Russell Independent
December 16, 2019 6:00 PM
Russell Independent Regular Board Meeting
I. Call To Order
Rationale

Mr. Whitt called the Regular Meeting of the Russell Independent Board of Education to order at 6:00 p.m.

II. Pledge to the United States Flag
Rationale

Mr. Whitt led those in attendance in the Pledge to the United States Flag.

III. Moment of Silence
Rationale

Mr. Whitt led those in attendance in a Moment of Silence.

IV. District Mission Statement
Rationale

Our mission is to inspire and empower all students to reach their maximum potential: one student, one lesson, one day at a time.

 

Progressing into the future…

Our Students are our top priority.

 Our School Family plays a crucial role in student development, achievement, and success.

 Our Parents are supportive partners and are essential in the advancement of each student.

 Our Community shares our desire to develop highly skilled and productive citizens.

 Our Technology enables our students to reach beyond the classroom.

 Our Culture inspires leadership and excellence.

 Our Academics focus on rigorous standards and global success.

V. Adopt the Agenda
Actions Taken

Order #67176 - Motion Passed:  Approval of the agenda passed with a motion by Mr. John Jones and a second by Ms. Judy Ledford.

VI. Consider approval of the Campus Wide HVAC Project Construction Bid
Actions Taken

Order #67177 - Motion Passed:  Approval of the Campus Wide HVAC Project Construction Bid passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.

VII. Consider approval of Revised BG-1 Project # 19-273 for the Campus Wide HVAC Project
Actions Taken

Order #67178 - Motion Passed:  Approval of Revised BG-1 Project #19-273 for the Campus Wide HVAC Project passed with a motion by Mr. Sean Whitt and a second by Mr. Terry Vest.

VIII. Consider adoption of a resolution authorizing the Russell Independent School District Finance Corporation to issue revenue bonds
Actions Taken

Order #67179 - Motion Passed:  APPROVAL OF A RESOLUTION OF THE BOARD OF EDUCATION OF THE RUSSELL INDEPENDENT SCHOOL DISTRICT, CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE KENTUCKY SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A PARTICIPATION AGREEMENT WITH SAID COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE RUSSELL INDEPENDENT SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING CERTAIN ARCHITECTS' PLANS FOR THE CONSTRUCTION OF A CERTAIN SCHOOL BUILDING PROJECT; AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT. passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.

IX. Recess of Regular Called Board of Education Meeting and Enter into Russell Independent School District Finance Corporation Meeting
Actions Taken

Order #67180 - Motion Passed:  Recess of Regular Called Board of Education Meeting and Enter into Russell Independent School District Finance Corporation Meeting at 6:06 p.m. passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.

X. Call To Order the Russell Independent School District Finance Corporation Meeting
XI. Confirm Officers
Rationale

President          Sean Whitt

Vice President    Judy Ledford

Treasurer          Dennis Chambers

Secretary          M. Sean Horne

Actions Taken

Order #67181 - Motion Passed:  Confirmation of the following Russell Independent School District Finance Corporation Officers President Sean Whitt Vice President Judy Ledford Treasurer Dennis Chambers Secretary M. Sean Horne passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.

XII. Adopt a resolution authorizing the issuance of revenue bonds
Actions Taken

Order #67182 - Motion Passed:  A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RUSSELL INDEPENDENT SCHOOL DISTRICT FINANCE CORPORATION, RELATING TO AND PROVIDING FOR THE ISSUANCE OF $ 4,600,000 PRINCIPAL AMOUNT (SUBJECT TO A PERMITTED ADJUSTMENT OF $460,000 OF SCHOOL BUILDING REVENUE BONDS IN ACCORDANCE WITH SECTIONS 58.180 AND 162.120 THROUGH 162.290 AND 162.385 OF THE KENTUCKY REVISED STATUTES TO PROVIDE FUNDS FOR SCHOOL BUILDING PURPOSES, PROVIDING AND DETERMINING THE DUTY OF SAID CORPORATION IN CONNECTION WITH THE OPERATION OF THE SCHOOL PROPERTY, THE CREATION OF FUNDS SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID REVENUE BONDS AS AND WHEN THEY MATURE, THE CREATION OF ADEQUATE MAINTENANCE AND INSURANCE FUNDS, AND AUTHORIZING THE EXECUTION OF A LEASE OF SUCH FOREGOING PROPERTY TO THE BOARD OF EDUCATION OF THE RUSSELL INDEPENDENT SCHOOL DISTRICT. passed with a motion by Mr. Sean Whitt and a second by Ms. Judy Ledford.

XIII. Russell Independent School District Finance Corporation Meeting Adjournment
Actions Taken

Order #67183 - Motion Passed:  Russell Independent School District Finance Corporation Meeting Adjournment at 6:08 p.m. passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.

