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1.
Call Meeting to Order
2.
Pledge to the United States Flag
3.
Reading of the Board Goals
4.
Adoption of the Agenda
5.
Student/Staff Presentations/Recognitions
6.
Request to Address Board Chair - Per Board Policy 01.421 and KRS 160.270 (Public Comment)
Please keep in mind the Board uses the public comment period as an opportunity to listen to citizen concerns and comments. The board will not debate issues or enter into a question-and-answer dialogue. Under Board policy, your comments are limited to 3 minutes, the Superintendent will track the time.
7.
Dialogue
7.1.
Comprehensive District Improvement Plan, J Marcum, CAO/CDIP Committee
7.2.
Revenue Projections FY 2025, Scott Burchett, District Finance Officer
8.
Reports/Communications
8.1.
Safe Schools Report - Tom Holbrook, School Safety Director
8.2.
Transportation Report - Lynn Stambough, Transportation Department Administrative Secretary
8.3.
Maintenance Report - Amanda Christian, Facilities and Operations Administrative Assistant
8.4.
Student Attendance - Month Four - Dr. Marci Prater, Director of Pupil Personnel
8.5.
Policies and Procedures for Review
Chapter 5 School Facilities;
05.21 Facilities Responsibility for School Property
05.22 Facilities Compliance w FCC Regulations
05.23 Facilities Energy Management
05.32 Facilities Public Sales on School Premises
05.33 Facilities Use of Equipment
05.4 School Facilities Safety
05.41 School Facilities Fire Drills
05.411 Facilities Building Lockdowns
05.42 School Facilities Severe Weather Tornado Drills
05.43 Facilities Bomb Threats
05.45 Facilities Crowd Control
05.47 Facilities Earthquakes
05.48 Facilities Weapons
05.5 School Facilities Security
05.52 Facilities Unauthorized Vehicles
8.6.
Follow-up
8.7.
Board Member Follow-Up
9.
Action Items
9.1.
Review Superintendent's recommendation to adopt dates of Regular Board meetings, time of meetings, location of meetings for 2024, as listed and make available to the public per KRS 61.820 (See Attachment);
9.2.
Review recommendation from Superintendent Boblett to approve the commissioning fee proposal in the amount of Thirty-Six Thousand Four Hundred and Eighty Dollars ($36,480.00) for the Boyd County Career and Technical Center from Facility Commissioning Group; (See Attachments)
9.3.
Review recommendation from Superintendent Boblett to approve a proposal from Synergy Test and Balance for the cost of performing Test and Balance (TAB) Services for equipment used on the Boyd County Career and Technical Center construction project in the amount of Sixteen Thousand Nine Hundred and Sixty-five Dollars ($16,965.00) for the TAB Base Bid as well as a Nine Hundred Dollars ($900.00) for a Duct Leakage Test per Trip Cost; (See Attachments)
9.4.
Review the request from Cindy Pontier, Chief Information Officer, to send Requests for Proposals (RFPs) and accept bids for the renovation, replacement, and upgrade of wired and/or wireless data networks at Cannonsburg Elementary, Catlettsburg Elementary, Summit Elementary, Ponderosa Elementary, Boyd County Central, BCMS and BCHS to vendors with state awarded contracts; (See Attachments)
9.5.
Review Superintendent's recommendation to approve the District Comprehensive Improvement Plan as presented by Janice Marcum, Chief Academic Officer;
9.6.
Review Superintendent's recommendation to pay a one-time supplemental stipend in the amount of $300 to all active contract employees (including part-time, full-time and retirees) hired prior to December 1, 2023. Retirees will be ineligible if this payment would cause them to exceed their Daily Wage Threshhold (DWT). No substitutes, including retired substitutes, would be eligible for this stipend. Payment for this stipend will be sent via direct deposit on December 22, 2023. Active shall mean still employed as of December 19, 2023; (See Attachements)
9.7.
Review Superintendent's recommendation to approve first reading of Kentucky School Board Association Policy 04.32 draft revision to denote that the model procurement plan for Food Services is different from the district plan and is determined by the superintendent; (See Attachments)
9.8.
Review Superintendent's recommendation to approve first reading of Kentucky School Board Association Policy 07.13 draft revision to denote that the model procurement plan for Food Service is different from the district plan and is determined by the superintendent; (See Attachments)
9.9.
Review a 2024-2025 School Calendar per Board Policy 08.3. One calendar was presented for discussion at the November Board meeting by Marci Prater, DPP and the Calendar Committee. This subsequent discussion will be to adopt the calendar presented by the committee; (See Attachments)
9.10.
Review request from Dara'Su Williams, Special Education Director, to approve a shortened school week for Student #1, Grade 14 student at Boyd County High School, in accordance with appropriate documentation and per requirement of Kentucky Department of Education procedures; (See Attachments)
9.11.
Review recommendation from Ben Fritz, Principal at Boyd County High School, to approve a Building and Grounds Usage Request from Bluegrass Volleyball Academy to use the BCHS gym on Wednesdays from 6:00pm - 8:00pm beginning on December 20, 2023 and ending on June 19, 2024; (See Attachments)
10.
Consent Items
10.1.
Consider Financial Report - Scott Burchett, District Finance Director
10.2.
Consider Payment of Bills - Corey Withrow, District Accounts Payable Director
10.3.
Consider Minutes of a regular board meeting of November 28, 2023
10.4.
Pursuant to Board Policy 02.423, Consider minutes of the School Based Decision Making Councils as listed below:
Boyd County High School December 11, 2023 SBDM Reports;
Boyd County Middle School December 11, 2023 SBDM Reports;
Cannonsburg Elementary December 11, 2023 SBDM Report;
Catlettsburg Elementary December 13, 2023 SBDM Reports;
Ponderosa Elementary November 14, 2023 SBDM Reports
10.5.
Consider recommendation from Jana Osborne, Principal at Catlettsburg Elementary, to approve a fundraising request for the Safety Patrol to host a Craft Fair and Food Truck on December 9, 2023 to raise funds for the end of year School Safety Patrol trip; (See Attachments)
10.6.
Consider recommendation from Jana Osborne, Principal at Catlettsburg Elementary, to approve a fundraising request for a Valentine Day's dance on February 9, 2024 to raise funds for the safety patrol end of year trip; (See Attachments)
11.
Acknowledge Personnel Actions by Chairperson
12.
Focus of Business/Topics for Next Meeting - January 23, 2024 at 6:00pm at BCHS
12.1.
Report - Draft Budget Plan - Scott Burchett, District Finance Director
12.2.
Report - Food Services Annual Report - Lani Thacker, Food Services Director
13.
Adjourn
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