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1.
Call Meeting to Order
2.
Pledge to the United States Flag was led by the 5th Grade Summit Elementary STLP Team, Math Cats; Carson Holbrook, Eli Slone, Ben Smith, Declan Ward and Connor York.
3.
Reading of the Board Goals
4.
Adoption of the Agenda
5.
Student/Staff Presentations/Recognitions
5.1.
Superintendent Boblett recognized and presented Certificates to Carson Holbrook, Eli Slone, Ben Smith, Declan Ward and Connor York, Summit Elementary STLP Team, Math Cats, State Champions in the Best Grade K-5 Project Showcase category, and Coach, Letitia Rudie.
STLP (Student Technology Leadership Program) is a project-based learning experience that empowers students to learn through the creation and execution of a student led project that addresses student or community needs. This team, the Math Cats, took their interest in coding games to create over a dozen games using the Scratch coding website to help students learn math.
This statewide event has showcases, digital products, and robotics challenges that drew nearly 14,000 students to Rupp Arena to compete and this team competed in the K-5 project showcase category against hundreds of elementary students. These students took true ownership of this project, displayed an amazing work ethic, and honed 21st century skills of collaboration, communication, creativity, and critical thinking. Winning the state championship is a major accomplishment.
They will be representing Boyd County on a national stage this summer. As state champions, they have been invited to the ISTE conference in Philadelphia, Pennsylvania to present their project.
5.2.
Superintendent Boblett and Matt Spade recognized and presented Certificates to the following recipients of the Campbellsville University Excellence in Teaching Award: Cannonsburg Elementary, Melanie Kelley, Elementary Recipient; Boyd County Middle, Christy Reliford, Middle School Recipient and Boyd County High, Marquita Welsh, High School Recipient. The recipients will be recognized May 13th by Campbellsville University at an awards luncheon;
6.
Request to Address Board Chair -
Please keep in mind the Board uses the public comment period as an opportunity to listen to citizen concerns and comments. The board will not debate issues or enter into a question-and-answer dialogue. Under Board policy, your comments are limited to 3 minutes, Mr. Boblett will track the time.
6.1.
Amanda Hamilton, Boyd County High, Teacher
**Ms. Hamilton notified us she is unable to attend tonight's meeting.
7.
Dialogue
7.1.
Commander Bernard Potts, BCHS, NJROTC
7.2.
Avery Colyer, CMTA, Inc.- Presentation of Guaranteed Energy Savings Contract
7.3.
Student Code of Conduct Booklet Final Copy FY 2023-2024 - Dara'Su Williams, Safe Schools Co-Director
7.4.
Individuals with Disabilities Education Act, (IDEA), Part B - Dara'Su Williams, Special Education Director
7.5.
Site-Based Decision-Making (SBDM) Councils Final Allocations FY 2023-2024, Scott Burchett, District Finance Director
7.6.
Read to Succeed Act – District’s plan to address changes - Janice Marcum, Chief Academic Officer
7.7.
Elementary Math Program , Grades K-5 – Adoption of the program - Janice Marcum, Chief Academic Officer
8.
Reports/Communications
8.1.
Safe Schools Report - March 2023 Pete Fraley
8.2.
Transportation Report - March 2023 Lynn Stambough
Extra Runs Report
Transportation Monthly Report
8.3.
Maintenance Report - March 2023 A Christian
8.4.
Student Attendance - Month
8.5.
Kentucky Education Technology Systems (KETS) 2nd Offer of Assistance - FYI
FY 2023 offer is $25,204.23, matched equally by the Board. This funding is for education technology.
Action Item 9.6 on the Agenda
8.6.
Policies and Procedures for Review -
Chapter 9, Students:
09.13 Equal Educational Opportunities, 09.121 Entrance Age, 09.123 Absences and Excuses, 09.2 Student Welfare and Wellness, 09.22 Student Health and Safety, 09.221 Supervision of Students, 09.226 Conduct on School Bus, 09.2211 Employee Reports of Criminal Activity, 09.42 Student Conduct
8.7.
Boyd County Head Start Refunding Application Documentation - FYI - Stephanie Lyons, Director
8.8.
Amended Current 2022-2023 School Calendar, Dr. Marci Prater, DPP
8.9.
Due to the closing of Ramey-Estep High School and Pursuant to KRS 161.760(2), Superintendent Boblett will transfer all certified contracts of those employees assigned to Ramey-Estep High School to Boyd County Central for the remainder of the 2022-2023 school year;
8.10.
Follow-up
8.11.
Board Member Follow-Up
9.
Action Items
9.1.