XIV. Reconvene Russell Independent School District Regular Called Meeting
Actions Taken

Order #67184 - Motion Passed:  Reconvene Russell Independent School District Regular Called Meeting passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.

XV. Delegations
Rationale

Procedures for Addressing the Board of Education

The Russell Independent School District Board of Education encourages attendance at meetings of the Board of Education.  The Board of Education understands that from time to time the public may wish to share opinions with them at these meetings.  Procedures for speaking to the Board of Education are detailed below:

 

·      Those who wish to address the Board of Education must sign the Delegation sheet provided prior to each Regular Meeting.  This sheet can be found beside the Board Agenda on a podium near the entrance of the room.

 

·      Generally, in the first ten minutes of the Meeting, the Board Chair will ask for delegations.  At this time please state your name, the name of the organization or group that you are representing, and the subject that you would like to address.  Please keep in mind that issues regarding a specific school should be shared with Principal and/or Site Based Decision Making Council, as that is the governing body for that school.

 

·      Individuals may address the Board of Education for a maximum of 5 minutes, as determined by the Board Chair.

 

·      The Board Chair reserves the right to intervene in order to maintain order and to ensure the expedient conduct of the Board’s business.

 

·      Comments to the Board should be stated in a professional manner.  Accusations and/or disparaging remarks about individuals will not be permitted. 

XVI. Recognitions/Achievements/Reports
XVII. Notification of Personnel Matters
XVIII. Regular Business
XVIII.A. Approval of Minutes of the November 25, 2019 Regular Meeting
Actions Taken

Order #67185 - Motion Passed:  Approval of the minutes from the November 25, 2019 Regular Meeting passed with a motion by Mr. Sean Whitt and a second by Ms. Judy Ledford.

XVIII.B. Treasurer's Report
Actions Taken

Order #67186 - Motion Passed:  Approval of the Treasurer's Report showing a balance of $8,160,046.80 passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.

XVIII.C. Payment of Accounts Payable and Payroll
Actions Taken

Order #67187 - Motion Passed:  Approval of payment of Accounts Payable and Payroll passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.

XVIII.D. Superintendent Travel
Actions Taken

Order #67188 - Motion Passed:  Approval of Superintendent Travel in the amount of $459.56 passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.

XIX. Consent Agenda
Actions Taken

Order #67189 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. Sean Whitt and a second by Mr. Terry Vest.

XIX.A. Fundraisers
XIX.B. Overnight Trips
XIX.C. Rental Applications
XIX.D. Student Fees/Field Trips
XIX.E. Approval to declare RHS Football jerseys that are no longer of use to the program as junk
XIX.F. Approval of HAACP Manual
XX. New Business
XX.A. Consider, pending KDE approval, a contract with Trace Creek Construction as the low bidder for BG# 19-273, Russell Independent Campus Wide HVAC Project
Actions Taken

Order #67190 - Motion Passed:  Approval, pending KDE approval, a contract with Trace Creek Construction as the low bidder for BG# 19-273, Russell Independent Campus Wide HVAC Project passed with a motion by Mr. Terry Vest and a second by Ms. Judy Ledford.

XX.B. Consider approval of January 27, 2020 Board of Education Meeting to be held at 6:00 p.m. in the Board Room of Central Office
Actions Taken

Order #67191 - Motion Passed:  Approval of January 27,2020 Board of Education Meeting to be held at 6:00 p.m. in the Board Room of Central Office passed with a motion by Mr. Sean Whitt and a second by Ms. Debbie Finley.

XX.C. Consider approval of Board of Education Meeting Dates for 2020
Actions Taken

Order #67192 - Motion Passed:  Approval of listed Board of Education Meeting Dates for 2020 passed with a motion by Mr. Terry Vest and a second by Ms. Judy Ledford.

XX.D. Consider approval of Booster Fundraisers
Actions Taken

Order #67193 - Motion Passed:  Approval of Booster Fundraisers passed with a motion by Mr. Sean Whitt and a second by Mr. John Jones.

XXI. Updates and Information
XXI.A. Student Enrollment/Attendance Reports
XXI.B. Meeting Reminder-January 27, 2020, Election of Board Officers will be conducted
XXI.C. Classified Christmas Luncheon will be at 11:00 a.m. on December 23, 2019 at Russell High School
XXI.D. SBDM Information
XXI.E. Cards/Letters
XXII. Superintendent's Progress Reports/Updates
XXIII. Other Business and Information
XXIV. Closing
Actions Taken

Order #67194 - Motion Passed:  Meeting adjournment passed with a motion by Mr. Sean Whitt and a second by Ms. Judy Ledford.