Breathitt County
September 25, 2018 5:00 PM
Breathitt County Board of Education Regular Advisory Board Meeting
I. Call to Order.
I.A. Roll Call
Actions Taken

Order #0 - Motion Passed:  Approval of excusing Becky Watkins from the meeting tonight passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

I.B. Pledge of Allegiance/Mission and Vision
I.C. Review of Commissioner's Approvals
I.D. Adopt Agenda
Actions Taken

Order #1 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of adopting the agenda after adding the addendum passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

II. Presentations/Reports
II.A. Student Recognitions
II.A.1. Academic Showcase
II.A.1.a. 3rd Grade Spelling Bee
II.A.1.a.1. Brystal Allen - 1st Place (MRC)
II.A.1.a.2. Sawyer Baker - 2nd Place (LBJ)
II.A.1.a.3. Landon Barnett - 3rd Place (MRC)
II.A.1.a.4. Jaxton Hall (LBJ)
II.A.1.a.5. Breanna Herald (HTS)
II.A.1.a.6. Maci Miller (HTS)
II.A.1.b. 3rd Grade Math Challenge
II.A.1.b.1. Brystal Allen - 3rd Place (MRC)
II.A.1.b.2. Aubrey Chapman (LBJ)
II.A.1.b.3. Jaxton Hall - 2nd Place (LBJ)
II.A.1.b.4. Billie Helton - 1st Place (HT)
II.A.1.b.5. James Roberts (HT)
II.A.1.b.6. Ethan Sizemore (MRC)
II.A.1.c. 4th Grade Spelling Bee
II.A.1.c.1. Kendra Alexander - 3rd Place (HT)
II.A.1.c.2. Hunter Barrett - 1st Place (LBJ
II.A.1.c.3. Kiley Davis - 2nd Place (HT)
II.A.1.c.4. Trace Kincaid (MRC)
II.A.1.c.5. Carson Smith - 3rd Place (LBJ)
II.A.1.c.6. Lisa Strong (MRC)
II.A.1.d. 4th Grade Math
II.A.1.d.1. Payton Collins - 3rd Place (MRC)
II.A.1.d.2. Sophia Jiang - 1st Place (LBJ)
II.A.1.d.3. Jacoby Little (MRC)
II.A.1.d.4. Jayden Messer (HT)
II.A.1.d.5. Alexis Pelfrey - 2nd Place (LBJ)
II.A.1.d.6. Michael Turner (HT)
II.A.1.e. 5th Grade Spelling
II.A.1.e.1. Brandon Combs - 3rd Place (MRC)
II.A.1.e.2. Kylan Combs - 3rd Place (MRC)
II.A.1.e.3. Aaron Gross (LBJ)
II.A.1.e.4. Brielle Halsey - 2nd Place (LBJ)
II.A.1.e.5. Haylin Roberts (HT)
II.A.1.e.6. Breanna Stewart - 1st Place (HT)
II.A.1.f. 5th Grade Math Challenge
II.A.1.f.1. Cassie Banks (LBJ)
II.A.1.f.2. Kylan Combs - 2nd Place (MRC)
II.A.1.f.3. Audrynn Hamilton - 3rd Place (LBJ)
II.A.1.f.4. Hannah Hounshell (HT)
II.A.1.f.5. Jayden McIntosh (MRC)
II.A.1.f.6. Addison Salyers - 1st Place (HT)
II.A.1.g. 6th Grade Spelling Bee
II.A.1.g.1. Mariah Clemons - 3rd Place (LBJ)
II.A.1.g.2. Chasity Hays (LBJ)
II.A.1.g.3. Melinda Mullins (HT)
II.A.1.g.4. Cheyenne Spencer - 3rd Place (MRC)
II.A.1.g.5. Madison Strong - 1st Place (MRC)
II.A.1.g.6. Brady Turner - 2nd Place (HT)
II.A.1.h. 6th Grade Math Challenge
II.A.1.h.1. Karley Crase - 3rd Place (LBJ)
II.A.1.h.2. Brenley Gross (MRC)
II.A.1.h.3. Sawyer Hall - 1st Place (MRC)
II.A.1.h.4. Savanna Montgomery (HT)
II.A.1.h.5. Taylor Smith (LBJ)
II.A.1.h.6. Brady Turner - 2nd Place (HT)
II.A.2. BHS KHSAA 2017-2018 Sportsmanship Award
II.A.3. HT Best Practices Award
II.B. Reports
Attachments
II.B.1. Superintendent's Report
II.B.2. Architect's Report
II.B.3. Attendance Report
Attachments
II.B.4. Academic Progress Report
Attachments
II.B.5. Energy Report
Attachments
II.B.6. Highland-Turner Elementary School
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #2 - Motion Passed:   passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.A.1. Consider approval of the following requests to use District Property, contingent on receipt of appropriate insurance and other documentation:
III.A.1.a. BHS Class of 1962 Request to use BHS on October 6, 2018.
Attachments
III.A.1.b. BHS Class of 1979 Request to Use BHS on May 11, 2019 for Class Reunion and Food Drive.
Attachments
III.A.1.c. Jackson Woman's Club Request for BHS Parking Lot on December 1, 2018
Attachments
III.A.2. Consider approval of Continuation MOA with KCTCS for the IECE Program for the 2018-2019 school year.
Attachments
III.A.3. Consider approval of the Continuation MOA with KCTCS for the Human Services Program for the 2018-2019 school year.
Attachments
III.A.4. Consider approval of the 2018 Technology Activity Report.
Attachments
III.A.5. Consider approval of fund raisers as follows:
III.A.5.a. LBJ Caps for a Cure Fund Raiser
III.A.5.b. LBJ FRC Box Tops Fund Raiser
Attachments
III.A.5.c. LBJ KONA Ice Fund Raiser
Attachments
III.A.6. Consider approval of Parking Fee of $10 for Breathitt High School.
III.A.7. Consider approval of the 2018-2019 Energy Plan.
Attachments
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of August 28, 2018 regular meeting.
Attachments
Actions Taken

