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I.
Call To Order
Mr. Whitt called the Regular Meeting of the Russell Independent Board of Education to order at 6:00 p.m.
I.A.
Moment of Silence
Mr. Whitt led those in attendance in a Moment of Silence.
I.B.
Pledge to the United States Flag
Mr. Whitt led those in attendance in the Pledge to the United States Flag.
I.C.
District Mission Statement
Our mission is to inspire and empower all students to reach their maximum potential: one student, one lesson, one day at a time.
Progressing into the future…
Our Students are our top priority.
Our School Family plays a crucial role in student development, achievement, and success.
Our Parents are supportive partners and are essential in the advancement of each student.
Our Community shares our desire to develop highly skilled and productive citizens.
Our Technology enables our students to reach beyond the classroom.
Our Culture inspires leadership and excellence.
Our Academics focus on rigorous standards and global success.
II.
Adopt the Agenda
Order #67079 - Motion Passed: Approval of the agenda passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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III.
Delegations
Procedures for Addressing the Board of Education
The Russell Independent School District Board of Education encourages attendance at meetings of the Board of Education. The Board of Education understands that from time to time the public may wish to share opinions with them at these meetings. Procedures for speaking to the Board of Education are detailed below:
· Those who wish to address the Board of Education must sign the Delegation sheet provided prior to each Regular Meeting. This sheet can be found beside the Board Agenda on a podium near the entrance of the room.
· Generally, in the first ten minutes of the Meeting, the Board Chair will ask for delegations. At this time please state your name, the name of the organization or group that you are representing, and the subject that you would like to address. Please keep in mind that issues regarding a specific school should be shared with Principal and/or Site Based Decision Making Council, as that is the governing body for that school.
· Individuals may address the Board of Education for a maximum of 5 minutes, as determined by the Board Chair.
· The Board Chair reserves the right to intervene in order to maintain order and to ensure the expedient conduct of the Board’s business.
· Comments to the Board should be stated in a professional manner. Accusations and/or disparaging remarks about individuals will not be permitted.
IV.
Recognitions/Achievements/Reports
V.
Notification of Personnel Matters
VI.
Regular Business
VI.A.
Approval of Minutes of the June 24, 2019 Regular Meeting
Order #67080 - Motion Passed: Approval of the minutes from the June 24, 2019 Regular Meeting passed with a motion by Mr. John Jones and a second by Ms. Judy Ledford.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VI.B.
Treasurer's Report
Order #67081 - Motion Passed: Approval of the Treasurer's Report showing a balance of $4,997,850.82
passed with a motion by Mr. Sean Whitt and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VI.C.
Payment of Accounts Payable and Payroll
Order #67082 - Motion Passed: Approval of payment of Accounts Payable and Payroll passed with a motion by Ms. Judy Ledford and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VII.
Consent Agenda
Order #67083 - Motion Passed: Approval of the Consent Agenda as presented passed with a motion by Mr. John Jones and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VII.A.
Fundraisers
VII.B.
Overnight Trips
VII.C.
Rental Applications
VII.D.
Student Fees/Field Trips
VII.E.
Approval of 2019-2020 Dairy Bid
Award of 2019-2020 Dairy Bid to Modern Foods.
VII.F.
Approval of 2019-2020 Bakery Bid
Award of 2019-2020 Bakery Bid to Bimbo Bakeries.
VII.G.
Approval of Food Service Manual
As submitted.
VII.H.
Approval to Surplus District Property
Bus #53 purchased 1-18-96; Bus #54 purchased 1-24-97; Bus #56 purchased 3-10-98
VII.I.
Approval of 2019-2020 District Notifications & Guidelines
As submitted.
VII.J.
Approval of Updated Job Descriptions
As submitted.
VII.K.
Approval of MOA with Morehead State University
As submitted.
VII.L.
Approval of MOA with Greenup County Broadcasting, Inc.
As submitted.
VIII.
New Business
Order #67084 - Motion Passed: Approval of the Consent Agenda as presented passed with a motion by Mr. John Jones and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.A.
Consider approval of Change Order #1 for the Russell Primary School Cooling Tower Replacement Project #19-045
Order #67085 - Motion Passed: Approval of Change Order #1 for the Russell Primary School Cooling Tower Replacement Project #19-045 passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.B.
Consider approval of BG4 for Russell Primary School Cooling Tower Replacement Project #19-045
Order #67086 - Motion Passed: Approval of BG4 for Russell Primary School Cooling Tower Replacement Project #19-045 passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.C.
