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1.
Call Meeting to Order
2.
Pledge to the United States Flag
3.
Reading of the Board Goals
4.
Adoption of the Agenda
5.
Student/Staff Presentations/Recognitions
5.1.
Superintendent Boblett and Assistant Superintendent Spade will recognize Joshua Summers, a sophomore at Boyd County High School, for assisting a bus driver after a minor accident on the afternoon bus route;
6.
Request to Address Board Chair - Per Board Policy 01.421 and KRS 160.270 (Public Comment)
Please keep in mind the Board uses the public comment period as an opportunity to listen to citizen concerns and comments. The board will not debate issues or enter into a question-and-answer dialogue. Under Board policy, your comments are limited to 3 minutes, the Superintendent will track the time.
7.
Dialogue
7.1.
Independent Auditors Annual Financial Audit- Steve Roberson, Kelley Galloway Smith Goolsby PSC
7.2.
2024-2025 School Calendar Proposals, Calendar A; Marci Prater, DPP/Calendar Committee
Pursuant to Board Policy 08.3, School Calendar, the Board must hold two meetings: (1) conduct hearing and discussion of recommendations from the Superintendent and Calendar Committee. (2) a subsequent meeting that includes adoption of the calendar;
7.3.
Advance Placement Scores and Program - Ben Fritz, Principal at Boyd County High School;
7.4.
Cannonsburg Elementary and Boyd County Career and Technical Center Construction Project Updates-Trace Creek Construction representative
8.
Reports/Communications
8.1.
Safe Schools Report - Tom Holbrook, Safe School Director
8.2.
Transportation Report - Lynn Stambough, Transportation Administrative Secretary
8.3.
Maintenance Report - Amanda Christian, Maintenance Administrative Assistant
8.4.
Student Attendance - Month Three - Dr. Marci Prater, Director of Pupil Personnel
8.5.
Independent Auditors Fiscal Year Report - Scott Burchett, District Finance Director
8.6.
KSA Spring 2023 Results - Janice Marcum, District Chief Academic Officer
8.7.
Policies and Procedures for Review:
Chapter 4, Fiscal Management:
04.31 Authority to Encumber and Expenditures;
04.31114 District Petty Cash;
04.312 School Activity Funds;
04.3122 Internal Petty Cash;
04.61 Gifts and Grants;
04.7 Inventories;
04.8 Disposal of School Property;(See Attachments)
8.8.
Follow-up
8.9.
Board Member Follow-Up
9.
Action Items
9.1.
Review and approve the 2023 Financial Independent Audit Report as presented by Steve Roberson, Kelley Galloway Smith Goolsby, PSC; (See Attachments)
9.2.
Review Superintendent's recommendation to approve the Request from Letitia Rudie, Summit Elementary, for the school safety patrol of Cannonsburg Elementary, Catlettsburg Elementary and Summit Elementary to travel to Virginia from April 17 through 21, 2024 for an end of year trip; (See Attachments)
9.3.
Review recommendation of Letitia Rudie, Summit Elementary School Safety Patrol sponsor, to approve a Five Hundred dollar ($500) student fee for safety patrol members at Cannonsburg, Catlettsburg and Summit Elementary to pay for the Boyd County Safety Patrol trip; (See Attachment)
9.4.
Review request from Dara'Su Williams, Special Education Director, to approve a shortened school week for Student #1, 11th Grade student at Boyd County High School, in accordance with appropriate documentation and per requirement of Kentucky Department of Education procedures; (See Attachments)
9.5.
Review request from Dara'Su Williams, Special Education Director, to approve a shortened school week for Student #2, Kindergarten student at Ponderosa Elementary, in accordance with appropriate documentation and per requirement of Kentucky Department of Education procedures; (See Attachments)
9.6.
Review request from Dara'Su Williams, Special Education Director, to approve a shortened school week for Student #3, Kindergarten student at Ponderosa Elementary, in accordance with appropriate documentation and per requirement of Kentucky Department of Education procedures; (See Attachments)
9.7.
Review request from Dara'Su Williams, Special Education Director, to approve a shortened school week for Student #4, 5th Grade student at Cannonsburg Elementary, in accordance with appropriate documentation and per requirement of Kentucky Department of Education procedures; (See Attachments)
9.8.
Review request from Dara'Su Williams, Special Education Director, to approve a shortened school week for Student #5, Kindergarten student at Catlettsburg Elementary, in accordance with appropriate documentation and per requirement of Kentucky Department of Education procedures; (See Attachments)
9.9.
Review recommendation from Ben Fritz, Principal at Boyd County High School, to approve a request from Dexter and Rachel Chapman to use the commons area and gym for a birthday party on December 10, 2023 from 4:00pm - 8:00pm; (See Attachments)
9.10.
Review recommendation from Bob Higginbotham, Director of Maintenance and Facilities to approve awarding the New Uniform Contract to Cintas for Maintenance, Custodial, and Transportation Mechanics. We are currently using UniFirst at a cost of $550.00 per week; (See Attachment)
10.
Consent Items
10.1.
Consider Financial Report - Scott Burchett, District Finance Director
10.2.
Consider Payment of Bills - Corey Withrow, District Accounts Payable Director
10.3.
Consider Minutes of a regular board meeting of October 24, 2023 and November 14, 2023 SBDM Council Dialogue;
10.4.
Pursuant to Board Policy 02.423, Consider minutes of the School Based Decision Making Councils as listed below:
Boyd County High School November 13, 2023 Regular Meeting;
Boyd County Early Childhood Academy September 26, 2023 Regular Meeting;
Boyd County Early Childhood Academy October 24, 2023 Regular Meeting;
Boyd County Middle School November 13, 2023 Regular Meeting;
Cannonsburg Elementary November 13, 2023 Regular Meeting;
Cannonsburg Elementary October 9, 2023 Regular Meeting(Amended reports);
11.
Acknowledge Personnel Actions by Chairperson
12.
Focus of Business/Topics for Next Meeting
12.1.
Dialogue Item - Comprehensive District Improvement Plan - Janice Marcum, CAO/CDIP Committee
12.2.
Dialogue Item - Revenue Projections FY 2025, Scott Burchett, District Finance Officer and Independent Auditors' Report
13.
Adjourn
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