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I.
Call To Order
Mrs. Ledford called the Regular Meeting of the Russell Independent Board of Education to order at 6:00 p.m.
I.A.
Moment of Silence
Mrs. Ledford led those in attendance in a Moment of Silence.
I.B.
Pledge to the United States Flag
Mrs. Ledford led those in attendance in the Pledge to the United States Flag.
I.C.
District Mission Statement
Our mission is to inspire and empower all students to reach their maximum potential: one student, one lesson, one day at a time.
Progressing into the future…
Our Students are our top priority.
Our School Family plays a crucial role in student development, achievement, and success.
Our Parents are supportive partners and are essential in the advancement of each student.
Our Community shares our desire to develop highly skilled and productive citizens.
Our Technology enables our students to reach beyond the classroom.
Our Culture inspires leadership and excellence.
Our Academics focus on rigorous standards and global success.
II.
Public Comment on the District Wellness Program
III.
Adopt the Agenda
Order #67412 - Motion Passed: Approval of the agenda passed with a motion by Mr. John Jones and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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IV.
Delegations
Procedures for Addressing the Board of Education
The Russell Independent School District Board of Education encourages attendance at meetings of the Board of Education. The Board of Education understands that from time to time the public may wish to share opinions with them at these meetings. Procedures for speaking to the Board of Education are detailed below:
· Those who wish to address the Board of Education must sign the Delegation sheet provided prior to each Regular Meeting. This sheet can be found beside the Board Agenda on a podium near the entrance of the room.
· Generally, in the first ten minutes of the Meeting, the Board Chair will ask for delegations. At this time please state your name, the name of the organization or group that you are representing, and the subject that you would like to address. Please keep in mind that issues regarding a specific school should be shared with Principal and/or Site Based Decision Making Council, as that is the governing body for that school.
· Individuals may address the Board of Education for a maximum of 5 minutes, as determined by the Board Chair.
· The Board Chair reserves the right to intervene in order to maintain order and to ensure the expedient conduct of the Board’s business.
· Comments to the Board should be stated in a professional manner. Accusations and/or disparaging remarks about individuals will not be permitted.
V.
Recognitions/Achievements/Reports
V.A.
School Board Appreciation
VI.
Notification of Personnel Matters
Personnel for Board Information Only in accordance with KRS 160.390 (2)
VII.
Board of Education Officers Election
VII.A.
Chair
Order #67413 - Motion Passed: Nomination of Judy Ledford for School Board Chair beginning at the conclusion of the January 27, 2021 Board Meeting through the conclusion of the January 2022 School Board Meeting passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VII.B.
Vice-Chair
Order #67414 - Motion Passed: Nomination of Terry Vest for School Board Vice Chair beginning at the conclusion of the January 27, 2021 Board Meeting running through the conclusion of the January 2022 School Board Meeting passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VII.C.
Secretary
Order #67415 - Motion Passed: Nomination of M. Sean Horne for Board Secretary beginning at the conclusion of the January 27, 2021 Board Meeting running through the conclusion of the January 2022 School Board Meeting passed with a motion by Mr. Sean Whitt and a second by Ms. Judy Ledford.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VII.D.
Treasurer
Order #67416 - Motion Passed: Nomination of Dennis Chambers for Board Treasurer beginning at the conclusion of the January 27, 2021 Board Meeting running through the conclusion of the January 2022 School Board Meeting passed with a motion by Mr. John Jones and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.
Regular Business
VIII.A.
Approval of Minutes of the December 21, 2020 Special Called Meeting and the January 19, 2021 Special Called Meeting
Order #67417 - Motion Passed: Approval of the minutes from the December 21, 2020 Special Meeting passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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Order #67418 - Motion Passed: Approval of the minutes from the January 19, 2021 Special Meeting passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.B.
Treasurer's Report
Order #67419 - Motion Passed: Approval of the Treasurer's Report showing a balance of $9,035,670.54
passed with a motion by Mr. John Jones and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.C.
Payment of Accounts Payable and Payroll
Order #67420 - Motion Passed: Approval of payment of Accounts Payable and Payroll passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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IX.
Consent Agenda
Order #67421 - Motion Passed: Approval of the Consent Agenda as presented passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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IX.A.
Rental Applications
IX.B.
Approval of CDIP,CSIP and GAP Plans for Russell Primary School, Russell-McDowell Intermediate School, Russell Middle School and Russell High School
IX.C.
Approval of MOU with University of Cumberlands
X.
New Business
X.A.
Consider approval of the Draft 2021-2022 Budget for Russell Independent Schools
Order #67422 - Motion Passed: Approval of the Draft 2021-2022 Budget for Russell Independent Schools passed with a motion by Mr. Sean Whitt and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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X.B.
Consider approval of Quicksand Farms Annual Sport Turf Maintenance Contract
Order #67423 - Motion Passed: Approval of Quicksand Farms Annual Sport Turf Maintenance Contract at a cost of $14,000 passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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X.C.
Consider approval of Student Accident Insurance Renewal
Order #67424 - Motion Passed: Approval of Student Accident Insurance Renewal through Roberts Insurance at a cost of $54,105.60 passed with a motion by Mr. Sean Whitt and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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X.D.
Consider approval of Change Order #7 for Project 19-018 Russell Independent School Campus Wide HVAC
Order #67425 - Motion Passed: Approval of Change Order #7 in the amount of $23,044.00 for Project 19-018 Russell Independent School Campus Wide HVAC passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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X.E.
Consider approval of Pay Application #10 in the amount of $151,670.43 for Project 19-018 Russell Independent Schools Campus Wide HVAC
Order #67426 - Motion Passed: Approval of Pay Application #10 in the amount of $151,670.43 for Project 19-018 Russell Independent Schools Campus Wide HVAC passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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X.F.
Consider approval to pay a portion of the retainage for Project #19-018 Russell Independent Schools Campus Wide HVAC
Order #67427 - Motion Passed: Approval to pay $104,027.04 from the retainage for Project #19-018 Russell Independent Schools Campus Wide HVAC passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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X.G.
Consider request to transfer $35,000 to the RHS Activity Fund due to the pandemic
Order #67428 - Motion Passed: Approval to transfer $35,000 from the District General Fund to the RHS Activity Fund due to losses from the pandemic passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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X.H.
Consider approval of Community Leaders to the Local Planning Committee
Order #67429 - Motion Passed: Approval of the Local Planning Committee Members as a whole and including Ron Fields, Ron Simpson and Bobbie Harris as Community Leaders passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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X.I.
Consider Proposal for the use of a Trained Therapy Dog
X.J.
Discussion of 2021-2022 School Calendar
X.K.
Consider approval of Board Member Travel and Training Expenses in 2021 for attendance at District/School Events and/or Training
Order #67430 - Motion Passed: Approval of Board Member Travel and Training Expenses in 2021 for attendance at District/School Events and/or Training passed with a motion by Mr. John Jones and a second by Mr. Sean Whitt.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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XI.
Updates and Information
XI.A.
Student Enrollment/Attendance Reports
XI.B.
Meeting Reminder-February 22, 2021
XI.C.
SBDM Information
XI.D.
Cards/Letters
XII.
Superintendent's Progress Reports/Updates
XIII.
Other Business and Information
XIV.
Closing
Order #67431 - Motion Passed: Meeting adjournment at 7:01 p.m. passed with a motion by Mr. Terry Vest and a second by Mr. Sean Whitt.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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