval of Family Resource and Youth Services Center revised updated Contract Modification for 2020.
Attachments
III.A.9. Consider approval of updated ARC Chairperson Designees for the 2019-2020 school year.
III.A.10. Consider approval of the MOA with Family Pharmacy for the Health Service classes at the ATC/BHS.
Attachments
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. December 10, 2019 Regular Board Meeting.
Attachments
Actions Taken

Order #432 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of December 10, 2019 regular meeting minutes passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.1.b. January 7, 2020 Special Board Meeting.
Attachments
Actions Taken

Order #433 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of January 7, 2020 special called minutes. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.2. Consider approval of December 2019 Treasurer's Report.
Actions Taken

Order #434 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for December 2019. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.3. Consider approval of the 2020-2021 Draft Budget.
Actions Taken

Order #435 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 2020-2021 Draft Budget. passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.4. Consider approval of the January bills for payment.
Attachments
Actions Taken

Order #436 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the January bills for payment. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.5. Consider approval of the revised job description for Technology Integration Specialist II.
Actions Taken

Order #437 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the revised job description for Technoogy Integration Specialist II. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.6. Consider approval of revised job description for Facility Director/Technology Coordinator to include job duties of Assistant Superintendent at no additional cost to the board.
Actions Taken

Order #438 - Motion Passed:  Based upon the recommendation of Ruschelle Hamilton, Chair, entertained a motion to table the item passed with a motion by Mrs. Anna Morris and a second by Mr. John Hollan.

Discussion

This item was tabled and a motion was made by Anna Morris and a second by John Hollan. 

III.B.7. Consider approval of payment and fund transfer in the amount of $5,267.09 from the general fund account to Fund 51 (food service account) for unpaid meal charges that occurred prior to the beginning of the Community Eligibility Program (CEP).
Actions Taken

Order #439 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of payment and fund transfer in the amount of $5,267.09 from the general fund account to Fund 51 (food service account) for unpaid meal charges that occurred prior to the beginning of the Community Eligibility Program (CEP). passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.8. Consider approval of the 2020-2021 school calendar(first-reading).
Attachments
Discussion

First reading no motion required. 

III.B.9. Consider approval of purchasing cheerleading mats with EZ Flex in the amount of $6,768.10.
Actions Taken

Order #440 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing cheerleading mats with EZ Flex in the amount of $6,768.10. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.10. Consider approval of Breathitt High School senior trip to Florida on April 25-May 1, 2020.
Actions Taken

Order #441 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Breathitt High School senior trip to Florida on April 25-May 1, 2020. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.11. Consider approval of creating STLP coaching stipend for Breathitt High School in the amount of $1,500.00.
Actions Taken

Order #442 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of creating STLP coaching stipend for Breathitt High School in the amount of $1,500.00. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.12. Consider approval of starting KHSAA E-Sports at Breathitt High School with a $2,000 allocation to cover initial cost.
Attachments
Actions Taken

Order #443 - Motion Passed:  Based upon recommendation of Superintendent Phillip Watts, approval of starting KHSAA E-Sports at Breathitt High School with a $2,000 allocation to cover initial cost. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.13. Consider approval of creating KHSAA E-Sports Coach position for Breathitt High School and allocate $1,500.00 for the position.
Actions Taken

Order #444 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of creating KHSAA E-Sports Coach position for Breathitt High School and allocate $1,500.00 for the position. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.14. Consider approval of School Facilities Construction Commission offer of assistance in the amount of $47,939.00 to be used toward renovation of facilities in approved facility plan.
Attachments
Actions Taken

Order #445 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of School Facilities Construction Commission offer of assistance in the amount of $47,939.00 to be used toward renovation of facilities in approved facility plan. passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.15. Consider approval of the KY Department of Transportation to stripe Breathitt High School in the amount of $1,018.56.
Actions Taken

Order #446 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts approval of the KY Department of Transportation to stripe Breathitt High School in the amount of $1018.56. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.16. Consider approval of Change Order #002 to Allen Construction’s GC Contract for the Partial Renovation of Sebastian Elementary School, for a total additional cost of $13,897.52. This change order covers the Proposal Request #002 – Additional structure for support of existing rooftop HVAC unit over area of new restrooms, scheduled to remain. Change is due to found conditions within the building.
Attachments
Actions Taken

