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1.
Call to Order
The meeting was called to order by Chairperson Larry Muse. Also present were Allen Clark, Interim Superintendent and Gordon Germain, Board Counsel.
2.
Public Comments
Kevin Jones, Chairperson of the Superintendent Search Screening Committee, expressed his appreciation of the extra time allowed by the Board to screen fifteen (15) Superintendent applications. Mr. Jones read the job description posted by Kentucky School Boards Association (KSBA) for the audience and Board to hear. Mr. Jones also reported three (3) applicants stood out and were recommended to the Board to continue through the interview process.
A community member stood up and expressed his appreciation of the Screening Committee's work and complimented them on a job well done.
3.
Recognition
none
4.
Superintendent's Report and Instructional Issues
Wayne Roberts
A schedule of Open House/School Orientations and School Supply lists are attached.
We received a refund check from our Unemployment Fund through KSBA for $23,459.48.
Interim Superintendent Allen Clark distributed a list of upcoming Student Orientation dates and School Supply lists to Board Members. He reminded Board Members the first day for students is August 16, 2023.
Mr. Clark also reported a refund check in the amount of $23,459.48 from our Unemployment Fund through KSBA.
5.
Walker Early Learning Center Renovation Project (BG21-328)
5.A.
Approval of the Construction Documents Package for the Walker Early Learning Center Renovation Project
These are condensed Construction Documents. The full file is 200+ pages.
Approval of the Construction Documents Package for the Walker Early Learning Center Renovation Project
Order #1 - Motion Passed: Approval of the Construction Documents Package for the Walker Early Learning Center Renovation Project passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 1.
5.B.
Approval of a BG-2 for the Walker Early Learning Center Renovation Project
Approval of a BG-2 for the Walker Early Learning Center Renovation Project
Order #2 - Motion Passed: Approval of a BG-2 for the Walker Early Learning Center Renovation Project passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 2.
5.C.
Approval of a BG-3 for the Walker Early Learning Center Renovation Project
Approval of a BG-3 for the Walker Early Learning Center Renovation Project
Order #3 - Motion Passed: Approval of a BG-3 for the Walker Early Learning Center Renovation Project passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 3.
5.D.
Approval of the Crime Prevention Through Environmental Design (CPTED) Survey for the Walker Early Learning Center Renovation Project
Approval of the Crime Prevention Through Environmental Design (CPTED) Survey for the Walker Early Learning Center Renovation Project
Order #4 - Motion Passed: Approval of the Crime Prevention Through Environmental Design (CPTED) Survey for the Walker Early Learning Center Renovation Project passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 4.
6.
WCHS Gym Indoor Air Quality Improvement Project (BG22-222)
6.A.
Approval of Pay Request # 6 for the WCHS Gym Indoor Air Quality Improvement Project in the Amount of $819,692.15
Approval of Pay Request # 6 for the WCHS Gym Indoor Air Quality Improvement Project in the Amount of $819,692.15
Order #5 - Motion Passed: Approval of Pay Request # 6 for the WCHS Gym Indoor Air Quality Improvement Project in the Amount of $819,692.15 passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 5.
6.B.
Approval of Change Order # 1-1 in Relation to the WCHS Gym Indoor Air Quality Improvement Project
Demolition and removal of existing plaster ceilings and associated structural support framings to allow for the installation of the new HVAC units, ceiling tiles and lay-in lighting
Approval of Change Order #1-1 in Relation to the WCHS Gym Indoor Air Quality Improvement Project
Order #6 - Motion Passed: Approval of Change Order #1-1 in Relation to the WCHS Gym Indoor Air Quality Improvement Project passed with a motion by Mr. Jarrod Criswell and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 6.
6.C.
Approval of an Invoice in the Amount of $16,069.00 to GRW Engineering for Professional Services Relating to the WCHS Gym Indoor Air Quality Improvement Project
Approval of an invoice in the amount of $16,069.00 to GRW Engineering for professional services relating to the WCHS Gym Indoor Air Quality Improvement Project
Order #7 - Motion Passed: Approval of an invoice in the amount of $16,069.00 to GRW Engineering for professional services relating to the WCHS Gym Indoor Air Quality Improvement Project passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 7.
6.D.
