1.
Call to Order
The meeting was called to order by Chairperson Larry Muse. Also present were Wayne Roberts, Superintendent and Gordon Germain, Board Counsel.
2.
Public Comments
A large crowd of parents, community members, and staff were present. Several audience members shared their concerns about the Superintendent Search Process.
3.
Recognition
The WCHS Academic Hall of Fame students are being honored this evening with a reception in the foyer of the high school at 5:30 p.m. followed by the Induction Ceremony at 6:00 p.m. in Pickrell Auditorium.
The criteria for being in the Academic Hall of Fame (Classes of 23, 24, 25):
Students meeting the following conditions after the first 7 semesters will be inducted into the Academic Hall of Fame: A cumulative grade point average of 3.75; met the ACT College Benchmarks (or their equivalent for state accountability) OR have passed 2 Dual Credit classes with a B or better grade; have maintained at least a 94% attendance rate (excluding excused absences).
In attendance: HS students Sophia Beaudoin and Elora Garner.
The WCHS Academic Hall of Fame students are being honored this evening with a reception in the foyer of the high school at 5:30 p.m. followed by the Induction Ceremony at 6:00 p.m. in Pickrell Auditorium.
Currently, students meeting the following conditions after the first seven semesters are being inducted into the Academic Hall of Fame: A cumulative grade point average of 3.75; met the ACT College Benchmarks (or their equivalent for state accountability) OR have passed two Dual Credit classes with a B or better grade; have maintained at least a 94% attendance rate (excluding excused absences).
There were two outstanding high school students recognized – Sophia Beaudoin for being accepted to both the Craft Academy and Gatton Academy and Elora Garner for making a perfect 36 ACT score.
4.
Superintendent's Report and Instructional Issues
Wayne Roberts
Once again, Superintendent Roberts shared reminders of important dates for graduating seniors:
May 21 Baccalaureate @ 6 PM
May 22 Senior Honors Night @ 6 PM
May 23 Senior Parade @ 6 PM + Last day of school for students
May 24 Last day for teachers
May 26 Graduation @ 6 PM
July 14-15 KSBA’s Summer Leadership Institute at the Marriott Griffin Gate in Lexington
Superintendent Roberts went on to update Board Members on Instructional Issues. All state assessments have been completed and Field Days are going on across campus.
5.
Update on Gear Up Program
Jessica Thrasher
Wayne County Gear Up - Google Slides
GEAR UP staff members Jessica Thrasher, Sky Cares and Andrew Coffey shared an update on the Gear Up program. A copy may be found in the Minute Abstract Files # 125.
6.
Approval of the 2023-2024 Tentative Budget
Approval of the 2023-2024 Tentative Budget
Order #110 - Motion Passed: Approval of the 2023-2024 Tentative Budget passed with a motion by Mr. Larry Muse and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 126.
7.
Approval of the 2023-2024 Salary Schedules
Approval of the 2023-2024 Salary Schedules
Order #111 - Motion Passed: Approval of the 2023-2024 Salary Schedules passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Benton Sloan.
A copy may be found in the Minute Abstract Files # 127.
8.
Approval of an Application of Waiver to Allow for Attendance-based Virtual Learning
Approval of an Application of Waiver to allow for Attendance-based Virtual Learning
Order #112 - Motion Passed: Approval of an Application of Waiver to allow for Attendance-based Virtual Learning passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 128.
9.
District Facility Plan Items
9.A.
Approval of the New 2023 District Facility Plan as Presented by the Local Planning Committee
Approval of the new 2023 District Facility Plan as presented by the Local Planning Committee
Order #113 - Motion Passed: Approval of the new 2023 District Facility Plan as presented by the Local Planning Committee passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 129.
9.B.
Approval to Request a Hearing Packet of Information from the Kentucky Department of Education
Approval to request a Hearing Packet of Information from the Kentucky Department of Education
Order #114 - Motion Passed: Approval to request a Hearing Packet of Information from the Kentucky Department of Education passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
9.C.
Appoint Someone to Serve as the Hearing Officer at the Upcoming Public Hearing to Review the New 2023 District Facility Plan
Can be anyone the board wishes to elect, does not have to be a board member or even a member of the LPC.
Approval to appoint Justin Alley, Director of Transportation and Facilities, to serve as the Hearing Officer at the upcoming Public Hearing to review the new 2023 District Facility Plan
Order #115 - Motion Passed: Approval to appoint --- to serve as the Hearing Officer at the upcoming Public Hearing to review the new 2023 District Facility Plan passed with a motion by Mr. Jarrod Criswell and a second by Mrs. Melissa Upchurch.