Order #447 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, Consider approval of Change Order #002 to Allen Construction’s GC Contract for the Partial Renovation of Sebastian Elementary School, for a total additional cost of $13,897.52. This change order covers the Proposal Request #002 – Additional structure for support of existing rooftop HVAC unit over area of new restrooms, scheduled to remain. Change is due to found conditions within the building.” passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.17. Consider approval to hire Tate Hill Jacobs Architects to complete a feasibility study for a new elementary school.
Actions Taken

Order #448 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to hire Tate Hill Jacobs Architects to complete a feasibility study for a new elementary school. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.18. Consider approval of bid in the amount of $7,685.00 with Combs Trucking for drainage work in the Highland-Turner Elementary School parking lot. The drainage work may include rock, fill dirt and pipe, and other materials if necessary.
Actions Taken

Order #449 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of bid in the amount of $7685.00 with Combs Trucking for drainage work in the Highland-Turner Elementary School parking lot. The drainage work may include rock, fill dirt and pipe, other materials if necessary. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.19. Consider approval of contract with Quicksand Farms for Field Maintenance for the BHS Football Field; Baseball Field and Softball Field.
Actions Taken

Order #450 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the contract with Quicksand Farms for athletic field maintenance, in the amount of $2,600 for Baseball, $2,800, Football and $1,600 for Softball. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.20. Consider approval of door and window graphics for Sebastian Elementary, Highland-Turner, Marie Roberts-Caney and Breathitt High School up to $11,000.00.
Actions Taken

Order #451 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of door and window graphics for Sebastian Elementary, Highland-Turner, Marie Roberts-Caney and Breathitt High School in the amount of up to $11,000.00. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.21. Consider approval of construction cost application and approval to pay application #1 to Allen Construction in the amount of $76,673.18.
Actions Taken

Order #452 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of construction cost application and approval to pay application #1 to Allen Construction in the amount of $76,673.18. passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.22. Consider approval of construction cost application and approval to pay Schiller Hardware in the amount of $24,491.05.
Actions Taken

Order #453 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of construction cost application and approval to pay Schiller Hardware in the amount of $24,491.05. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.23. Consider approval of the updated Bus replacement plan.
Actions Taken

Order #454 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the updated Bus replacement plan. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. John Hollan.

III.B.24. Consider approval of applying for the Environmental Protection Agency (EPA) 2020 Diesel Emission Reduction Act National Grant for school buses.
Actions Taken

Order #455 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of applying for the Environmental Protection Agency (EPA) 2020 Diesel Emission Reduction Act National Grant for school buses. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.25. Consider declaring the following buses as surplus Bus #6, #22, #28, #29, #39, #50 and #51.
Actions Taken

Order #456 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, declaring the following buses as surplus Bus #6, 22, 28, 29, 39, 50 and 51. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.26. Consider approval of advertising for bids for surplus buses designated in previous item plus bus #5, #16, #7 and #11.
Actions Taken

Order #457 - Motion Passed:  Based upon recommendation of Superintendent Phillip Watts, approval of advertising for bids for surplus buses designated in previous item, plus bus #5, 16, 7 and 11. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.27. Consider approval for emergency certification for employee #4691.
Actions Taken

Order #458 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval for emergency certification for employee #4691. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. School Financial Reports
V.C. School SBDM Reports
Attachments
VI. Consider approval of going into closed session in compliance with KRS 61.810 (C) for the purpose of potential litigation.
Actions Taken

Order #459 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval going into closed session in compliance with KRS 61.810 (C) for the purpose of potential litigation. passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

VII. Consider approval of re-entering into open session.
Actions Taken

Order #460 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of re-entering into open session at 7:31p.m. . passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

VIII. Action resulting in closed session.
Actions Taken

Order #461 - Motion Passed:  Based upon recommendation of Superintendent Phillip Watts to approve action taken from closed session passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

IX. Adjournment
Actions Taken

Order #462 - Motion Passed:  There being no further business of the Board, adjournment at 7:32p.m. passed with a motion by Mr. John Hollan and a second by Mrs. Anna Morris.