Review Superintendent's recommendation to approve and execute the Guaranteed Energy Savings Contract with CMTA, Inc. at a project cost of Eight Million Nine Hundred Seventy-Nine Thousand Sixty-Three Dollars ($8,979,063); (See Attachment)
9.2.
Review Superintendent’s recommendation to approve BG-1 in the amount of Nine Million Two Hundred Thirty-Five Thousand Dollars ($9,235,000) for the BG23-259 Guaranteed Energy Savings Contract and submit to the Kentucky Department of Education; (See Attachment)
9.3.
Review and approve adoption of Resolution authorizing the Boyd County Schools Finance Corporation to issue energy conservation revenue bonds;
9.4.
Boyd County Schools District Finance Corporation Meeting:
The purpose of this meeting is to consider adopting a Resolution authorizing the issuance of energy conservation revenue bonds for school building purposes;
9.4.1.
Motion to recess the Board of Education meeting and convene the Boyd County Schools District Finance Corporation meeting;
9.4.2.
Call to Order and Confirmation of Officers of the Boyd County Schools District Finance Corporation as follows
Board Chairperson as President,
Board Vice Chairperson as Vice President,
Superintendent as Secretary,
Board Treasurer as Treasurer;
9.4.3.
Roll Call of Officers:
Linda Day, President/
Randall Stapleton, Jr., Vice President/
Bill Boblett, Secretary/
Scott Burchett, Treasurer
9.4.4.
Adoption of Agenda for the Boyd County Schools District Finance Corporation meeting
9.4.5.
Approve Superintendent's recommendation to adopt A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BOYD COUNTY SCHOOL DISTRICT FINANCE CORPORATION, RELATING TO AND PROVIDING FOR THE ISSUANCE OF $9,235,000 PRINCIPAL AMOUNT (WHICH MAY BE INCREASED OR DECREASED BY THE AMOUNT OF $925,000) OF ENERGY CONSERVATION REVENUE BONDS, SERIES 2023 IN ACCORDANCE WITH SECTIONS 162.120 THROUGH 162.300 AND 162.385 OF THE KENTUCKY REVISED STATUTES TO PROVIDE FUNDS FOR SCHOOL BUILDING PURPOSES, PROVIDING AND DETERMINING THE DUTY OF SAID CORPORATION IN CONNECTION WITH THE OPERATION OF THE SCHOOL PROPERTY, THE CREATION OF FUNDS SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID REVENUE BONDS AS AND WHEN THEY MATURE, THE CREATION OF ADEQUATE MAINTENANCE AND INSURANCE FUNDS; AND AUTHORIZING THE EXECUTION OF A LEASE AND OTHER INSTRUMENTS WITH RESPECT TO SUCH FOREGOING PROPERTY WITH THE BOARD OF EDUCATION OF THE BOYD COUNTY SCHOOL DISTRICT;
9.4.6.
Motion to adjourn Boyd County Schools District Finance Corporation Meeting and reconvene Regular meeting;
9.5.
Review Board Policy No. 09.224 draft change, Students: Emergency Medical Treatment, to include maintaining an Opioid Antagonist in the school district; This constitutes the second reading (See Draft Attachment)
9.6.
Review Superintendent's recommendation to approve the revised Board Policy 08.136, Curriculum and Instruction: Summer School, as presented by Kentucky School Boards Association (KSBA). This is the first reading; (See Attachment)
9.7.
Review Superintendent's recommendation to accept the 2023 Kentucky Education Technology System (KETS) Offer of Assistance from the School Facilities Construction Commission (SFCC) in the amount of Twenty-Five Thousand Two Hundred Four Dollars and Twenty-Three cents ($25,204.23) and to follow the statues and regulations of the SFCC and the Kentucky Department of Education governing the Education Technology Funding Program; (See Attachments)
9.8.
Review Superintendent's recommendation to approve the Memorandum of Understanding between Eastern Kentucky University (EKU) and Boyd County Public Schools to formalize Boyd County Public Schools participation in the EKU Advantage Program which shall provide a pathway to educational advancement for Boyd County Public Schools employees, entered into upon approval by the Board of Education and effective for a three-year period beginning May 1, 2023 and thereafter, shall automatically renew every third May 1 for an additional three-year period, unless and until terminated in accordance with the terms established in this Memorandum of Understanding ; (See Attachment)
9.9.
Review Superintendent's recommendation to approve the Application for Adjunct Instructor Certificate for Tabatha Smith Selvage, Sports Medicine, at Boyd County High School for school year 2023-2024; (See Attachment)
9.10.
Review request from Matt Spade, District Personnel Administrator, to approve the use of emergency certified substitute teachers during the 2023-2024 school year; (See Attachment)
9.11.