10.
Approval of a Revised BG1 for the Wayne County Track and Soccer Field Project (BG19-239)
Approval of a revised BG1 for the Wayne County Track and Soccer Field Project (BG19-239)
Order #116 - Motion Passed: Approval of a revised BG1 for the Wayne County Track and Soccer Field Project (BG19-239) passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Jarrod Criswell.
A copy may be found in the Minute Abstract Files # 130.
11.
Consider and Possibly Approve Bid for Soccer Lights
1st Bid – ($183,065.00) - Ephesus Sports Lighting – lead time couple months – 3 references checked, all good (Livingston Academy, Knox County Schools, Anderson County Schools)
2nd Bid – Lumenation ($268,021.51)
3rd Bid – Musco ($294,965.00)
4th Bid – LHI ($126,784.00) – Does NOT include Labor – lead time 5-6 months
Approval to purchase soccer lights from Ephesus Sports Lighting in the amount of $183,065.00
Order #117 - Motion Passed: Approval to purchase soccer lights from --- in the amount of --- passed with a motion by Mr. Jarrod Criswell and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 131.
12.
Approval of a Capital Funds Request in the Amount of $1,105,932.00
471,800.00 for Technology
519,400.00 for Athletic Field
92,232.00 for Property Insurance
22,500 for Middle School Gym Floor
That still leaves approximately 824,849 at the end of the year to ESCROW.
Approval of a Capital Funds Request in the Amount of $1,105,932.00
Order #118 - Motion Passed: Approval of a Capital Funds Request in the Amount of $1,105,932.00 passed with a motion by Mr. Jarrod Criswell and a second by Mrs. Melissa Upchurch.
13.
Approval to Pay an Invoice to Greg West Land Surveying, Inc. in the Amount of $5,000.00 for Professional Services in Relation to the Walker Early Learning Center Renovation Project (BG21-328)
Approval to pay an invoice to Greg West Land Surveying, Inc. in the amount of $5,000.00 for professional services in relation to the Walker Early Learning Center Renovation Project (BG21-328)
Order #119 - Motion Passed: Approval to pay an invoice to Greg West Land Surveying, Inc. in the amount of $5,000.00 for professional services in relation to the Walker Early Learning Center Renovation Project (BG21-328) passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 132.
14.
Approval of a Geotechnical Proposal from Solid Ground Engineering for Geotechnical Services on the Walker Early Learning Center Renovation Project (BG21-328)
Approval of a Geotechnical Proposal from Solid Ground Engineering for geotechnical services on the Walker Early Learning Center Renovation Project (BG21-328)
Order #120 - Motion Passed: Approval of a Geotechnical Proposal from Solid Ground Engineering for geotechnical services on the Walker Early Learning Center Renovation Project (BG21-328) passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Benton Sloan.
A copy may be found in the Minute Abstract Files # 133.
15.
Approval of Pay Request #4 for the Wayne County HS Gym Indoor Air Quality Improvement Project (BG22-222) in the Amount of $969,938.40
Approval of Pay Request #4 for the Wayne County HS Gym Indoor Air Quality Improvement Project (BG22-222) in the amount of $969,938.40
Order #121 - Motion Passed: Approval of Pay Request #4 for the Wayne County HS Gym Indoor Air Quality Improvement Project (BG22-222) in the amount of $969,938.40 passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 134.
16.
Approval to Pay an Invoice to Commonwealth Systems, LLC in the Amount of $1,513.27 in Relation to the Wayne County HS Gym Indoor Air Quality Improvement Project (BG22-222)
Approval to pay an invoice to Commonwealth Systems, LLC in the amount of $1,513.27 in relation to the Wayne County HS Gym Indoor Air Quality Improvement Project (BG22-222)
Order #122 - Motion Passed: Approval to pay an invoice to Commonwealth Systems, LLC in the amount of $1,513.27 in relation to the Wayne County HS Gym Indoor Air Quality Improvement Project (BG22-222) passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Benton Sloan.
A copy may be found in the Minute Abstract Files # 135.
17.
Approval of a BG1 for Bell Roof Replacement
Approval of a BG1 for Bell Roof Replacement
Order #123 - Motion Passed: Approval of a BG1 for Bell Roof Replacement passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Benton Sloan.
A copy may be found in the Minute Abstract Files # 136.
18.
Discuss and Possible Approval of Board Requested Revised Timeline for Superintendent Search
FYI: Mr. Eaton does NOT recommend.
