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1.
Call to Order
The meeting was called to order by Chairperson Larry Muse. Also present were Wayne Roberts, Superintendent and Gordon Germain, Board Counsel.
2.
Public Comments
Public comments began with Superintendent Screening Committee Chairperson Kevin Jones. Mr. Jones gave a review of the work the committee has done and is charged to do before their next meeting. He expressed concern on the difficultly of reviewing all Superintendent applications, cover letters, reference letters, and resumes in such a short timeline. One community member and one parent also shared their concerns about the Superintendent Search Process.
3.
Recognition
No student or staff recognition took place at the Board Meeting. However, Superintendent Roberts invited all Board Members to a retirement reception on Tuesday, June 20, 2023 between the hours of 4:30 and 6:00 PM to honor all retirees. The district has fifteen (15) retirees this year consisting of eight (8) certified staff and seven (7) classified staff.
4.
Superintendent's Report and Instructional Issues
Wayne Roberts
Superintendent Roberts began by reminding Board members the Superintendent Screening Committee is scheduled to hold their second meeting tomorrow, June 20, 2023 at 6:00 PM.
He then gave Board Members an update on the new Food Truck. It has been on the road in Wayne County for two weeks and it's already provided more meals during these two weeks than it did all summer last year (approximately 2000 meals). Our Food Service department has also partnered with KDE’s Summer Boost Program which is a math & literacy initiative. KDE has given us books, bookmarks, and workbooks to give out to students with meals to attempt to avoid the summer slide.
Superintendent Roberts concluded by updating the Board on staffing. He reported the majority of our teacher vacancies have already been filled. He noted the number and quality of applicants appear to be improving over the last couple of years.
5.
Approval of the District Facilities Plan Public Hearing Report as Prepared by Justin Alley, the Board Appointed Public Hearing Officer
Approval of the District Facilities Plan Public Hearing Report as prepared by Justin Alley, the Board appointed Public Hearing Officer
Order #134 - Motion Passed: Approval of the District Facilities Plan Public Hearing Report as prepared by Justin Alley, the Board appointed Public Hearing Officer passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 152.
6.
Approval of the Final Wayne County School District Facility Plan as Approved by the Local Planning Committee and Brought Before Public Hearing
Approval of the final Wayne County School District Facility Plan as approved by the Local Planning Committee and brought before Public Hearing
Order #135 - Motion Passed: Approval of the final Wayne County School District Facility Plan as approved by the Local Planning Committee and brought before Public Hearing passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 153.
7.
Approval to Pay an Invoice to DECO Architects in the Amount of $31,139.60 for Professional Services in Relation to the WC District Facility Plan
DECO only charged the KDE standard rate of .05/SF. They did NOT charge for facilitation or additional services.
Approval to pay an invoice to DECO Architects in the amount of $31,139.60 for professional services in relation to the WC District Facility Plan
Order #136 - Motion Passed: Approval to pay an invoice to DECO Architects in the amount of $31,139.60 for professional services in relation to the WC District Facility Plan passed with a motion by Mr. Jarrod Criswell and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 154.
8.
Approval of the Sale of AJ Lloyd Middle School (approximately 4.71 acres of land lying on waters of Elk Creek) to the City of Monticello
Approval of the Sale of AJ Lloyd Middle School (approximately 4.71 acres of land lying on waters of Elk Creek) to the City of Monticello
Order #137 - Motion Passed: Approval of the Sale of AJ Lloyd Middle School (approximately 4.71 acres of land lying on waters of Elk Creek) to the City of Monticello passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 155.
9.
Approval of a Capital Funds Request in the Amount of $55,261.25 to Purchase Door Control Software
Approval of a Capital Funds Request in the amount of $55,261.25 to purchase door control software
Order #138 - Motion Passed: Approval of a Capital Funds Request in the amount of $55,261.25 to purchase door control software passed with a motion by Mr. Larry Muse and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 156.
10.
Approval to Pay an Invoice to DECO Architects in the Amount of $146,966.80 for Professional Services Related to the Walker Early Learning Center Renovation Project (BG21-328)
Approval to pay an invoice to DECO Architects in the amount of $146,966.80 for professional services related to the Walker Early Learning Center Renovation Project (BG21-328)
Order #139 - Motion Passed: Approval to pay an invoice to DECO Architects in the amount of $146,966.80 for professional services related to the Walker Early Learning Center Renovation Project (BG21-328) passed with a motion by Mr. Jarrod Criswell and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 157.
11.
WCHS Gym Indoor Air Quality Improvement Project (BG 22-222)
11.A.