Review the Independent Auditor's Contract to provide a school district audit in compliance with KRS 156.255, 156.265, 156.275, 156.285, 156.295, and 156.480. This agreement is entered into between the Boyd County Board of Education (BOARD), and Kelley, Galloway, Smith, Goolsby, PSC, (ACCOUNTANT), who is a Certified Public Accountant or a Public Accountant registered with the Kentucky State Board of Accountancy. The term of this agreement shall be from July 1, 2023 through June 30, 2024, unless terminated under the provisions hereof, being in the amount of Nineteen Thousand Four Hundred Dollars ($19,400); (See Attachments)
9.12.
Review and consider request from Brian Eerenberg, Principal, Ponderosa Elementary, for the Safety Patrol students and chaperones to travel to Great Wolfe Lodge, Mason, Ohio by charter bus Wednesday, May 17, 2023; (See Attachments)
9.13.
Review and consider request from Sandra James, Teacher, Ponderosa Elementary, for the Fifth (5th) grade students and chaperones to travel to Kings Island, Mason, Ohio by charter bus Tuesday, May 23, 2023 as their end-of-the year trip; (See Attachment)
9.14.
Review Request from Penny Preece, Katie McGlone and Mary Beth Vance, Teachers, Cannnonsburg Elementary for approval of 5th grade students and chaperones to travel to Kings Island, Mason, Ohio with charter bus company, Olympus Car and Coach, Knoxville, Tennessee May 19, 2023; (See Attachment)
10.
Consent Items
10.1.
Consider Financial Report March 2023 S Burchett
10.2.
Consider Payment of Bills - April 2023
10.3.
Consider Special Board Meeting Minutes of March 14, 2023, Sherman-Carter-Barnhart Architects Construction and Renovation Document considered for approval; (See Attachment)
10.4.
Consider Regular Board Meeting Minutes of March 14, 2023, Board Dialogue with Boyd County High and Boyd County Middle Site-Based Decision-Making Councils and Boyd County Central and Ramey-Estep High Principal, Paul McKenzie; (See Attachment)
10.5.
Consider Minutes of a regular board meeting of March 28, 2023
(See Attachment)
10.6.
Pursuant to Board Policy 02.423, Consider minutes of the School Based Decision Making Councils as listed below:
Boyd County High April 10 2023
Boyd County Middle March 13 2023
Cannonsbug Elementary April 10 2023
Catlettsburg Elementary April 19 2023
10.7.
Review Request from Susan Kenser, Boyd County Early Childhood Academy, to approve the End-of-Year Celebration for students and parents to be held at the school May 5, 2023 from 8:30 a.m. to 11:30 a.m.; (See Attachments) (UPDATE 4/24/2023: Parents/Guardians will not be invited this year)
10.8.
Review Request from Dara'Su Williams, Special Education Director, to approve a sixty-month (60) lease with Superior Office Service, Inc. for a Canon Color Advance DX 3826I Copier for One Hundred Eleven Dollars ($111.00) a month for a total purchase price of Four Thousand Six Hundred Ninety-Five Dollars ($4,695.00) beginning July 1, 2023; (See Attachments)
10.9.
Review Request from Megan Justice, Teacher, Cannonsburg Elementary to surplus textbooks no longer used per attached listing; (See Attachment)
10.10.
Review Building Usage Request from Dale Jones, Nondenominational Followers of Christ, Ashland, Kentucky to use Summit Elementary cafeteria May 7, 2023 for an annual special church service; (See Attachments)
11.
Acknowledge Personnel Actions by Chairperson - April 2023
Board Chair will acknowledge personnel actions and call for comments or questions
12.
Focus of Business/Topics for Next Meeting
12.1.
Special Board of Education meeting, May 9, 2023, District Office Annex, 5:00 p.m.. This is to review and discuss a Working Budget FY 2023-2024.
12.2.
Next Regular Board of Education Meeting, May 23, 2023, 6:00 p.m., Boyd County High
12.3.
Policies and Procedures Update, KSBA Draft, 1st Reading - Matt Spade, Policy and Procedures Coordinator
12.4.
Tentative Working Budget FY 2023-2024, Scott Burchett, District Finance Director
12.5.
Review Insurance Coverage - Scott Burchett, District Finance Director
12.6.
Schedule Special Meeting (Closed Session) for Superintendent Evaluation in June - Board Chair/Superintendent
13.
Move into Closed Session, pursuant to KRS 61.810(l)(f), for the purpose of conducting a student disciplinary hearing;
14.
Result of Closed Session
15.
Adjourn Closed Session and Return to the Regular meeting
16.
Adjourn
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