Allen County
March 14, 2024 6:00 PM
ACBOE Regular Meeting March 14, 2024
I. Call to Order
I.A. Prayer
I.B. Pledge of Allegiance to the Flag
I.C. Roll Call
I.D. Adopt Agenda
II. Presentations or Recognitions by the Board
II.A. FRYSCKY Coalition Awards Three Bridges Over Barriers Award, Chuck Bennett
III. Communications
IV. Reports or Updates to Board
IV.A. Principal/School Reports
IV.A.1. ACPC Report
IV.A.2. ACIC Report
IV.A.3. JEBMS Report
IV.A.4. ACSHS Report
IV.B. Director Reports
IV.B.1. Deputy Superintendent - Brian Carter
IV.B.2. Chief Academic Officer - Melissa Biggerstaff
IV.B.3. Human Resources - Kim Hawkins
IV.B.4. Exceptional Child Education - Heather Harwood
IV.B.5. Director of Pupil Personnel - Shane Davis
IV.B.6. Food Service - Robin Herrington
IV.B.7. Facilities / Maintenance - Kelly Grizzle
IV.B.8. Transportation - Tommy Doss
IV.B.9. Grant Projects
V.A. General Administration
V.A.1. Approval of the Allen County Board of Education Minutes - Working Session on February 19, 2024; Special Called Finance Corporation Meeting on February 19, 2024; Regular Monthly Meeting on February 19, 2024; and Special Called (Student Discipline) Meeting on February 28, 2024.
V.A.2. Approval of Volunteer Coaches: Johnathan Temple - JEBMS Baseball & Football and Landon Spears - ACSHS Baseball
V.A.3. Approval of ACIC Fundraisers
V.A.3.a. ACIC Leader In Me: Egg Your Teacher, Paper Egg Sales March and April 2024
V.A.4. Approval of ACCTC Fundraisers
V.A.4.a. ACCTC Skills USA: Gift Basket Ticket Sales April 24 - May 24, 2024
V.A.5. Approval of ACSHS Fundraisers
V.A.5.a. ACSHS FBLA: Nothing Bundt Cake Sales, April 15- April 26, 2024
V.A.6. Approval of Overnight and/or Out of State Trips
V.A.6.a. ACPC Art Club: Frist Art Museum, Nashville, TN, April 15, 2024
V.A.6.b. ACSHS FCCLA: State Star Events, Galt House-Louisville, KY, March 26-29, 2024; Baseball: Macon County High, Lafayette, TN, April 18, 2024; Westmoreland High School, Westmoreland, TN., March 25, 2024; DECA: Internationals, Anaheim, CA, April 27, - May 2, 2024; Cheer: 2024 Competition/Big Splash Adventure, French Lick, IN, March 15-17, 2024; FBLA: State FBLA Conference, Galt House-Louisville, April 8-10, 2024; SkillsUSA: State Competition, Crown Plaza-Louisville, KY, April 17-20, 2024; JROTC: Junior Cadet Leadership Camp, Greenville, KY; May 29 - June 2, 2024; Art Department: Frist Art Museum, Nashville, TN., April 19, 2024
V.A.6.c. ACCTC: Automotive, Louisville Airport South, Louisville, KY, March 14 - 15, 2024
V.A.7. Accept FY24 KETS Offer of Assistance in the amount of $24,519
V.A.8. Approval of STEP CG, LLC Contract for Year 2024 in the amount of $5,513.38
V.A.9. Approve the revised Safe Return to In-person Instruction and Continuity of Services Plan and ARP ESSER Spending Plan
V.A.10. Approval of renewal of the Auditor Contract with Campbell, Myers and Rutledge for the FY24 audit (Year 2 of 3) in the amount of $28,500.
V.B. Curriculum & Instruction
V.B.1. Grants
V.B.1.a. Acknowledge Review of Grant Updates Report
V.B.1.a.1. March 2024 Grants Update
V.B.1.b. Approval of Grant Applications
V.B.1.b.1. Approval to apply for US Department of Education, School-Based Mental Health Services Program
V.B.2. Approve $1,100 extra-duty stipend for School-level ESS Coordinator (paid with ESS Funds)
V.B.3. Approve the Continuation of Learning Plan
V.B.4. Approve the 2024-2025 Professional Development Plan (Phase 4 -Continuous Improvement Planning)
V.C. Operations
V.C.1. District Financials
V.C.1.a. Approve Treasurers Report for February 2024 showing a balance of $8,462,081.
V.C.1.b. Approve the payment of current bills for February, 2024 in the amount of $729,782.
V.C.1.c. Approve the Balance Sheets for February, 2024.
V.C.1.d. Approve the Monthly Financial Report for February 2024
V.C.1.d.1. ACPC - February 2024 Financial Reports
V.C.1.d.2. ACIC - February 2024 Financial Reports
V.C.1.d.3. JEBMS - February 2024 Financial Reports
V.C.1.d.4. ACSHS - February 2024 Financial Reports
V.C.2. Approve the surplus/transfer of School Bus 9
V.C.3. Approve Med Center Health Orthopedics & Sports Medicine service agreement addendum(Athletic Training Services) for the 24-25 school year. Year 1 of 3.
V.C.4. Approve renewal of the Copier bid with Toshiba for the 24-25 school year (Year 5 of 5)
V.C.5. Approve renewal of the Fuel bid with Key Oil Company for the 24-25 school year. Year 2 of 3.
V.C.6. Approve renewal of the HVAC Filter bid with Glasgow Filter Products for the 24-25 school year. Year 2 of 3.
V.C.7. Approve renewal of the Yearbook bid with Balfour for the 24-25 school year (Year 3 of 3)
V.D. Personnel
V.D.1. Acknowledge review of monthly Personnel Report
V.D.1.a. March Personnel Report 2023-2024
V.D.2. Approval of Leaves of Absence per attached report
V.D.2.a. March Leave of Absences 2023-2024
VI.A. General Administration
VI.A.1. Consider/take appropriate action on the second reading and adoption of 2024-25 School Calendar
VI.B. Curriculum & Instruction
VI.B.1. Consider/take appropriate action for the approval of Afterschool Instructor-21st Century
VI.C. Operations
VI.C.1. Consider/take appropriate action on Change Order #6 for BG 22-296 Campus Air Quality Project.
VI.C.2. Consider/take appropriate action on Campus Air Quality (BG 22-296) Summary of Payments Request #10 in the amount of $112,592.15..
VI.C.3. Consider/take appropriate action to authorize the superintendent to declare items no longer suitable for public use because it is either outdated or non-functioning as surplus, and allow the items that can be sold to be sold via Mill's Real Estate Online Auction
VII. Superintendent Report
VIII. Executive Session
VIII.A. Consider/take appropriate action to enter into Executive Session per KRS 61.810 (1)(f) for the purpose of discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested; KRS 61.810 (1)(k) for meetings specified by law to be conducted in private which is pursuant to KRS 156.557 (6)(c) for preliminary discussion relating to the evaluation of the superintendent
VIII.B. Adjourn Executive Session
IX. Action, if any, related to executive session
X. Adjournment