Breathitt County
October 22, 2019 5:00 PM
Breathitt County Board of Education Regular Advisory Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Review of Commissioner's Approvals
I.D. Adopt Agenda
Actions Taken

Order #350 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, and after adding approval to delete consent item III.A.2.a. Sebastian PTO to sell Dippin Dots the 2nd Wednesday after lunch each month, adding III. B. 16 Consider approval of increasing Sheriff's commission tax collation to 4 %. approval to adopt the agenda passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

II. Presentations/Reports
II.A. Student Recognitions
II.B. Staff Recognitions
II.B.1. Expanding School Technology/Advance Certification (Dataseam)
II.B.1.a. Adrian Hudson
II.B.1.b. Byron Johnson
II.C. Reports
II.C.1. Superintendent Report
Attachments
II.C.2. Attendance Report
Attachments
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #351 - Motion Passed:  Based upon the recommendations of Superintendent Phillip Watts, approval of consent items listed below passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.A.1. Approval of Use Property Requests contingent upon receiving insurance.
III.A.1.a. Consider approval of Wolf-Coal Volunteer Fire Department and Canoe Volunteer Fire Department request to use Highland-Turner on Nov 2, 2019 for a Fall Festival.
Attachments
III.A.1.b. Consider approval Sebastian Elementary PTO to use the parking lot at LBJ for Trunk-or-Treat.
Attachments
III.A.1.c. Consider approval of Appalachia Service Project to use Highland Turner when school is out of session and prior to school starting in 2020.
Attachments
III.A.2. Consider approval of Fundraiser requests.
III.A.2.a. Consider approval for Sebastian PTO "Penny Wars".
Attachments
III.A.3. Consider approval of the Continuation MOA with KCTCS for the Human Services Program for the 2019-2020 school year.
Attachments
III.A.4. Consider approval of the first reading of Policy 04.3111 District Issuance of Checks.
Attachments
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of September 24, 2019 meeting minutes.
Attachments
Actions Taken

Order #352 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the minutes of September 24,2019. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.2. Consider approval of the October 2019 bills for payment.
Attachments
Actions Taken

Order #353 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the October bills for payment. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.3. Consider approval of September 2019 Treasurer's Report.
Attachments
Actions Taken

Order #354 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for September 2019. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.4. Consider approval for emergency certification for employee #4706.
Actions Taken

Order #355 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, consider approval for emergency certification for employee #4706. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.5. Consider approval for shortened school day for student ID# 212054253.
Actions Taken

Order #356 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval for shortened school day for student ID# 212054253. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.6. Consider approval of resolution confirming the acceptance of assistance from the Kentucky School Facilities Construction Commission.
Actions Taken

Order #357 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, RESOLUTION OF THE BOARD OF EDUCATION OF THE BREATHITT COUNTY SCHOOL DISTRICT, CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE KENTUCKY SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A PARTICIPATION AGREEMENT WITH SAID COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A LEASE AGREEMENT WITH THE BREATHITT COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING CERTAIN ARCHITECTS' PLANS FOR THE CONSTRUCTION OF A CERTAIN SCHOOL BUILDING PROJECT; APPROVING THE EXECUTION OF CONTINUING DISCLOSURE PROCEDURES, AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.7. Consider approval of accepting the bid from Allen Construction in the total amount of 1,007,000.00 which includes the base bid of $768,000.00 + alternate #1 canopy bid of $215,000.00 + alternate #2 sidewalk bid of $24,000.00, including direct purchase orders totaling $172,435.00.
Attachments
Actions Taken

Order #358 - Motion Passed:  Based upon the recommendation of Superintendent approval approval of accepting the bid from Allen Construction in the total amount of 1,007,000.00 which includes the base bid of $768,000.00 + alternate #1 canopy bid of $215,000.00 + alternate #2 sidewalk bid of $24,000.00, including direct purchase orders totaling 172,435.00. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.8. Consider approval of revised BG1 for Sebastian Elementary renovation.
Attachments
Actions Taken

Order #359 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of revised BG1 for Sebastian Elementary renovation. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.9. Consider the approval of the Agreement between Breathitt County Board of Education and Allen Construction in the amount of $834,565.00 for Sebastian Elementary School Renovation.
Attachments
Actions Taken

Order #360 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the Agreement between Breathitt County Board of Education and Allen Construction in the amount of $834,565.00 for Sebastian Elementary School Renovation. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.10. Consider approval of bid amount $6,848 with Bubba and Larry's Lawn Care for striping of ATC Pedestrian Walkway and paint existing yellow curbs at Breathitt High School; seal and stripe overflow parking at LBJ, as well as stripe parking area beside Sebastian Elementary Kitchen.
Attachments
Actions Taken

Order #361 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of bid amount $6,848 with Bubba and Larry's Lawn Care for striping of ATC Pedestrian Walkway and paint existing yellow curbs at Breathitt High School; seal and stripe overflow parking at LBJ, as well as stripe parking area beside Sebastian Elementary Kitchen. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.11. Consider approval of bid amount $ 17,943.00 with Bubba and Larry's Lawn Care to pressure wash; prep metal surfaces for paint front and sides of building; prime the roof at Breathitt County ATC and then apply acrylic paint to the roof; and paint metal siding on the building and metal exterior doors at the main ATC building.
Attachments
Actions Taken

Order #362 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,of bid amount $ 17,943.00 with Bubba and Larry's Lawn Care to pressure wash; prep metal surfaces for paint front and sides of building;prime the roof at Breathitt County ATC and then apply acrylic paint to the roof; and paint metal siding on the building and metal exterior doors at the main ATC building. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.12. Consider bid amount $15,572.00 with Combs Trucking to finish drains behind Sebastian Elementary School with rock;clear brush from bank behind BHS Softball field;and fill dirt around new walkway at Sebastian Elementary.
Attachments
Actions Taken

Order #363 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, $15,572.00 with Combs Trucking to finish drains behind Sebastian Elementary School with rock;clear brush from bank behind BHS Softball field;and fill dirt around new walkway at Sebastian Elementary. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.13. Consider approval of stage curtain for BHS Gymnasium from Quality Stage Curtains not to exceed the amount of $16,000.
Attachments
Actions Taken

Order #364 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of stage curtain for BHS Gymnasium from Quality Stage Curtains not to exceed the amount of $16,000. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.14. Consider approval of Appalachia Service Project Lease Agreement.
Attachments
Actions Taken

Order #365 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Appalachia Service Project Lease agreement, passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.15. Consider approval of the Heinemann contractual agreement for Leveled Literacy Intervention professional development services, paid for by the Steele Reese grant.
Attachments
Actions Taken

Order #366 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of the Heinemann contractual agreement for Leveled Literacy Intervention professional development services, paid for by the Steele Reese grant. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.16. Consider approval of increasing Sheriff's commission tax collection rate to 4 %.
Actions Taken

Order #367 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of increasing Sheriff's commission tax collection rate to 4 %. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

IV. Personnel Notifications
V. Informational Items
V.A. Academic Report/Accountability Data
Attachments
V.B. Communication/Sharing (All Present)
V.C. School Financial Reports
V.D. School SBDM Reports
Attachments
V.E. Kentucky Governor’s Office of Early Childhood (GOEC)
Attachments
V.F. Utility Tracking Tool
Attachments
V.G. State Management Report and Recommendation
VI. Adjournment
Actions Taken

Order #368 - Motion Passed:  There being no further business of the Board, adjournment at 5:42P.M. passed with a motion by Mr. John Hollan and a second by Mr. Albert Little.