Consider approval of BG5 for Russell Primary School Cooling Tower Replacement Project #19-045
Order #67087 - Motion Passed: Approval of BG5 for Russell Primary School Cooling Tower Replacement Project #19-045 passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.D.
Consider approval of BG2 for Russell Primary School 2nd Cooling Tower Project #19-254
Order #67088 - Motion Passed: Approval of BG2 for Russell Primary School 2nd Cooling Tower Project #19-254 passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.E.
Consider approval of BG3 for Russell Primary School 2nd Cooling Tower Project #19-254
Order #67089 - Motion Passed: Approval of BG3 for Russell Primary School 2nd Cooling Tower Project #19-254 passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.F.
Consider approval of Pay Application #2 for Russell Primary School 2nd Cooling Tower Project # 19-254
Order #67090 - Motion Passed: Approval of Pay Application #2 for Russell Primary School 2nd Cooling Tower Project # 19-254 in the amount of passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.G.
Consider approval of BG2 for the RATC ADA Access Project #19-114
Order #67091 - Motion Passed: Approval of BG2 for the RATC ADA Access Project #19-114 passed with a motion by Mr. Sean Whitt and a second by Ms. Judy Ledford.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.H.
Consider approval of BG3 for the RATC ADA Access Project #19-114
Order #67092 - Motion Passed: Approval of BG3 for the RATC ADA Access Project #19-114 passed with a motion by Mr. Sean Whitt and a second by Ms. Judy Ledford.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.I.
Consider approval of Pay Application #2 for the RATC ADA Access Ramp Project #19-114
Order #67093 - Motion Passed: Approval of Pay Application #2 for the RATC ADA Access Ramp Project #19-114 in the amount of $45,855.00 passed with a motion by Mr. Sean Whitt and a second by Ms. Judy Ledford.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.J.
Consider approval of construction documents for the Russell Independent Campus Wide HVAC Project # 19-273
Order #67094 - Motion Passed: Approval of construction documents for the Russell Independent Campus Wide HVAC Project # 19-273 passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.K.
Consider approval of BG2's for Russell Independent Campus Wide HVAC Project #19-273 at Russell Primary School, Russell-McDowell Intermediate and Russell High School
Order #67095 - Motion Passed: Approval of BG2's for Russell Independent Campus Wide HVAC Project #19-273 at Russell Primary School, Russell-McDowell Intermediate and Russell High School passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.L.
Consider approval of BG3 for the Russell Independent Campus Wide HVAC Project #19-273
Order #67096 - Motion Passed: Approval of BG3 for the Russell Independent Campus Wide HVAC Project #19-273 passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.M.
Consider approval of Invoice #2 for the Russell Independent Campus Wide HVAC Project # 19-273
Order #67097 - Motion Passed: Approval of Invoice #2 in the amount of $51,951.31 for the Russell Independent Campus Wide HVAC Project # 19-273 passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.N.
Consider approval of the transfer of RHS Scoreboard to Wayne County Schools under KRS 45A.425 (3)
Order #67098 - Motion Passed: Approval of the transfer of RHS Scoreboard to Wayne County Schools under KRS 45A.425 (3) passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.O.
Consider approval of Annual Financial Report for 2018-2019
Order #67099 - Motion Passed: Approval of Annual Financial Report for 2018-2019 passed with a motion by Mr. Terry Vest and a second by Mr. Sean Whitt.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.P.
Consider 1st Reading of revised Policy 04.3111
VIII.Q.
Consider approval of the 2nd Reading of the Annual District Policy and Procedure Updates
Order #67100 - Motion Passed: Approval of the 2nd Reading of the Annual District Policy and Procedure Updates passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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VIII.R.
Consider approval of submitted Booster Fundraisers
Order #67101 - Motion Passed: Approval of submitted Booster Fundraisers passed with a motion by Ms. Debbie Finley and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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IX.
Updates and Information
IX.A.
Student Enrollment/Attendance Reports
IX.B.
Next Regular Scheduled Board Meeting will be August 26, 2019
IX.C.
SBDM Information
IX.D.
Cards/Letters
X.
Superintendent's Progress Reports/Updates
XI.
Other Business and Information
XII.
Closing
Order #67102 - Motion Passed: Meeting adjournment at 6:52 p.m. passed with a motion by Mr. Terry Vest and a second by Mr. John Jones.
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Ms. Debbie Finley
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Yes
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Mr. John Jones
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Yes
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Ms. Judy Ledford
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Yes
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Mr. Terry Vest
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Yes
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Mr. Sean Whitt
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Yes
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