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1.
CALL TO ORDER
2.
STATEMENT OF BOARD MISSION
The Spencer County Board of Education, in parternship with and in service to our community, will support our school district in engaging student with challenging and meaningful work that will result in high levels of learning.
3.
WELCOME OF VISITORS TO MEETING
If anyone wishes to address the Board Chair in the meeting, s/he is asked to complete the form, "Request to Address the Board Chair," located on the meeting table and retun this form to the Board Chair
4.
REVIEW AND ADOPT THE AGENDA
5.
RECOGNITIONS
5.A.
Going the Distance Award
5.B.
School Recognition K-Prep Distinguished Plagues
5.C.
2014-2015 High Progress District
6.
CITIZENS AND DELEGATIONS
Members of the public may address the Board without submitting an item for the agenda. No action will be taken during this portion of the meeting unless deemed an emergency by the Board. Speakers are asked to limit their remarks to a maximum of three (3) minutes. Please note: Speakers will not be allowed to make disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District complaint procedures.
7.
ACADEMIC SUCCESS AND STUDENT ACHIEVEMENT
7.A.
Academic Spotlight: SCHS: Ms. Dorothy Beaverson/Health Science Technical Students: Live EKG and Phlebotomy Tests
7.B.
Academic Report: Chuck Abell
7.C.
Superintendent's Report
8.
SHERMAN CARTER BARNHART PRESENTATION - UPDATE
Update Schedule and list of alternates
8.A.
List of Alternates
8.B.
Update Schedule
9.
ACTION WITH DISCUSSION
9.A.
Approval of Board Minutes
9.B.
2016-2017 Tentative Staffing Allocation
After struggling with the tentative staffing allocations, multiple conversations with principals, researching financial scenarios, and crunching numbers with Vicki, the following represents my official recommendation for the tentative staffing allocation. The deletion of the TES Assistant Principal and the deletion of the "projected" teacher at SCMS lowers the Section 7 supplement from the General Fund from $548,000 to $425,000. The allocation can be considered for further reduction or additions prior to the May 1st in the event that additional guidance appears from the federal level and/or the conclusion of the General Assembly.
9.C.
2016-2017 Preliminary Section Six Allocations
Section 6 allocations for instructional materials were calculated maintaining the 3.5% of SEEK base ($3,981) and prior year end of year average daily attendance.
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School Name
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SCHS
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SCMS
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SCES
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TES
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Hillview
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Total
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Prior Year EOY ADA
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781.73
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651.60
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727.42
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375.58
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38.20
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2574.53
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3.5% SEEK Base
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$ 139.34
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$ 139.34
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$ 139.34
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$ 139.34
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$ 139.34
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$ 139.34
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Total Allocated
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$108,926
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$90,794
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$101,359
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$52,333
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$ 5,323
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$ 358,735.
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9.D.
2015-2016 School Calendar Amendments
9.E.
2016-2017 School Calendar
9.F.
Proposals for Auditing Services
We received three very competitive proposals for auditing services. Each of the three firms are qualified, having performed school district audits previously and receiving a ‘pass’ on their peer reviews. Our recommendation came down to the cost comparison, which I have provided below for your review. We are recommending the Board approve the firm of Smith and Company, CPAs for auditing services.
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Cost Tabulation
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2015-16
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2016-17
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2017-18
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2018-19
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2019-20
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5 Year Total
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Denise Keene, CPA
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$ 15,000.00
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$ 15,000.00
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$ 16,000.00
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$ 16,000.00
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$ 17,000.00
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$ 79,000.00
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Ray, Foley, Hensley and Co, PLLC
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$ 14,500.00
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$ 14,500.00
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$ 15,500.00
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$ 15,500.00
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$ 15,500.00
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$ 75,500.00
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Smith & Company, CPAs
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$ 12,800.00
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$ 13,300.00
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$ 13,600.00
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$ 13,600.00
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$ 13,600.00
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$ 66,900.00
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9.G.
Addition of Freezer and Cooler Temperature Sensors
In order to ensure efficiency, these sensors will no longer require staff to be scheduled and accumulate overtime to monitor freezer and cooler temperatures during weekends. On occasion, we have malfunctions with cafeteria freezers due to electricity. The loss to Food Service can be substantial in the event the problem isn’t immediately identified and addressed
10.
ACTION BY CONSENT
10.A.
Orders of the Treasurer Reports
10.B.
School Financial Reports
10.C.
District Financial Reports
10.D.
Invoices for Approval
10.E.
Acknowledge Monthly Report and District Employees, Termination, Resignations, and Retirements
10.F.
Field Trips
10.G.
Fundraiser Approvals
10.H.
Fee Requests
10.I.
Surplus Items
10.J.
Non Resident Contracts
10.K.
Maternity Leave Requests
10.L.
FRYSC School District Assurance Certification FY 17-18
10.M.
Youth Service Center School District Assurance Certification FY 17-18
10.N.
Approval for Grant Requests
10.O.
Approval of Mutual Aid Agreements
10.P.
Taylorsville Community Church Facility Rental Renewal
11.
COMMUNICATIONS
11.A.
Board Members
11.B.
SCEA Update
11.C.
Written Communications
11.C.a.
Attenance Report - Month Five
11.C.b.
Bus Maintenance Report
11.C.c.
Building Inspections
11.C.d.
SBDM Minutes
11.C.e.
Field Trips (Local)
11.C.f.
Health Office Visits (Nurse Report)
11.C.g.
Open Records Requests
12.
DIALOGUE AND FUTURE AGENDA TOPICS
13.
MOTION TO MAKE AGENDA PART OF THE OFFICIAL BOARD MINUTES
14.
EXECUTIVE SESSION KRS.61.810 Section (1) Subsection (c)
Discussions of proposed or pending litigation against or on behalf of the public agency. Spencer County Board of Education will entertain discussions regarding potential litigation against the agency related to the on-going investigation by CPS.
15.
ADJOURN BOARD MEETING
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