Approval of a Revised BG-1 for the WCHS Gym Indoor Air Quality Improvement Project
Just changing funds from ESSER II to ESSER III or vice-versa.
Approval of a revised BG-1 for the WCHS Gym Indoor Air Quality Improvement Project
Order #8 - Motion Passed: Approval of a revised BG-1 for the WCHS Gym Indoor Air Quality Improvement Project passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 8.
7.
Bell Elementary HVAC Renovation Project (BG23-333)
7.A.
Approval of a Revised BG-1 for the Bell Elementary HVAC Renovation Project
Just changing funds from ESSER II to ESSER III or vice-versa.
Approval of a revised BG-1 for the Bell Elementary HVAC Renovation Project
Order #9 - Motion Passed: Approval of a revised BG-1 for the Bell Elementary HVAC Renovation Project passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 9.
7.B.
Approval of a BG-2 for the Bell Elementary HVAC Renovation Project
Approval of a BG-2 for the Bell Elementary HVAC Renovation Project
Order #10 - Motion Passed: Approval of a BG-2 for the Bell Elementary HVAC Renovation Project passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 10.
7.C.
Approval of a BG-3 for the Bell Elementary HVAC Renovation Project
Approval of a BG-3 for the Bell Elementary HVAC Renovation Project
Order #11 - Motion Passed: Approval of a BG-3 for the Bell Elementary HVAC Renovation Project passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 11.
7.D.
Approval of the Crime Prevention Through Environmental Design (CPTED) Survey for the Bell Elementary HVAC Renovation Project
Approval of the Crime Prevention Through Environmental Design (CPTED) Survey for the Bell Elementary HVAC Renovation Project
Order #12 - Motion Passed: Approval of the Crime Prevention Through Environmental Design (CPTED) Survey for the Bell Elementary HVAC Renovation Project passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 12.
7.E.
Approval to Pay an Invoice in the Amount of $113,452.00 to GRW Engineering for Professional Services Related to the Bell Elementary HVAC Renovation Project
Approval to pay an invoice in the amount of $113,452.00 to GRW Engineering for professional services related to the Bell Elementary HVAC Renovation Project
Order #13 - Motion Passed: Approval to pay an invoice in the amount of $113,452.00 to GRW Engineering for professional services related to the Bell Elementary HVAC Renovation Project passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 13.
8.
Interviews for Superintendent Applicants
This item was not originally on the Agenda. Larry Muse made a motion to Interview the three Superintendent applicants recommended by the Superintendent Search Screening Committee plus the three other local Superintendent applicants. A second was made by Joe Hancock.
Order #14 - Motion Passed: This item was not originally on the Agenda. Larry Muse made a motion to Interview the three Superintendent applicants recommended by the Superintendent Search Screening Committee plus the three other local Superintendent applicants. A second was made by Joe Hancock. passed with a motion by Mr. Larry Muse and a second by Mr. Joe Hancock.
9.
Consent Agenda
Order #15 - Motion Passed: passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Jarrod Criswell.
9.A.
Second Reading and Approval of KSBA Policy Update # 46
A copy may be found in the Minute Abstract Files # 14.
9.B.
Approval of a Memorandum of Agreement for an Energy Manager for the 2023-2024 School Year
A copy may be found in the Minute Abstract Files # 15.
9.C.
Approval of a Contract with Timothy Nelson/MCP Orientation and Mobility Services, LLC for Orientation and Mobility Services
A copy may be found in the Minute Abstract Files # 16.
9.D.
Approval of Al a Carte Meal Prices for the 2023-2024 School Year
A copy may be found in the Minute Abstract Files # 17.
9.E.
Approval of a Facility Request for the Miss Monticello Scholarship Organization to Hold their Annual Miss Monticello Scholarship Competition at Pickrell Auditorium on November 17-18, 2023
9.F.
Approval of a Facility Request for a Fifty (50) Year Monticello Independent School Class Reunion at Monticello Elementary on July 20, 2024
9.G.
Approval of Minutes from Previous Meeting
9.H.
Approval of Claims and Wages
A copy may be found in the Minute Abstract Files # 18.
9.I.
Approval of Treasurer's Report
A copy may be found in the Minute Abstract Files # 19.
10.
Adjournment
Adjournment of the meeting
Order #16 - Motion Passed: Adjournment of the meeting passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
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