Approval of Pay Request #5 for the WCHS Gym Indoor Air Quality Improvement Project (BG22-222) in the Amount of $394,417.16
Approval of Pay Request #5 for the WCHS Gym Indoor Air Quality Improvement Project (BG22-222) in the amount of $394,417.16
Order #140 - Motion Passed: Approval of Pay Request #5 for the WCHS Gym Indoor Air Quality Improvement Project (BG22-222) in the amount of $394,417.16 passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 158.
11.B.
Approval to Pay an Invoice from Facility Commissioning Group, Inc. in the Amount of $2,268.00 for Professional Services Relating to the WCHS Gym Indoor Air Quality Improvement Project
Approval to pay an invoice from Facility Commissioning Group, Inc. in the amount of $2,268.00 for professional services relating to the WCHS Gym Indoor Air Quality Improvement Project
Order #141 - Motion Passed: Approval to pay an invoice from Facility Commissioning Group, Inc. in the amount of $2,268.00 for professional services relating to the WCHS Gym Indoor Air Quality Improvement Project passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 159.
12.
Approval of Construction Documents for the Bell Elementary HVAC Renovation Project (BG23-333)
Approval of Construction Documents for the Bell Elementary HVAC Renovation Project (BG23-333)
Order #142 - Motion Passed: Approval of Construction Documents for the Bell Elementary HVAC Renovation Project (BG23-333) passed with a motion by Mr. Larry Muse and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 160.
13.
Approval to Pay an Invoice to GRW in the Amount of $22,690.40 for Professional Services Related to the Bell Elementary HVAC Renovation Project (BG23-333)
Approval to pay an invoice to GRW in the amount of $22,690.40 for professional services related to the Bell Elementary HVAC Renovation Project (BG23-333)
Order #143 - Motion Passed: Approval to pay an invoice to GRW in the amount of $22,690.40 for professional services related to the Bell Elementary HVAC Renovation Project (BG23-333) passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 161.
14.
Approval to Hire an Architect/Engineer for the Bell Elementary Roof Replacement Project (BG23-496)
Only one letter of interest was received. (DECO Architects)
Approval to hire DECO Architects as the architect/engineer for the Bell Elementary Roof Replacement Project (BG23-496)
Order #144 - Motion Passed: Approval to hire DECO Architects as the architect/engineer for the Bell Elementary Roof Replacement Project (BG23-496) passed with a motion by Mr. Larry Muse and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 162.
15.
Approval to Renew a Contract with SMART Systems for Sanitation Services and Cleaning Supplies Program
Approval to renew a contract with SMART Systems for sanitation services and cleaning supplies program
Order #145 - Motion Passed: Approval to renew a Ccntract with SMART Systems for sanitation services and cleaning supplies program passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 163.
16.
Consent Agenda
Order #146 - Motion Passed: passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
16.A.
Approval of the First Reading of KSBA Policy Update # 46
A copy may be found in the Minute Abstract Files # 164.
16.B.
Emergency Reading and Approval of Policy 08.113/Graduation Requirements and the New 08.23/"Harmful to Minors" Complaint Resolution Process
Due 7/1/2023
16.C.
Reading and Approval of KSBA Procedure Update # 27
A copy may be found in the Minute Abstract Files # 165.
16.D.
Approval of the District Funding Assurances for the Kentucky Department of Education
A copy may be found in the Minute Abstract Files # 166.
16.E.
Approval of the Assignment of Admissions and Release Committee (ARC) and 504 Chairs for Each School
A copy may be found in the Minute Abstract Files # 167.
16.F.
Approval of Proportionate Share of Federal Funds for Private School IDEA-B Services for the 2023-2024 School Year
A copy may be found in the Minute Abstract Files # 168.
16.G.
Approval of Applications for Emergency Certifications for Approximately Sixty (60) Substitute Teachers for the 2023-2024 School Year
16.H.
Approval of Contracts with Angela Broyles and Chris Lovelace for Psychological Evaluations
A copy may be found in the Minute Abstract Files # 169.
16.I.
Approval of an Extended Medical Leave for Amie McWhorter for the 2023-2024 School Year
A copy may be found in the Minute Abstract Files # 169.
16.J.
Approval of Minutes from Previous Meeting
16.K.
Approval of Claims and Wages
A copy may be found in the Minute Abstract Files # 171.
16.L.
Approval of Treasurer's Report
A copy may be found in the Minute Abstract Files # 172.
17.
Superintendent Search Timeline
Approval to give the Superintendent Screening Committee two weeks to review Superintendent applications, reference letters, cover letters, and resumes
Order #147 - Motion Passed: Approval to give the Superintendent Screening Committee two weeks to review Superintendent applications, reference letters, cover letters, and resumes passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Benton Sloan.
18.
Adjournment
Adjournment of the meeting
Order #148 - Motion Passed: Adjournment of the meeting passed with a motion by Mr. Jarrod Criswell and a second by Mrs. Melissa Upchurch.
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