Order #3 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the August 28, 2018 regular meeting minutes passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.2. Consider approval of the August 2018 Treasurer's Report.
Attachments
Actions Taken

Order #4 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the August 2018 Treasurer's Report passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.3. Consider approval of the September 2018 bills for payment.
Attachments
Actions Taken

Order #5 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the September 2018 bills for payment passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.4. Consider approval of the 2018-2019 Working Budget.
Attachments
Actions Taken

Order #6 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the 2018-2019 Working Budget passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.5. Consider approval of the request for early graduation for Students 1949074155 and 1919617850, contingent on completion of all applicable requirements.
Actions Taken

Order #7 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the early graduation request for Students 1949074155 and 1919617850, contingent on completion of all applicable requirements passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.6. Consider approval of contract with School Pointe for Website CMS and Hosting to include redesign and a mobile application.
Attachments
Actions Taken

Order #8 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the contract renewal with SchoolPointe, to include annual subscription, web hosting, branded mobile application and unlimited customer support, passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.7. Consider approval of the BG-4 for the BHS Bleacher Project, declaring the project substantially complete.
Attachments
Actions Taken

Order #9 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of approving the BG-4 for the BHS Bleacher Replacement Project and declaring the project substantially complete passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.8. Consider approval of Pay Applications 1 and 2 for the BHS Bleacher Replacement Project.
Attachments
Actions Taken

Order #10 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of Pay Applications 1 and 2 for the BHS Bleacher Replacement Project passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.9. Consider approval of rejecting the one unopened bid received on August 30, 2018 for Central Office HVAC, Project BG18-365, and extend the bid to September 13, 2018.
Actions Taken

