Russell Independent
July 27, 2020 6:00 PM
Russell Independent Regular Board Meeting
I. Call To Order
Rationale

Mrs. Ledford called the Regular Meeting of the Russell Independent Board of Education to order at 6:00 p.m.

I.A. Moment of Silence
Rationale

Mrs. Ledford led those in attendance in a Moment of Silence.

I.B. Pledge to the United States Flag
Rationale

Mrs. Ledford led those in attendance in the Pledge to the United States Flag.

I.C. District Mission Statement
Rationale

Our mission is to inspire and empower all students to reach their maximum potential: one student, one lesson, one day at a time.

 

Progressing into the future…

Our Students are our top priority.

 Our School Family plays a crucial role in student development, achievement, and success.

 Our Parents are supportive partners and are essential in the advancement of each student.

 Our Community shares our desire to develop highly skilled and productive citizens.

 Our Technology enables our students to reach beyond the classroom.

 Our Culture inspires leadership and excellence.

 Our Academics focus on rigorous standards and global success.

II. Adopt the Agenda
Actions Taken

Order #67306 - Motion Passed:  Approval of the agenda passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
III. Delegations
Rationale

Procedures for Addressing the Board of Education

The Russell Independent School District Board of Education encourages attendance at meetings of the Board of Education.  The Board of Education understands that from time to time the public may wish to share opinions with them at these meetings.  Procedures for speaking to the Board of Education are detailed below:

 

·      Those who wish to address the Board of Education must sign the Delegation sheet provided prior to each Regular Meeting.  This sheet can be found beside the Board Agenda on a podium near the entrance of the room.

 

·      Generally, in the first ten minutes of the Meeting, the Board Chair will ask for delegations.  At this time please state your name, the name of the organization or group that you are representing, and the subject that you would like to address.  Please keep in mind that issues regarding a specific school should be shared with Principal and/or Site Based Decision Making Council, as that is the governing body for that school.

 

·      Individuals may address the Board of Education for a maximum of 5 minutes, as determined by the Board Chair.

 

·      The Board Chair reserves the right to intervene in order to maintain order and to ensure the expedient conduct of the Board’s business.

 

·      Comments to the Board should be stated in a professional manner.  Accusations and/or disparaging remarks about individuals will not be permitted. 

IV. Recognitions/Achievements/Reports
V. Notification of Personnel Matters
Rationale

Personnel for Board Information Only in accordance with KRS 160.390 (2)

VI. Regular Business
VI.A. Approval of Minutes of the June 22, 2020 Regular Meeting and the July 14, 2020 Special Called Meeting
Actions Taken

Order #67307 - Motion Passed:  Approval of the minutes from the June 22, 2020 Regular Meeting passed with a motion by Mr. Sean Whitt and a second by Mr. John Jones.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes

Order #67308 - Motion Passed:  Approval of the minutes from the July 14, 2020 Special Called Meeting passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VI.B. Treasurer's Report
Actions Taken

Order #67309 - Motion Passed:  Approval of the Treasurer's Report showing a balance of $7,408,462.29 passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VI.C. Payment of Accounts Payable and Payroll
Actions Taken

Order #67310 - Motion Passed:  Approval of payment of Accounts Payable and Payroll passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VII. Consent Agenda
Actions Taken

Order #67311 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. John Jones and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VII.A. Approval of 2020-2021 District Notification and Guidelines
VII.B. Approval of Bread and Dairy Bid
VII.C. Approval of MOU with Re-Group
VII.D. Approval of ARC 504 Chairpersons for 2020-2021
VII.E. Review of Procedure 09.423 AP.21
VII.F. Approval of Unpaid Leave Request
VIII. New Business
VIII.A. Consider approval of Annual Financial Report for 2019-2020
Actions Taken

Order #67312 - Motion Passed:  Approval of Annual Financial Report for 2019-2020 passed with a motion by Mr. John Jones and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.B. Consider approval of State and Federal Assurances
Actions Taken

Order #67313 - Motion Passed:  Approval of State and Federal Assurances passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.C. Consider approval of Pay Application #6 for Russell Independent Schools Project #19-018
Actions Taken

Order #67314 - Motion Passed:  Approval of Pay Application #6 for Russell Independent Schools Project #19-018 in the amount of $332,021.12 passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.D. Consider approval of Change Order #2 for the Russell Independent School Project # 19-018
Actions Taken

Order #67315 - Motion Passed:  Approval of Change Order #2 at a cost of $2,912.00 for the Russell Independent School Project # 19-018 passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.E. Consider approval of Change Order #3 for Russell Independent Schools Project #19-018
Actions Taken

Order #67316 - Motion Passed:  Approval of Change Order #3 at a cost of $7,607.00 for Russell Independent Schools Project #19-018 passed with a motion by Mr. John Jones and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.F. Consider approval of Annual District Policy & Procedure Updates
Actions Taken

Order #67317 - Motion Passed:  Approval of Annual District Policy & Procedure Updates passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.G. Consider approval of RHS Textbook Purchasing Plan
Actions Taken

Order #67318 - Motion Passed:  Approval of RHS Textbook Purchasing Plan passed with a motion by Ms. Debbie Finley and a second by Ms. Judy Ledford.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.H. Consider approval of Booster Fundraisers
Actions Taken

Order #67319 - Motion Passed:  Approval of Booster Fundraisers passed with a motion by Mr. Sean Whitt and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
IX. Updates and Information
IX.A. Student Enrollment/Attendance Reports
IX.B. Meeting Reminder-August 24, 2020
IX.C. SBDM Information
IX.D. Cards/Letters
X. Superintendent's Progress Reports/Updates
XI. Other Business and Information
XII. Closing
Actions Taken

Order #67320 - Motion Passed:  Meeting adjournment at 6:31 p.m. passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes