Russell Independent
September 23, 2019 6:00 PM
Russell Independent Regular Board Meeting
I. Call To Order
Rationale

Mr. Whitt called the Regular Meeting of the Russell Independent Board of Education to order at 6:00 p.m.

I.A. Moment of Silence
Rationale

Mr. Whitt led those in attendance in a Moment of Silence.

I.B. Pledge to the United States Flag
Rationale

Mr. Whitt led those in attendance in the Pledge to the United States Flag.

I.C. District Mission Statement
Rationale

Our mission is to inspire and empower all students to reach their maximum potential: one student, one lesson, one day at a time.

 

Progressing into the future…

Our Students are our top priority.

 Our School Family plays a crucial role in student development, achievement, and success.

 Our Parents are supportive partners and are essential in the advancement of each student.

 Our Community shares our desire to develop highly skilled and productive citizens.

 Our Technology enables our students to reach beyond the classroom.

 Our Culture inspires leadership and excellence.

 Our Academics focus on rigorous standards and global success.

II. Adopt the Agenda
Actions Taken

Order #67124 - Motion Passed:  Approval of the agenda passed with a motion by Mr. John Jones and a second by Mr. Terry Vest.

III. Delegations
Rationale

Procedures for Addressing the Board of Education

The Russell Independent School District Board of Education encourages attendance at meetings of the Board of Education.  The Board of Education understands that from time to time the public may wish to share opinions with them at these meetings.  Procedures for speaking to the Board of Education are detailed below:

 

·      Those who wish to address the Board of Education must sign the Delegation sheet provided prior to each Regular Meeting.  This sheet can be found beside the Board Agenda on a podium near the entrance of the room.

 

·      Generally, in the first ten minutes of the Meeting, the Board Chair will ask for delegations.  At this time please state your name, the name of the organization or group that you are representing, and the subject that you would like to address.  Please keep in mind that issues regarding a specific school should be shared with Principal and/or Site Based Decision Making Council, as that is the governing body for that school.

 

·      Individuals may address the Board of Education for a maximum of 5 minutes, as determined by the Board Chair.

 

·      The Board Chair reserves the right to intervene in order to maintain order and to ensure the expedient conduct of the Board’s business.

 

·      Comments to the Board should be stated in a professional manner.  Accusations and/or disparaging remarks about individuals will not be permitted. 

IV. Recognitions/Achievements/Reports
V. Notification of Personnel Matters
Rationale

New Hires                                                                               

Whitney Compton                                                    RHS Asst. Girls Basketball Coach                         

Bryan Hall (contingent upon CRC/CA/N)                     RHS Asst. Girls Basketball Coach                         

John Stacy (contingent upon CRC CA/N)                    RHS Asst.Boys Basketball Coach                         

Stacey Nelson (contingent upon CRC CA/N)               Preschool Aide              

Crystal Finley (contingent upon CRC CA/N)                RPS Special Education Aide               

Cheryl Brown (contingent upon CA/N)                       RMIS 3.5 hour Title I Instructional Aide                    

Chelsea Jenkins                                                         Preschool Teacher                           

Jeffrey E. Smith                                                         Bus Driver                       

                                                                                   

Classified Substitutes                                                                         

Thomas Frye II                 Kaylee Johnson                                          

Cindy Billups                    Lateissa Adams                                          

April McFarlin                   Walker Foster                                             

Pam Windell                    Katherine Adkins                                                     

Holly Riffe                                                                               

                                                                                   

Certified Substitutes                                  Emergency Certified                   

Carolyn Enders                                            Patty Hall                        

Lee Evans                                                   Erica Stephens               

Deborah Duvall                                            Christina Presley                          

                                                                  April McFarlin                 

                                                                  Jennifer Potter               

                                                                  Krista Thompson                         

                                                                  Ariel Whitman                

                                                                  Alia Roark                       

                                                                  Darla Fraley      

Resignations                                                                          

Tami Henson                   Preschool Teacher Effective 9-27-19      

VI. Regular Business
VI.A. Approval of Minutes of the Special Called Meeting on August 26, 2019 and the Regular Called Meeting on August 26, 2019
Actions Taken

Order #67125 - Motion Passed:  Approval of minutes from the Special Called Meeting on August 26, 2019 passed with a motion by Mr. Sean Whitt and a second by Ms. Debbie Finley.

Order #67126 - Motion Passed:  Approval of minutes from the Regular Called Meeting on August 26, 2019 passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.

VI.B. Treasurer's Report
Actions Taken

Order #67127 - Motion Passed:  Approval of the Treasurer's Report showing a balance of $5,020,031.84 passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

VI.C. Payment of Accounts Payable and Payroll
Actions Taken

Order #67128 - Motion Passed:  Approval of payment of Accounts Payable and Payroll passed with a motion by Mr. John Jones and a second by Mr. Terry Vest.

VII. Consent Agenda
Actions Taken

Order #67129 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. John Jones and a second by Ms. Debbie Finley.

VII.A. Fundraisers
Rationale

RPS

RPS Student Council will sell pick-up permits 

RMS

Garden Club will sell Poinsettia and Mother's Day Flowers

RHS

UNICEF Club Members will sell Halloween Boo Grams and have Jewelry Fundraiser

Y Club will sell Old KY Chocolates

ROTC will sell customized Russell apparell

 

VII.B. Overnight Trips
Rationale

RHS Y Club travel to the Kentucky Youth Assembly November 3-5, 2019 in Louisville, Kentucky

RHS Band will travel to the KMEA Marching Band Semi-Final Performance October 25-27, 2019 in Bowling Green, Kentucky

RHS and RMS Cheerleaders to the National High School Cheerleading Championship February 5-10, 2019 in Orlando, Florida, traveling via Airline Common Carrier

RHS Baseball to the Cal Ripken Experience April 5-9, 2020 in Myrtle Beach, South Carolina 

VII.C. Rental Applications
Rationale

RPS Gym used Marv Meredith Girls Youth Basketball (Jeremy Stephenson) September 23rd-December 7, 2019 for practice and games 

RMIS Gym used by Marv Meredith Girls Youth Basketball (Jeremy Stephenson) September 23rd-December 7, 2019 for practice and games 

RMIS Gym used by RMS Girls Soccer (Jeremy Grizzle) November 2, 2019-March 14, 2020 

RHS Gym used by Flatwoods City Council on October 13, 2019 (based on inclement weather)

RHS Softball Complex to be used by Russell Softball Boosters (Lynette Rulen) November 1-3, 2019 (alternate dates are November 8-10 and November 15-17, 2019)

 

VII.D. Student Fees/Field Trips
Rationale

RMIS 

Beta Club Dues $30

VII.E. Approval of MOU with Mountain Comprehensive Care Center
VIII. New Business
VIII.A. Consider approval of the Working Budget for 2019-2020
Actions Taken

Order #67130 - Motion Passed:  Approval of the Working Budget for 2019-2020 passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.

VIII.B. Consider approval of an Administrative Period of October 1, 2019 to December 31, 2019, a Stability Period of January 1,2020 to December 31, 2020, and the Measurement Period will be October 1, 2019 to September 30, 2020 for compliance with the Affordable Care Act
Actions Taken

Order #67131 - Motion Passed:  Approval of an Administrative Period of October 1, 2019 to December 31, 2019, a Stability Period of January 1,2020 to December 31, 2020, and the Measurement Period will be October 1, 2019 to September 30, 2020 for compliance with the Affordable Care Act passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

VIII.C. Consider authorization to make appropriate monetary transfers from the Capital Outlay and/or Building Fund(s) to the Bond Fund to account for the payment of bond indebtedness as needed through June 30, 2020
Actions Taken

Order #67132 - Motion Passed:  Approval of the authorization to make appropriate monetary transfers from the Capital Outlay and/or Building Fund(s) to the Bond Fund to account for the payment of bond indebtedness as needed through June 30, 2020 passed with a motion by Mr. John Jones and a second by Mr. Terry Vest.

VIII.D. Consider approval of Change Order 1 for the Russell Primary 2nd Cooling Tower Project 19-254
Actions Taken

Order #67133 - Motion Passed:  Approval of Change Order 1 in the amount of 2,437.05 for the Russell Primary 2nd Cooling Tower Project 19-254 passed with a motion by Mr. Sean Whitt and a second by Mr. Terry Vest.

VIII.E. Consider approval of Pay Application #4 in the amount of $4,648.40 for the Russell Primary Cooling Tower Project 19-254
Actions Taken

Order #67134 - Motion Passed:  Approval of Pay Application #4 in the amount of $4,648.40 for the Russell Primary Cooling Tower Project 19-254 passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.

VIII.F. Consider approval of Pay Application #4 in the amount of $2,730.00 for the RATC ADA Ramp Project 19-114
Actions Taken

Order #67135 - Motion Passed:  Approval of Pay Application #4 in the amount of $2,730.00 for the RATC ADA Ramp Project 19-114 passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.

VIII.G. Discussion of radio system replacement
Actions Taken

Order #67136 - Motion Passed:  Approval of additional repeater and conversion of the district radio system to a digital system with B&C Communications at cost of $76,352.00 passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.

VIII.H. Consider approval of the MOA with Eastern Kentucky University College of Education
Actions Taken

Order #67137 - Motion Passed:  Approval of the MOA with Eastern Kentucky University College of Education passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.

VIII.I. Consider approval of Shortened School Day Waivers
Actions Taken

Order #67138 - Motion Passed:  Approval of Shortened School Day Waivers passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.

VIII.J. Consider RHS and RMS Art Class funding request
Actions Taken

Order #67139 - Motion Passed:  Approval of the purchase of requested materials including an Electric Kiln and Potter's Wheel not to exceed $7,000 passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.

VIII.K. Consider approval of KISTA Participation Resolution for the purchase of one bus
Actions Taken

Order #67140 - Motion Passed:  Approval of KISTA Participation Resolution for the purchase of one bus at a cost of $91,652.00 passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.

VIII.L. Consider approval of Full-Time Emergency Certification request for posted Preschool (IECE Certified) Teaching Position
Actions Taken

Order #67141 - Motion Passed:  Approval of Full-Time Emergency Certification request for posted Preschool (IECE Certified) Teaching Position passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

VIII.M. Consider approval of submitted Booster Fundraisers
Rationale

RHS Baseball Boosters

 

Baseball/Basketball Camps

Apparel Sales

Fruit Sale

Spaghetti Dinner/Dinner Theatre

Middle School Dance

Kroger Cards

Whiffle Ball Tournaments

Field Signs

Spring Sports Program Ads

Proceeds to be used for Field Improvements, Uniforms and Travel Expenses

Actions Taken

Order #67142 - Motion Passed:  Approval of submitted Booster Fundraisers passed with a motion by Mr. Sean Whitt and a second by Mr. Terry Vest.

IX. Updates and Information
IX.A. Student Enrollment/Attendance Reports
IX.B. Meeting Reminder-October 28, 2019
IX.C. SBDM Information
IX.D. Cards/Letters
X. Superintendent's Progress Reports/Updates
XI. Other Business and Information
XI.A. Enter into Executive Session for discussion or hearings which might lead to the appointment, discipline, or dismissal of an employee
Actions Taken

Order #67143 - Motion Passed:  Enter into Executive Session Per KRS 61.810 (1) f for discussion or hearings which might lead to the appointment, discipline, or dismissal of an employee at 7:00 p.m. passed with a motion by Mr. Terry Vest and a second by Mr. Sean Whitt.

XI.B. Return from Executive Session
Actions Taken

Order #67144 - Motion Passed:  Return from Executive Session at 7:10 p.m. passed with a motion by Mr. Terry Vest and a second by Mr. Sean Whitt.

XII. Closing
Actions Taken

Order #67145 - Motion Passed:  Meeting adjournment at 7:11 p.m. passed with a motion by Mr. Terry Vest and a second by Mr. Sean Whitt.