Approval to accept a revised timeline for the Superintendent Search
Order #124 - Motion Passed: Approval to accept a revised timeline for the Superintendent Search passed with a motion by Mr. Larry Muse and a second by Mr. Joe Hancock.
Board Chairperson Larry Muse recommended to expedite the Superintendent Search Timeline. This prompted more questions and comments from the audience. The new timeline keeps the same application closing date of June 7, 2023 and first Joint Meeting of the Board and Screening Committee on June 12, 2023. But the other dates have been moved up. The second Screening Committee meeting will either be held on June 16 or June 17 (Screening Committee will vote). The third Screening Committee meeting will be on June 20th. The fourth Joint meeting between Board and Screening committee will be on June 22. The Board will interview candidates June 23-29 with the new superintendent named on or by June 30.
A copy may be found in the Minute Abstract Files # 137.
19.
Approval of the Depository Bond for 2023-2025
Approval of the Depository Bond for 2023-2025
Order #125 - Motion Passed: Approval of the Depository Bond for 2023-2025 passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Benton Sloan.
A copy may be found in the Minute Abstract Files # 138.
20.
Approval of a Contract with Cumberland Family Medical Center, Inc. to Facilitate the School Health Plan for 2023-2024
Approval of a contract with Cumberland Family Medical Center, Inc. to facilitate the school health plan for 2023-2024
Order #126 - Motion Passed: Approval of a contract with Cumberland Family Medical Center, Inc. to facilitate the school health plan for 2023-2024 passed with a motion by Mr. Jarrod Criswell and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 139.
21.
Approval of Membership for the Council for Better Education
Approval of Membership for the Council for Better Education
Order #127 - Motion Passed: Approval of Membership for the Council for Better Education passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 140.
22.
Award Bids for Previously Declared Surplus Property (Tires and Other Miscellaneous Bus Garage Tools and Parts, Cafeteria Awning, and American Dish Conveyer Dish Machine)
Award bids for previously declared surplus property (tires and other miscellaneous bus garage tools and parts, cafeteria awning, and American Dish conveyer dish machine)
Order #128 - Motion Passed: Award bids for previously declared surplus property (tires and other miscellaneous bus garage tools and parts, cafeteria awning, and American Dish conveyer dish machine) passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
A copy may be found in the Minute Abstract Files # 141.
23.
Approval to Participate in the Community Eligibility Provision offered by the USDA's National School Lunch Program
Approval to participate in the Community Eligibility Provision offered by the USDA's National School Lunch Program
Order #129 - Motion Passed: Approval to participate in the Community Eligibility Provision offered by the USDA's National School Lunch Program passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 142.
24.
Approval of a Memorandum of Agreement with the Office of Vocational Rehabilitation, Education and Labor Cabinet for a Community Work Transition Program
Approval of a Memorandum of Agreement with the Office of Vocational Rehabilitation, Education and Labor Cabinet for a Community Work Transition Program
Order #130 - Motion Passed: Approval of a Memorandum of Agreement with the Office of Vocational Rehabilitation, Education and Labor Cabinet for a Community Work Transition Program passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
A copy may be found in the Minute Abstract Files # 143.
25.
Consent Agenda
Order #131 - Motion Passed: passed with a motion by Mr. Larry Muse and a second by Mrs. Melissa Upchurch.
25.A.
Approval of School Principals' Combining Budgets for the 2023-2024 School Year
A copy may be found in the Minute Abstract Files # 144.
25.B.
Approval of the Treasurer's Bond for the 2023-2024 School Year
A copy may be found in the Minute Abstract Files # 145.
25.C.
Approval of Continuing a Contract with KEDC for the 2023-2024 School Year
A copy may be found in the Minute Abstract Files # 146.
25.D.
Approval of Indirect Cost Rates (Non Restricted and Restricted) used for 2023-2024
A copy may be found in the Minute Abstract Files # 147.
25.E.
Approval of the 2023 Summer Food Service Program
A copy may be found in the Minute Abstract Files # 148.
25.F.
Approval of a Facility Request for Mark Burke to use the WC Middle School Cafeteria on May 27, 2023 for a birthday party
25.G.
Approval of Minutes from Previous Meeting
25.H.
Approval of Claims and Wages
A copy may be found in the Minute Abstract Files # 149.
25.I.
Approval of Treasurer's Report
A copy may be found in the Minute Abstract Files # 150.
26.
Adjournment
Adjournment of the meeting
Order #132 - Motion Passed: Adjournment of the meeting passed with a motion by Mrs. Melissa Upchurch and a second by Mr. Larry Muse.
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