Russell Independent
September 25, 2017 6:00 PM
Russell Independent Regular Board Meeting
I. Call To Order
Rationale

Mr. Jones called the Regular Meeting of the Russell Independent Board of Education to order at 6:00 p.m.

I.A. Moment of Silence
Rationale

Mr. Jones led those in attendance in a Moment of Silence.

I.B. Pledge to the United States Flag
Rationale

Mr. Jones led those in attendance in the Pledge to the United States Flag.

I.C. District Mission Statement
Rationale

Our mission is to inspire and empower all students to reach their maximum potential: one student, one lesson, one day at a time.

 

Progressing into the future…

Our Students are our top priority.

 Our School Family plays a crucial role in student development, achievement, and success.

 Our Parents are supportive partners and are essential in the advancement of each student.

 Our Community shares our desire to develop highly skilled and productive citizens.

 Our Technology enables our students to reach beyond the classroom.

 Our Culture inspires leadership and excellence.

 Our Academics focus on rigorous standards and global success.

II. Adopt the Agenda
Actions Taken

Order #66669 - Motion Passed:  Approval of the agenda passed with a motion by Mr. Terry Vest and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
III. Delegations
Rationale

Procedures for Addressing the Board of Education

The Russell Independent School District Board of Education encourages attendance at meetings of the Board of Education.  The Board of Education understands that from time to time the public may wish to share opinions with them at these meetings.  Procedures for speaking to the Board of Education are detailed below:

 

·      Those who wish to address the Board of Education must sign the Delegation sheet provided prior to each Regular Meeting.  This sheet can be found beside the Board Agenda on a podium near the entrance of the room.

 

·      Generally, in the first ten minutes of the Meeting, the Board Chair will ask for delegations.  At this time please state your name, the name of the organization or group that you are representing, and the subject that you would like to address.  Please keep in mind that issues regarding a specific school should be shared with Principal and/or Site Based Decision Making Council, as that is the governing body for that school.

 

·      Individuals may address the Board of Education for a maximum of 5 minutes, as determined by the Board Chair.

 

·      The Board Chair reserves the right to intervene in order to maintain order and to ensure the expedient conduct of the Board’s business.

 

·      Comments to the Board should be stated in a professional manner.  Accusations and/or disparaging remarks about individuals will not be permitted. 

IV. Recognitions/Achievements/Reports
V. Notification of Personnel Matters
VI. Regular Business
VI.A. Approval of Minutes of August 28, 2017 Regular Meeting
Actions Taken

Order #66670 - Motion Passed:  Approval of the minutes from the August 28, 2017 Regular meeting passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VI.B. Treasurer's Report
Actions Taken

Order #66671 - Motion Passed:  Approval of the Treasurer's Report showing a balance of $4,967,518.73 passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VI.C. Payment of Accounts Payable and Payroll
Actions Taken

Order #66672 - Motion Passed:  Approval of payment of Accounts Payable and Payroll passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VI.D. Superintendent Travel
Actions Taken

Order #66673 - Motion Passed:  Approval of Superintendent Travel in the amount of $82.00 passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VII. Consent Agenda
Actions Taken

Order #66674 - Motion Passed:  Approval of Consent Agenda as listed passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VII.A. Fundraisers
Rationale

RMS STUDENT SERVICE TEAM

*BIG K POP SALE

 

RMS NEWS CREW

*SHIRT SALE

 

RMS ACADEMICS (Booster Fundraiser)

SELLNG MULTIPLE ITEMS, SNACK CAKES, BAKE SALES, CALENDARS, GLOVES

CANDY BARS, EL COLONIAL CARDS, AND CANDLES

 

RMS DANCE TEAM

*SADIE HAWKINS DANCE AND CONCESSION

 

VII.B. Overnight Trips
Rationale

Russell Middle School Academic Team: 

October 14: Robert H. Goddard Memorial Academic Tournament, Mt. Vernon, KY (one night)

 

November 4: Bulldog Invitational Quick Recall Tournament, Lexington, KY (one night)

 

January 6: Bate Middle School Quick Recall Tournament, Danville, KY (one night)

 

March 17-19: Governor's Cup State Finals, Louisville, KY (two nights)

 

 

RHS

 

The Latin club to attend Latin convention on March 2nd through 4th 2018 at the Erlanger Holiday Inn Kentucky.

The new dates for the NYC trip (French & Spanish groups that was previously approved) will be to leave from RHS on Wed. May 2, 2018 at 11:00 pm.  Return to RHS on Sunday evening at midnight.  Students would miss school on Thursday and Friday. 

VII.C. Rental Applications
Rationale

RPS Gym to be used by Amanda Lewis on October 22, 2017

RPS Gym to be used by Marv Meredith Girls Basketball (Dan Baker) beginning September 26, 2017 thru December 9, 2017 for practice and games. 

RMIS Gym to be used by Marv Meredith Girls Basketball (Dan Baker) beginning September 26, 2017 thru December 9, 2017 for practice and games. 

RMS Room 112 to be used by GS Troop 950 (Shannon Hunt) weekly September 26, 2017-to May 15, 2018 for meetings.