Order #11 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of rejecting the one unopened bid for the Central Office HVAC, Project 18-365, and re-bid passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.10. Consider approval of engaging in competitive negotiations as needed, with the two low bidders for the Central Office HVAC Project, BG 18-365, as allowed by Model Procurement Law in an effort to obtain appropriate scope and cost for the project.
Actions Taken

Order #12 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of engaging in competitive negotiations as needed, with the two low bidders for the Central Office HVAC Project, BG 18-365, as allowed by Model Procurement Law in an effort to obtain appropriate scope and cost for the project passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.11. Consider approval of rejecting the one unopened bid received on September 10, 2018 for the SMS Roof Edge Repair Project, BG 18-409, and rebid the project.
Actions Taken

Order #13 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of rejecting the one unopened bid received on September 10, 2018 for the SMS Roof Edge Repair Project, BG 18-409, and rebid the project passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.12. Consider approval of the updated organizational chart.
Attachments
Actions Taken

Order #14 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the updated organizational chart passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.13. Consider approval of changing the Personnel Manager to Secretary to the Superintendent/Public Relations Liaison and approve the corresponding job description.
Attachments
Actions Taken

Order #15 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of changing the Personnel Manager job to Secretary to the Superintendent and approving the corresponding job description passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.14. Consider approval of creating an Curriculum Specialist Position and approved the job description, to be funded through Title I.
Attachments
Actions Taken

Order #16 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of creating a Curriculum Specialist (funded through Title I) position and approving the job description passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.15. Consider approval of authorizing payment to the authors who facilitated sessions at the schools on Literacy Day (August 31, 2018) - Pauletta Hansel, and Jay Thomas McCoy, to be paid from the Striving Readers Grant.
Attachments
Actions Taken

Order #17 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of authorizing payment to Pauletta Hansel and Jay Thomas McCoy for their work as authors with the schools on Literacy Day passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.16. Consider approval of purchasing one school bus for the 2018-2019 school year.
Actions Taken

Order #18 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of purchasing one school bus for the 2018-2019 school year passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.17. Consider approval of the SRO MOA with the City of Jackson for the FY20 and FY21 school years.
Actions Taken

Order #19 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of renewing the SRO MOA with the City of Jackson for the FY20 and FY21 school years. passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.18. Consider approval of the updated members of the Local Planning Committee as follows:
Actions Taken

Order #20 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the following members of the Local Planning Committee passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

III.B.18.a. Jeremy Hall - LBJ Principal
III.B.18.b. Debbie Spencer - LBJ Parent
III.B.18.c. Will Noble - Facilities Director
III.B.18.d. Elizabeth Minix - LBJ Teacher
III.B.18.e. Karen McIntosh - HT Teacher
III.B.18.f. Melissa Howard - BHS Parent
III.B.19. Consider approval of the BHS Girls/Boys Basketball Trip to Destin Florida, December 26 through December 30, 2018, at no cost to the Board.
Attachments
Actions Taken

Order #21 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the BHS Girls/Boys Basketball Trip to Destin, Florida, December 26-30, 2018 passed with a motion by Mr. Albert Little and a second by Mr. George Johnson.

III.B.20. ADDENDUM - Add Item III-B-20. Consider approval of amending the Breathitt County Day Treatment Calendar to include fall break on Oct. 11-12, 2018; and spring break on April 4-5, 2019.
Attachments
Actions Taken

Order #22 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of amending the Breathitt County Day Treatment Calendar to include Fall Break on October 11-12, 2018, and Spring Break on April 4-5, 2019, passed with a motion by Mr. George Johnson and a second by Mr. Albert Little.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.A.1. Sherrie Stewart
V.B. School Financial Reports
V.C. School SBDM Reports
Attachments
V.D. School Safety Plans - Complete
VI. State Management Report and Recommendation
VII. Adjournment
Actions Taken

Order #23 - Motion Passed:  There being no further business of the Board, adjournment at 6:32 PM passed with a motion by Mr. John Hollan and a second by Mr. Albert Little.