RMS Band Room to be used by Russell Orchestra (Drew Stowers) for private music lessons taught by private teachers (all will have had state and federal background checks, this is optional and fee will be paid by parents)

School Gyms (primarily RPS and RMIS but others if available) to be used by Marv Meredith Boys Basketball (Paul Pack) beginning October 1, 2017  for practice and games.

Russell High Softball Field to be used by KC Gems (Jason Rulen) on Sundays for softball practice.

 

VII.D. Student Fees/Field Trips
VII.E. Consider authorization to make appropriate monetary transfers from the Capital Outlay and/or Building Fund(s) to the Bond Fund to account for the payment of bond indebtedness as needed through June 30, 2018
VII.F. Approval of Technology Activity Report
VII.G. Approval of School Textbook Purchasing Plans
VII.H. Approval of Band Color Guard Assistant Job Description
VIII. New Business
VIII.A. Consider approval of the Working Budget for 2017-2018
Actions Taken

Order #66675 - Motion Passed:  Approval of the Working Budget for 2017-2018 passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.B. Consider approval of an Administrative Period of October 1, 2018 to December 31, 2018 a Stability Period of January 1, 2019 to December 31, 2019, and the Measurement Period will be October 1, 2017 to September 30, 2018 for compliance with the Affordable Care Act
Actions Taken

Order #66676 - Motion Passed:  Approval of an Administrative Period of October 1, 2018 to December 31, 2018 a Stability Period of January 1, 2019 to December 31, 2019, and the Measurement Period will be October 1, 2017 to September 30, 2018 for compliance with the Affordable Care Act passed with a motion by Mr. Terry Vest and a second by Ms. Judy Ledford.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.C. Consider financial assistance and permission to stay overnight for Russell Middle School students attending the 2017 Junior Kentucky Youth Assembly
Actions Taken

Order #66677 - Motion Passed:  Approval of financial assistance in the amount of approximately $4,270 and permission to stay overnight for Russell Middle School students attending the 2017 Junior Kentucky Youth Assembly passed with a motion by Ms. Judy Ledford and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.D. Consider purchase of Island Self-Serve Refrigerator
Actions Taken

Order #66678 - Motion Passed:  Approval of the purchase of requested Island Self-Serve Refrigerator at an approximate cost of $16,024.90 passed with a motion by Ms. Judy Ledford and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.E. Consider approval of payment of Uncollectable Food Service Charge Balances per 2 CFR 200, Subpart E, Section 200.426
Actions Taken

Order #66679 - Motion Passed:  Approval of the payment of an Uncollectable Food Service Charge of $1,708.66 from the General Fund to the Food Service Fund passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.F. Consider approval of 2018-2019 Reciprocal Agreements from Russell Independent Schools to Fairview Independent, Ashland Independent, Boyd County, Raceland-Worthington Independent, Carter County, Lawrence and Elliott County Schools
Actions Taken

Order #66680 - Motion Passed:  Approval of 2018-2019 Reciprocal Agreements from Russell Independent Schools to Fairview Independent, Ashland Independent, Boyd County, Raceland-Worthington Independent, Carter County, Lawrence and Elliott County Schools passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.G. Discussion of Reasonable Suspicion of Drug/Alcohol Policy
VIII.H. Consider Agreement with Russell Junior Football League, Inc.
Actions Taken

Order #66681 - Motion Passed:  Approval of Agreement with Russell Junior Football League, Inc. with discussed changes passed with a motion by Mr. Sean Whitt and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.I. Consider recognition of Baseball, Boys and Girls Basketball, Cross Country, Dance Team, Golf, Boys and Girls Soccer, Track and Volleyball Booster Groups
Actions Taken

Order #66682 - Motion Passed:  Approval of the recognition of Baseball, Boys and Girls Basketball, Cross Country, Dance Team, Golf, Boys and Girls Soccer, Track and Volleyball Booster Groups passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.J. Consider approval of Booster Fundraisers
Rationale

RMS ACADEMICS

*SELLNG MULTIPLE ITEMS, SNACK CAKES, BAKE SALES, CALENDARS, GLOVES

CANDY BARS, EL COLONIAL CARDS, AND CANDLES

 

RHS CHOIR BOOSTERS

 *COOKIE DOUGH SALE

 

RHS SOFTBALL BOOSTERS

*LUNCH DELIVERY

*CAR WASH/BAKE SALE

*TEXAS ROAD HOUSE/PEANUT SALE

 

RHS BAND BOOSTERS

*CHEESE AND SAUSAGE SALE

 

RHS GOLF BOOSTERS

*WORK AJGA TOURNEY, TAILGATE AT FOOTBALL GAME, GOLF SCRAMBLE

Actions Taken

Order #66683 - Motion Passed:  Approval of listed Booster Fundraisers passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
IX. Updates and Information
IX.A. Student Enrollment/Attendance Reports
Rationale

District Attendance is 96.83%

District Enrollment 2333

IX.B. October 23, 2017 Board of Education Meeting will be held at Russell Central Office with the alternate location being Russell High School
IX.C. SBDM Information
IX.D. Cards/Letters
X. Superintendent's Progress Reports/Updates
XI. Other Business and Information
XII. Closing
Actions Taken

Order #66684 - Motion Passed:  Meeting adjournment at 8:01 p.m. passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes